General Accounting Clerk

3 weeks ago

Woodbridge, Canada Vision Profile Extrusions Limited Full time

**Purpose and Scope**: To support the financial and accounting functions related to the revenue cycle of the organization. This role is responsible for assisting in the accurate and timely processing of customer invoices, payments, and account reconciliations. The General Accounting Clerk will maintain records of transactions, resolve discrepancies, and ensure adherence to company policies and accounting standards.

**Core Competencies**:

- Communication & Collaboration
- Work independently & team player
- Problem Solving
- Attention to Detail & Accuracy
- Multitasking
- Initiative
- Time management & ability to prioritize
- Positive Attitude
- Planning & organizing/systematic approach
- Flexible & Adaptable

**Key Responsibilities**:

- Assist in preparing and issuing customer invoices accurately and on time.
- Monitor and maintain the AR aging report, ensuring timely follow-up on overdue accounts.
- Process customer refunds, credit memos, and adjustments as necessary.
- Accurately enter AR-related transactions into the accounting system.
- Maintain organized records of all customer invoices, payments, and credit memos.
- Assist in updating customer account information, such as billing details and payment terms.
- Assist with contacting customers to follow up on overdue invoices and resolve outstanding payment issues.
- Collaborate with the AR team to address payment discrepancies and disputes with customers.
- Prepare and send out account statements to customers.
- Support month-end and year-end closing activities by ensuring that all AR entries are posted accurately and timely.
- Assist in preparing AR-related reports, including aging reports, payment summaries, and collections forecasts.
- Assist in reconciling AR transactions with bank statements, ensuring that all payments are accounted for.
- Identify and resolve any discrepancies in the reconciliation process.
- Serve as a point of contact for customers regarding billing and payment inquiries.
- Work closely with the sales and customer service teams to ensure any billing issues are addressed promptly.
- Review invoices & chargeback as required to customers
- Provide general administrative support to the AR team, such as filing, scanning, and answering inquiries.
- Assist in other duties as assigned.

**Job Specifications**:

- Ability to balance sensitivity to customer circumstances with assertiveness.
- Organized and systematic in approach to checking aging AR and securing timely payments.
- Experience with accounting software/Syspro (ERP software) preferred
- Microsoft Office (Word, Excel, Outlook, PowerPoint) proficient
- Minimum Education: Completion of Secondary School. Completion of some college or other post-secondary programs may be required.
- Strong financial literacy & knowledge of accounting principles
- Data analysis & reporting
- Accounting background is preferred.
- Minimum Experience: At least 1-2 years in an office environment.

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift

**Experience**:

- Microsoft Excel: 4 years (required)
- Accounting software: 2 years (required)
- Microsoft Outlook: 4 years (required)
- Microsoft Office: 3 years (required)

Work Location: In person

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