Athletic Administrator

6 months ago

West Vancouver, Canada Hollyburn Country Club Full time

**ATHLETIC ADMINISTRATOR**

**We offer an excellent in-house staff meal program and generous rewards and recognition programs**

**The Club**: Hollyburn Country Club is a private family Club that provides its Members with an exclusive hub for activity, sport, dining, entertainment, socialization and business.
- Our Club is a home away from home for many of our Members.
- We believe in living our values each day: Community, Respect, Hospitality, Evolve and Magic

**The Position**: We are looking for part-time Athletic Administrator to join our team.

The Athletic Administrator reports directly to the Athletic Manager and works closely with the staff in the Athletic Department. The primary duties include assisting the Athletic Department with clerical tasks, and ensuring the accurate, timely completion of registrations, scheduling and bookings. This role requires the individual to work well under pressure, with quick completion and high efficiency, and be able to interact with multiple individuals daily.

**Requirements**:

- **Own transportation is an asset due to the Club’s location**:

- Demonstrates effective planning, organizational and supervisory skills.
- Exemplifies attention to detail in administrative tasks.
- Displays excellent communication skills.
- Computer proficiency in Word, Excel spreadsheets, Jonas, GameTime and Hippo an asset.
- Exhibits exceptional interpersonal skills, works well in a team environment.
- Able to work without supervision and takes initiative to improve efficiency and meet challenges.
- Must dress in accordance with agreed upon code appropriate to the Club.

**Key Responsibilities**:

- Aiding the Athletic Department at the Club and the various sporting and recreational activities it oversees.
- Assisting with the planning, tracking and maintaining of facility calendars and schedules on GameTime.
- Completing booking and reservation requests, and consulting with relevant departments.
- Coordinating with Athletic Department team to successfully schedule and conduct all department meetings, including Activity Committee Meetings.
- Reviewing all digital medium content, including websites, to ensure accuracy and quality control.
- Entering Member billing information into GameTime, both for billing and processing of credit.
- Supporting the Athletic Department with program registrations.
- Fulfilling other duties as needed by immediate supervisor.

**Perks & Benefits**:

- Work with an awesome team We love to work hard but we have fun doing it
- Access to our in-house staff meal program
- Free on-site parking
- Quarterly staff events, generous recognition, and much more

**Equal Opportunity Employer**: Hollyburn Country Club is an Equal Employment Opportunity employer. We celebrate and take great pride in providing equal opportunities to all applicants and employees. Hollyburn firmly enforces this policy and does not discriminate or tolerate discrimination based on age, race, colour ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, political belief and gender identity or expression, or any other prohibitive grounds.

**Job Type**: Part-time

**Salary**: $21.00-$23.00 per year

Expected hours: 15 - 25 per week

**Benefits**:

- Company events
- Discounted or free food
- Flexible schedule
- On-site parking

Schedule:

- Day shift
- Every Weekend

Application question(s):

- If hired, how are you planning to commute to work?
- Please detail any experience you carry in the field of Athletics and Recreation
- This is a role with a minimum of 15 hours per week split into 3 shifts of 5 hours with the following schedule:
Friday/Saturday/Sunday - 11AM - 4PM

An additional 10 hours per week may be available depending on the applicant and club needs.

Please indicate if you are comfortable with this schedule and if there are additional considerations you wish to disclose.

**Experience**:

- Administrative: 3 years (required)

Work Location: In person

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