Executive Assistant
3 weeks ago
**About Castle Law**:
Castle Law is boutique law firm based in the heart of the Greater Toronto Area delivering corporate and commercial legal advice to business owners and private lending clients.
**OUR MISSION**:To provide exceptional corporate legal services with efficiency and creativity. We are committed to delivering high-quality legal solutions at an accessible price point, ensuring that every client receives personalized and attentive service.
**OUR GOAL**:To forge strong and long-term partnerships with our clients. By valuing innovative and creative thinking, we proactively pursue legal strategies that are both practical and forward-thinking and prioritize our client's best interest and their long-term success.
**OUR VISION**: To be recognized as a leading boutique corporate law** **firm that redefines legal service delivery through innovation, efficiency, and unparalleled client service. We envision a future where our firm sets the benchmark for excellence and to be diverse and dynamic.
**OUR VALUES**: Accountability, Transparency, Integrity, Client-centric, Collaboration, and Empathy.
- ____________________________________________
- Start Date_
- As soon as possible
- Location:_
- Hybrid/Remote
- Schedule:_
- Monday and Friday 9:30AM to 5:30PM (remote)
- Tuesday, Wednesday and Thursday 9:30AM to 5:30PM (in office)
- We offer some flexibility in start and end times
- Probationary Period:_
- 120 days
- ____________________________________________
**Key responsibilities**
**Client Management and Interaction**:
- Greeting and welcoming clients and visitors in a professional manner
- Scheduling and confirming appointments and meetings
- Creating engagement letters, opening files in Clio, and ID Verification
- Receptionist duties as needed
**Document Handling**:
- Note taking and transcription
- Maintaining and organizing physical and digital filing systems for case documents, including scanning, photocopying, and filing
- Assisting with document production and management, where necessary
- Preparing and proofreading letters
**Communication and Liaising**:
- Liaise with clients, opposing counsel, contract clerks, and other entities as needed
**Calendar Management**:
- Maintaining and managing lawyers' calendars, ensuring no scheduling conflicts for client meetings, and internal events
- Tracking and managing deadlines, closings, and tasks
**Office Administration**:
- Ordering and managing office supplies, equipment, and stationeries
- Ensuring functionality of office equipment, troubleshooting issues, and liaising with technicians as needed
- Coordinating maintenance and housekeeping services for the office
**Billing and Accounting Support**:
- Assisting with time tracking, billing processes, and the preparation of invoices
- Processing payments and managing expense reports
**Business Development**:
- Social Media Posts and Website Management
- Market Research - researching potential clients and individuals to network with, identifying new business and networking opportunities
- Assisting in event coordination and organizing firm events, seminars and webinars aimed at business development and networking
- Handling logistics for participation in trade shows, conferences etc. where necessary
- Maintaining list of referrals and networks, including a list of networking events
- Assisting in the creation and formatting of proposals, presentations and pitches for prospective clients or referral sources
- Supporting firm's participation in professional associations and organizations
- Client outreach
**Requirements**:
- 3-5 years of experience in administrative roles, preferably in a legal or professional services environment
- Proficiency in Mandarin or Cantonese is beneficial but not required
- Proficiency in Microsoft 365, Clio, PC Law (preferred), ClickUp (preferred)
- Excellent verbal and written English communication skills
- Basic math skills for accounting purposes
- Highly organized with exceptional time management skills
- Proactive, a self-starter, and can successfully follow-through with tasks
- Great attention to detail
- Experience in customer service and customer/client-orientated
- Has a positive mindset and positive energy
- Able to work in fast paced-environments with changing circumstances
**Benefits**:
- Salary Range: $47,000-$52,000
- 5 paid sickdays
- Vacation Pay: 2 weeks (i.e. 10 working days) of vacation. Vacation Pay in lieu of vacation days if you do not take the vacation days
- Training opportunities & growth within our company
- Opportunity to become a Law Clerk if it is of interest
- The opportunity to work with our office dog Max. He is a mini Wiener dog and a full-time, cherished employee
**Why We Love Working Here**:
**Forever Learning**
We want you to succeed in your role We support and foster growth within our firm and invest in your training. There are opportunities to move into a Law Clerk position if desired. We see growth as a combined effort; e
-
Executive Assistant
1 month ago
Toronto, Canada FF Systems Full time**Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...
-
Executive Assistant
1 month ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
-
Executive Assistant
18 minutes ago
Toronto, Canada Shiplake Properties Full timeThe Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...
-
Executive Assistant
5 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...
-
Executive Assistant
4 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...
-
Executive Assistant
4 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....
-
Executive Assistant
4 days ago
Toronto, Canada MADISON HOMES HOLDINGS Full timeGeneral Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...
-
Executive Assistant
5 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to...
-
Executive Assistant
4 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
1 day ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
3 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
5 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
2 weeks ago
Toronto, Canada MT Talent Full timeOverview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions and facilitating smooth operations within the company. This position requires flexibility, as...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...
-
Executive Assistant
2 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive AssistantStarting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...
-
Executive Assistant
1 month ago
Toronto, Canada TD Bank Full time**Work Location**: Toronto, Ontario, Canada **Hours**: 37.5 **Line of Business**: Administration **Pay Details**: **Department Overview** At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive...
-
Executive Assistant
1 week ago
Toronto, Canada SwoopFiber Full timeOur group of companies is at the forefront of the utility/infrastructure industries in Ontario. We have offices in Downtown Toronto, Markham, Barrie, and beyond. To support our ambitious objectives, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our senior executives. Role Description: As the...
