Financial and Budget Officer

3 months ago

Kingston, Canada Queen's University Full time

Financial and Budget Officer

About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary
Reporting to the Executive Director, the Financial and Budget Officer (‘Officer’) leads the financial operations of the Dunin-Deshpande Queen’s Innovation Centre (‘DDQIC’) including but not limited to budgeting, forecasting, reporting, processing, and fundraising. The Officer administers day-to-day financial operations such as administering DDQIC financial processes, planning, preparing and monitoring DDQIC budgets, identifying and reporting on budget trends, monitoring and reconciling accounts, preparing and analyzing financial reports, modelling and forecasting financial positioning, and leading external/internal reporting requirements. The Officer supports the Executive Director and Program Manager(s) in working with Queen’s Advancement and granting agencies to identify, evaluate, and recommend fundraising strategies and approaches for the Centre, including developing and implementing goals and strategies to maximize funding for priorities. The Officer is a key contact for department managers and coordinators and provides advice on the financial administration of departmental budget, accounts, and processes. The Officer produces accurate and precise work and can work effectively and independently in a fast-paced environment with a diverse range and high volume of activity while meeting tight deadlines. The Officer leads the development and implementation of internal controls and financial procedures.

**Job Description**:
**KEY RESPONSIBILITIES**:

- Works closely with the Executive Director and Program Managers, administers the financial operations, budgeting, and reporting processes for the DDQIC. Performs a range of financial and accounting duties, including processing financial transactions, preparing account reconciliations and analyses, journal entries, monitoring cash flows and expenditures, financial reporting, budgeting, account management, and planning.
- Prepares and monitors multi-year budgets for the university, makes recommendations to senior leadership team on budgetary decisions, and participates in short and long-term financial planning. This includes preparing and updating templates, compiling financial information, reviewing and analyzing budget submission files, addressing minor issues independently and working on complex issues with the Executive Director.
- Performs financial modelling and forecasting to inform decision making and supports senior staff on development decisions. Assists in the development and maintenance of the long-term financial strategy for the DDQIC by running reports, analyzing data, and preparing reports.
- With input and review from the Executive Director and Program Manager(s), oversees the review, development, and implementation of financial and operational processes for DDQIC and contributes to the development of training materials and assists in training delivery on financial and system processes.
- Monitors, manages, and performs analysis of trust and endowment funds, including annual reporting and coordination with the Executive Director and central Advancement.
- Provides input to the Executive Director on the review, development, and implementation of financial and operational processes for DDQIC and reviews departmental procurement transactions to ensure compliance with university policies and procedures.
- Provides orientation and on-the-job training to employees in the unit on program budgets, seed funding processes, booking payments, procurement processes and other financial tasks. Provides coaching and feedback on work quality issues, provides related day-to-day supervision. Escalates unresolved performance and/or disciplinary matters to manager.
- Reviews assignments and provides feedback on work to employees. Provides input on work performance to management staff.
- Prepares and analyzes financial reports for submission, including quarterly variance reports, grant reports, and donor reports, for review by the Executive Director.
- Oversees the seed funding disbursement process for all ventures (approximately 50 clients per year). Reviews all claims against seed funding, ensuring compliance, and administers reimbursements for DDQIC ventures and tracks their spending. Provides advice, feedback and support to founders, as needed, regarding disbursement of seed funding and seeking external funding sources.
- Prepares journal entries for fund disbursement under the direction of the Executive Director.
- Liaises with regional grant partners and Advancement to ensure

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