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Administrative Assistant

2 months ago

Surrey, Canada Metis Nation British Columbia Full time

**Métis Nation British Columbia**:
**Administrative Assistant**:
**#23-058**
**Ministry of Mental Health and Harm Reduction**

**Position**: Permanent Full-Time (37.5 hours per week)
**Location**: Hybrid/Provincial office - Station Tower (13401 - 108th Avenue, Surrey)
**Closes**:Posting will remain open until filled and will close without notice**
**Classification**: Administrative 2
**Salary Range**: $49,000 - $57,000 annually

**ABOUT MÉTIS NATION BRITISH COLUMBIA**:
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.

**MNBC’s **_KAA-WIICHIHITOYAAHK _**(We take care of each other) Initiatives offers employees a competitive total compensation package including**:

- comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
- 15 paid days per year for statutory and
- cultural days (Indigenous Peoples Day, Truth and Reconciliation Day, & Louis Riel Day)
- carpool, parking & public transit subsidies (Provincial Office only)
- educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
- remote workplace supports.
- internal advancement & redeployment opportunities

**ABOUT THE OPPORTUNITY**
Reporting to the Administrative Coordinator and the Director of Mental Health and Harm Reduction, the primary objective of the **Administrative Assistant** is to implement, organize, and oversee the day-to-day administrative operations, assist on programs/projects, and provide clerical support to the Ministry of Mental Health and Harm Reduction.

**KEY DUTIES AND RESPONSIBILITIES**
- Oversee and support day-to-day operations including calendar management, travel arrangements, and answering telephone, in-person, and electronic inquiries or directing clients to appropriate individuals.
- Develop and maintain electronic and manual filing system.
- Process mailouts for various project work.
- Perform a variety of administrative duties, including filing, photocopying, binding, scanning, sorting, filing, and maintaining records in a confidential manner.
- Provide information about available programs and services.
- Covering other admin staff during vacation or sick days.
- Supporting coordination of suicide intervention workshops - working with venue contacts, mailing training. supplies to the facilitators, gift-cards/certificates coordination support.
- Processing invoice and create Purchasing Orders and Cheque Requisition.
- Directly communicate with MNBC Mental Health and Harm Reduction staff on all pertinent issues.
- Establishes and maintains an effective working relationship and ongoing communications with other Ministries, community agencies and key stakeholders.

**THE IDEAL CANDIDATE**
- Administrative Assistant diploma or certificate
- Two (2) years of recent related experience in a mental health care setting or related field.
- Combination of relevant experience, education, and training will be considered.
- Experience in data entry and invoicing in an asset.
- Knowledge of office management systems and procedures, including online scheduling systems.
- Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
- Understanding of the unique challenges Métis face accessing the healthcare system and a desire to problem solve and provide possible solutions.
- Experience working with an Aboriginal organization/program that includes interacting and developing relationships with Aboriginal people and Aboriginal communities as well as government agencies and ministries, an asset.
- Demonstrated ability to effectively communicate both verbally and in writing.
- Proven ability to utilize, adapt and embrace new technologies, including Microsoft 365 and other database/software required by the role.
- Proven ability to utilize strong interpersonal skills to deal with others effectively.
- Proven ability to prioritize tasks, meet deadlines, and work with mínimal supervision.

**OTHER COMMENTS**
- Other duties may be assigned as needed to help ensure the efficient operation of MNBC.
- There will be a need to attend meetings and events which may require work and travel outside of normal business hours.
- Ability to provide a satisfactory Criminal Record Check.

Jillian Jones
Director, Mental Health and Harm Reduction
**Métis Nation British Columbia**

Education : Other trades certificate or diploma
Experience : 2 years to less than 3 years

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