Executive Assistant

3 weeks ago

Toronto, Canada TD Bank Full time

**Work Location**:
Toronto, Ontario, Canada

**Hours**:
37.5

**Line of Business**:
Administration

**Pay Details**:
**Department Overview**

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

**Job Details**

If you're a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant, you'll provide a range of administrative and general workplace support for our senior leaders.

**What You'll Do**

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:
**Make an Impact**:

- Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
- Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, arrange transportation to/from airport and the travel destination in addition to rescheduling meetings with internal/external parties
- Process expenses for teams and ensure timely completion, check to make sure payment has been made by the due date (sometimes we have to send reminders to IB Accounting or Coupa Accounting
- Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
- Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
- Provide vacation/temporary coverage for colleagues, supporting additional leaders

**Experience Growth**:

- Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed
- Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

**Cultivate our Culture of Care**:

- Provide support while ensuring quality service and professionalism at every interaction
- Participate fully as a member of the team and contribute to a positive work environment

**Job Requirements**

**What You Need to Succeed**

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.
- High school diploma with over 5 years of relevant experience
- Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
- Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
- Ability to think strategically and multi-task while able to meet conflicting deadlines
- Experience coordinating travel arrangements and comfortable managing frequent changes
- Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements
- Excellent communication skills with the ability to listen actively, ask questions and communicate effectively

**Colleague Development**

Through regular development conversations and training programs, we’re committed to providing our colleagues the support they need to thrive both at work and at home.

**Applications must include**:

- Cover letter (one letter-sized page only)
- Resume (two letter-sized pages only)

**Interview Process**

LI-Hybrid

**Who We Are**

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we wo

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