Mechanical Contract Administrator

3 weeks ago

Toronto, Canada Dialog Full time

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We’re proud to be a Certified B Corporation, committed to using our design practice as a force for good in the world.

Explore the Toronto Studio and join us

**How you'll make a difference**:

- Attend project related meetings onsite and virtual including start-up meetings and regular construction meetings with all stakeholders
- Maintain lines of communication between owner, architect, engineers, contractor, trades, subcontractors and vendors (if applicable)
- Review construction site for general conformance of the contract documents and enforce all aspects of the contract
- Review progress claims for accuracy and completeness, provide approval as required
- Respond to requests for information and provide quick consultations, solving problems as they arise
- Manage the mechanical contract including Supplemental Instructions, Proposed Change Notices, RFI’s, Submittals, etc.
- Coordinate with internal team to provide comprehensive communication and support to the project.
- Be proactive in making recommendations to stakeholders and maintaining documentation so contract can be fairly enforced
- Provide impartial guidance to resolve conflict or negotiations in a fair and reasonable outcome to all parties
- Review As-built drawings and O&M manuals
- Provide feedback on any design-related changes/issues
- Mentor, coach, and develop junior team members

**Who you are**:

- Must possess a minimum of 3-5 years experience in the mechanical construction field with a minimum of 1 year site experience
- Background in Contract Administration preferred
- Proficient in project field reporting, field reviews, payment certification, site document processing (CCN/RFI/SI) and contract change procedures
- Strong building science background with an excellent understanding of construction process, methods and materials
- Strong analytical and problem-solving skills
- Proven track record of maintaining high quality standards while working within tight deadlines
- Compelling interpersonal skills and effective written and verbal communications skills
- Ability to handle stressful situations with a high degree of professionalism and composure
- A comprehensive knowledge of relevant building standards, construction practices, codes and procedures.
- A thorough knowledge of procurement and contracting principles, methods, procedures and practices including contract administration relating to changes, claims and delays
- Knowledge of Onware considered an asset
- A vehicle and driver’s license are required
- Ability to achieve security clearances is required

**Perks & Benefits**
- Parental leave top-up programs for all parents upon the birth or adoption of a child, continued growth through Learning & Development support, RRSP matching and competitive medical and dental benefits coverage upon the first day of employment are just a few of the benefits that DIALOGers enjoy.

**Equal Opportunity

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