Payroll/office Assistant

3 weeks ago

Ottawa, Canada Ideal Roofing Company Limited Full time

**Ideal Roofing is a family owed and operated business As a leading manufacturer of metal roofing and siding, steel building products, steel decking, steel roofing shingles, steel roofing tiles, roofing and siding trims and flashings, Ideal Roofing offers a building envelope for virtually any kind of building, either agricultural, commercial, industrial, institutional or residential.**
**COME JOIN OUR AWARD-WINNING TEAM**

Reporting to the Accounting Manager & Assistant Controller, Ideal Roofing is looking to recruit a **Payroll/Office Assistant**. We offer competitive wages and great benefits, plus some extra benefits like paid time off during the plant closure between Christmas and New Year

The purpose of this position is to make sure that Staff and Management are paid correctly and on time. The position is responsible for all activities necessary to process both the union and non-union payrolls (300+ employees), including maintaining related records, filing tax reports, preparing accounting transactions and documents, and preparing special reports for management.

**Primary Responsibilities are**:

- Process weekly payroll for Ontario, Quebec & New Brunswick
- Verify and prepare all information from employee timecards and punch clock systems
- Enter data in payroll computer system and process all required documentation for various employment actions, such as termination pay, vacation pay, change in employment status
- Verify input and output documents to ensure payroll accuracy
- Administer commission equalization payments based on report from Assistant Controller
- Keep records of scheduled pay increments in accordance with the collective agreement or the non-union pay scale
- Calculate and implement pay scale increases in a timely manner and communicate to respective employee’s manager/supervisor
- Confirm and get approval for salary/pay changes with manager and supervisors
- Advise employees and managers of changes in pay deductions such as change in benefits premiums, pension contributions and statutory government deductions.
- Prepare various reports and statistics for management as and when requested, such as probationary reports
- Maintain Seniority List as per Collective Agreement
- Collection and reporting of union dues.
- Administer and balance remittances for EHT, WSIB, Pension, Benefits, Garnishments
- Provide support and respond to employees’ questions and concerns regarding payroll and benefit issues.
- Provide employment verification letters
- Responsible for monitoring and ensuring compliance to all rules; regulations, provincial employment legislation and policies.
- Order & maintain inventory of office & kitchen supplies
- Other related duties as required, related to but not limited to payroll, finance, and administration

**Required Qualifications**:

- College or University degree in a field related to accounting and/or finance or equivalence
- Canadian Payroll Association accreditation, or equivalence would be an asset
- Three plus (3+) years performing all payroll functions, using ADP Workforce Now
- Good working knowledge and understanding of payroll and employment legislation including the ability to interpret relevant payroll clauses in collective agreements.
- Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
- Excellent computer skills using MS Office (Word, Excel, Outlook, etc.)
- Good interpersonal skills and communication skills, able to simplify complex information when explaining payroll related issues - ability to liaise at all levels
- Ability to maintain confidentiality and exercise extreme discretion
- Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
- Strong organizational skills, and the ability to prioritize work to meet weekly deadlines
- Able to work independently and under pressure
- Good working knowledge of ERP system, other accounting software would be an asset
- Fluently Bilingual (French/English) - Written, Spoken and Comprehension a must
- Monday to Friday 8am to 5pm

**Benefits**:

- Extended Health Care
- Dental Care
- Vision
- Disability insurance
- Life Insurance
- Employee assistance program for employee and their family
- Company Pension plan
- Wellness program
- Paid time off
- On-site parking
- and much more....

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