Workshop Coordination Assistant

2 weeks ago

Victoria, Canada Victoria Immigrant and Refugee Centre Society Full time

**Victoria Immigrant & Refugee Centre Society (VIRCS)**

1004 North Park Street - Victoria, B.C. V8T 1C6

Telephone: (250) 361-9433, Fax: (250) 361-1914

**Job title: Workshop Coordination Assistant (Temporary position)**

**Reports to**: Director of Settlement, Vulnerable Immigrant Populations Program

**Wage**: $24/hr

**Start date**: As soon as possible.

**Contract duration** February 2023 to March 31, 2023

**Status**: Full time, 37.5 hours/week

The Victoria Immigrant and Refugee Centre Society has been dedicated to immigrants and refugees in Greater Victoria for over 30 years, helping clients from all over the world. It serves more than 3,000 newcomers annually, with its programs in the areas of employment, settlement, integration of youth, adults, families and seniors, as well as many other projects and activities.

**PRIMARY ACCOUNTABILITY**:
The NWSP program is funded by the Immigration Refugee and Citizenship Canada (IRCC) and provide services to IRCC eligible clients. Operating within the Newcomer Wraparound Support Program, the Workshop Coordination Assistant (WCA) is responsible for planning, scheduling, and completing Group workshops (Group Information Orientation Sessions). The WCA needs to complete administrative work prior, during, and after the workshops. Working from a strengths-based approach, the

WCA will consider clients’ various needs to attend workshops and ensure to provide the support that they need. This can include finding interpreters and translators for the session and recruiting facilitators for the workshops.

**RESPONSIBILITIES**:

- Plan and coordinate schedules for group information and orientation sessions.
- Support the NWSP workers to screen and select qualified group session facilitators.
- Consider IRCC eligible client’s needs and create workshop materials with various facilitators.
- Ensure all the workshops use materials such as the Welcome Canada guidebook.
- Coordinate schedules for group I&O sessions and book appropriate rooms for activities.
- Create promotional materials.
- Identify the most updated information about local community resources, and include the information in the workshop materials.
- Coordinate child minder and volunteer translations/interpreters to support workshop activities.
- Provide support to NWSP staff.
- Complete administrative duties such as client sign in sheet, workshop evaluation sheet etc.
- Co-facilitate workshops if required/

**Requested position**:
**REQUIRED SKILLS AND EXPERIENCE**:

- Relevant work experience with coordinating and facilitating group activity environments.
- Willingness to operate from a client-centered strengths-based approach.
- Cross-culturally aware and able to engage with people from diverse ethnicity, culture, and religious backgrounds.
- Empathetic, warm, and engaging personality. With strong interpersonal, relationship-building, and networking abilities.
- Organized and efficient; able to successfully complete multiple tasks in a timely manner.
- Efficient written, verbal, and presentation skills.
- Good judgement, problem-solving, and analytical skills.
- Team player and able to function in multi-disciplinary team setting.
- Strong assessment and problem-solving skills and conflict resolution skills.
- Adherence to professionalism, discretion, and confidentiality.
- Ability to work in a fast-paced rapidly changing environment.

**ASSET QUALIFICATIONS**:

- Second language is an asset.
- Knowledge of available social services and community resources in Greater Victoria.
- Knowledge of legislation and policies affecting immigrant and refugee populations in Canada.
- Commitment to work ethic.
- Sensitivity to issues of immigration, refugee trauma, mental health, and family conflict. Knowledge of adjustment and transitional issues specific to newcomers
- Understanding sensitivity and an awareness of social justice, diversity, and anti-oppression issues.

Columbia.

**Salary**: From $24.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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