Accounts Payable Clerk

7 months ago


Woodbridge, Canada Canadian TODS Limited Full time

Since 1999, Canadian TODS Limited has been responsible for the administration and operation of Ontario’s Logo Sign Program for the Province of Ontario’s Ministry of Transportation.

We offer a complete “turn-key” approach where we are responsible for all marketing, administration, operational needs, and general oversight. We maintain a central office with full-time staff who work solely on this signing program.

Throughout our history, we have remained committed to the three (3) groups of customers who must be satisfied with our service: the Transportation Agency to whom we report, the participating businesses, and, ultimately, the motorists who rely on the information we provide to make their travel safer and more efficient.

Canadian TODS Limited is a subsidiary of Interstate Logos, the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs in North America

Since 1999, Canadian TODS Limited has been responsible for the administration and operation of Ontario’s Logo Sign Program for the Province of Ontario’s Ministry of Transportation.

We offer a complete “turn-key” approach where we are responsible for all marketing, administration, operational needs, and general oversight. We maintain a central office with full-time staff who work solely on this signing program.

Throughout our history, we have remained committed to the three (3) groups of customers who must be satisfied with our service: the Transportation Agency to whom we report, the participating businesses, and, ultimately, the motorists who rely on the information we provide to make their travel safer and more efficient.

Canadian TODS Limited is a subsidiary of Interstate Logos, the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs in North America

Accounts Payable Clerk

**Duties**:

- Process accounts payable invoices and ensure accurate and timely payment
- Review and verify invoices, purchase orders, and expense reports
- Match invoices to supporting documentation and obtain proper approvals
- Enter invoices into the accounting system with accurate coding and data entry
- Reconcile vendor statements and resolve any discrepancies
- Assist with month-end closing activities related to accounts payable
- Maintain organized filing system for invoices and payment documentation
- Provide support for audits by preparing necessary documentation

Qualifications:

- High school diploma or equivalent required; Associate's degree in Accounting or related field preferred
- Strong attention to detail and accuracy in data entry and record keeping
- Ability to analyze financial information and identify errors or discrepancies
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- **REQUIRED QUALIFICATIONS**:_
- **Advanced knowledge and skills in Excel.**:

- **Proficient in all Microsoft office software**:

- **Analysis of detail**:

- **Audit abilities**:

- **Team player**
- **Daily Responsibilities if hired**:_

**Daily Responsibilities**:
**Prepare invoices to be paid for Manufacturer and all Installers for TODS and LOGOS**:
**-All Invoices are given a P/O #**

**-Update DB according by Panel, Type and Installer/ Manufacturer**

**-Update Cap x budget tracking sheet**

**-Update Monthly budget Cap X tracking sheet**

**-make sure number of invoices in tracking sheet is suited to monthly budget**

**-Print cover sheet for all invoices to be paid**

**to process purchase orders**

**-Send monthly budget tracking sheet to General Manager to be approved**

**Create Panel numbers for new and existing structures for TODS and LOGOS customer’s**

**Payables - Utility and vendor invoices**

**Payables to be scanned to LAMAR our Head Office**:

- all Manufacturer and Installer invoices once PO’s are created by Office Manager and Signed**

**by General and Regional Manager**

**-all Utility and vendor invoices**

**Ensure you are following monthly/quarterly/and annual budgets**

**Upon receipt of cheques copies will need to be made**

**Distribute all cheques accordingly**

**Create sequences for all new billing for deposit purposes**

**Complete all and any additional tasks assigned by Management**

**Maintain a clean and organized work space**

**Salary**: Up to $50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Employee stock purchase plan
- Extended health care
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Accounts payable: 1 year (preferred)

Ability to Commute:

- Woodbridge, ON L4L 6A3 (required)

Ability to Relocate:

- Woodbridge, ON L4L 6A3: Relocate before starting work (required)

Work Location: In person


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