Administrative Assistant, Paramedic Services

3 days ago

Brockville, Canada United Counties of Leeds and Grenville Full time

**THE UNITED COUNTIES OF LEEDS AND GRENVILLE**

**PARAMEDIC SERVICES**

**Administrative Assistant Paramedic Services**

Status**:Permanent Part time**

Hours**:17.5 hrs/week**

Shifts**:Days**

2024 Salary Grid**:$28.03 - 33.36**

Location**:Brockville, Ontario**

**Position Summary**:
Reporting to the Deputy Chiefs, the Administrative Assistant position provides a variety of administrative, clerical, scheduling and reception functions to support the Leeds Grenville Paramedic Service including; supporting and enhancing the functionality of scheduling/staffing, development and support of shared digital documentation and related platforms and other duties as assigned.

**Qualifications**:
**Education, Certification & Licenses**
- Post-secondary diploma in business or administration-related field or equivalent combination of education and related experience will be considered.

**Experience**
- Preferably minimum 3 year’s experience, in business administration, health care administration or related field.

**Knowledge, Skills, Abilities & Competencies**
- Excellent interpersonal, communication and organizational skills.
- Demonstrated creative, research and analytical skills.
- High level of initiative, resourcefulness, and independent judgement.
- Strong situational awareness, and effective relationship building with internal and external partners.
- Effective oral and written communication skills and the ability to efficiently and professionally handle client requests.
- Strong sense of confidentiality and tact when dealing with sensitive personal health information.
- Strong attention to detail and the ability to proof-read effectively.
- Ability to remain composed during time-sensitive, stressful, and fast-paced situations.
- Understanding of relevant Counties' structure, programs, by-laws and legislation and knowledge of local municipal government in the surrounding area.
- Ability to work within a team, and independently, including the ability to multi-task, prioritize and manage frequent interruptions.
- Valid Criminal Records check - recent within 6 months.

**Position Responsibilities**:

- Support for staff scheduling with regular analysis of system data to identify trends and preparation of related reports.
- Process information requests utilizing third-party database resources and create/maintain tracking systems as requested and/or required.
- Perform research and analysis on legislation, policy and information documents, as assigned.
- Prepare correspondence and other required internal and external communications, notices and reference documents in consultation with the Superintendent Group and Senior Leadership Team.
- Perform regular updates to the online calendars and schedules.
- Prepare and maintain documents related to timesheets.
- Prepare and maintain documents related to Ministry reporting.
- Ensure adherence of branding to all standard communication formats.
- Undertake special projects as assigned.
- Order and maintain office equipment and supplies.
- Perform file maintenance, including filing using TOMRMS, scanning of documents, and tracking records.
- Assist with the preparation of agendas, minutes, and resolutions for Council and Committee meetings, as required.
- Assists in preparing and distributing advertisements and public notices as assigned.
- Acquires and maintains a current knowledge of Counties' policies, procedures, programs and services and relevant by-laws.
- Responsible for receiving, sorting, date-stamping and distributing incoming mail and documents.
- Other related duties, as requested and required.

**LEGISLATIVE REQUIREMENTS**:

- Performs the responsibilities of the position within the legislative and regulatory standards set out in the applicable Federal and Provincial Legislation, and Municipal Act and By-Laws. Performs the responsibilities of the position consistent with all applicable policies of the United Counties of Leeds and Grenville.
- Ensure a high level of respect for confidentiality for both the organization as a whole and staff as per the _Municipal Freedom of Information and Protection of Privacy Act _(MFIPPA) and the _Personal Health Information Privacy Act_ (PHIPA).
- Protects own health, and health and safety of others by adopting safe work practices, reporting unsafe conditions immediately, and attending all relevant in-services regarding occupational health and safety. Follows all guidelines for employees and employers as legislated under the Ontario _Occupational Health and Safety Act_.
- As set out in the United Counties of Leeds and Grenville’s Emergency Plan, perform duties upon the declaration of an emergency.

**CONTACTS**:

- Tact and judgement are required when dealing with sensitive personal health information.
- Responsibilities involve internal and external contacts of a routine, confidential and sensitive nature.

**PHYSICAL SKILLS**:

- Position requires considerable visual and auditory attention with attention to detail.
- Re

  • Ps-24-006 Paramedic Service Superintendent

    2 weeks ago

    Brockville, Canada United Counties of Leeds and Grenville Full time

    **PARAMEDIC SERVICE SUPERINTENDENT** **Part time** **Start Date: TBD** **2023 Salary Grid: $43.47 - 51.74** **Location: Brockville, Ontario** **Position Summary**: Reporting directly to the Deputy Chief, the Superintendent as the Primary Duty Officer is responsible for ensuring operational readiness of the Paramedic Service and by direct interaction,...

  • Ps-24-006 Paramedic Service Superintendent, Ppt

    2 weeks ago

    Brockville, Canada Leeds Grenville Full time

    **THE UNITED COUNTIES OF LEEDS AND GRENVILLE PARAMEDIC SERVICE invites** **PARAMEDIC SERVICE SUPERINTENDENT** **Permanent Part time** **Start Date: TBD** **2023 Salary Grid: $43.47 - 51.74** **Location: Brockville, Ontario** **Position Summary**: Reporting directly to the Deputy Chief, the Superintendent as the Primary Duty Officer is responsible...

  • Ps-24-072 - Administrative Assistant, Ppt

    4 weeks ago

    Brockville, Canada Leeds Grenville Full time

    **THE UNITED COUNTIES OF LEEDS AND GRENVILLE** **PARAMEDIC SERVICES** **Administrative Assistant Paramedic Services** Status**: Permanent Part time** Hours**: 17.5 hrs/week** Shifts**: Days** 2024 Salary Grid**: $28.03 - 33.36** Location**: Brockville, Ontario** **Position Summary**: Reporting to the Deputy Chiefs, the Administrative Assistant...

  • Ps-24-072 - Administrative Assistant, Ppt

    3 days ago

    Brockville, Canada Leeds Grenville Full time

    **THE UNITED COUNTIES OF LEEDS AND GRENVILLE** **PARAMEDIC SERVICES** **Administrative Assistant Paramedic Services** Status**: Permanent Part time** Hours**: 17.5 hrs/week** Shifts**: Days** 2024 Salary Grid**: $28.03 - 33.36** Location**: Brockville, Ontario** **Position Summary**: Reporting to the Deputy Chiefs, the Administrative Assistant...

  • Ps-24-017 Paramedic

    2 weeks ago

    Brockville, Canada United Counties of Leeds and Grenville Full time

    **PART- TIME PRIMARY CARE & ADVANCED CARE PARAMEDICS** **PS-24-017** **Start Date: May 5, 2024 or TBD** **Shift Rotations: 07:00 - 19:00 / 19:00 - 07:00 hours, 07:30 - 19:30 / 19:30 - 07:30 hours, 09:00 - 21:00, 11:0 - 23:00 hours, 08:00 - 20:00 hours** **shifts includes weekends** **Please note: This position is part of the CUPE Local 4440 bargaining...

  • Administrative Assistant

    4 weeks ago

    Brockville, Canada First Onsite Full time

    **First Onsite** is seeking to hire a** Full-time Administrative Assistant **_which we call a File Manager._** Are you a director of first impressions? Do you have a sense of urgency that drives you to do and be better at work? Are your computer, communication, and organizational skills savvy? Do you enjoy a good laugh while providing positive experiences...

  • Administrative Assistant

    1 day ago

    Brockville, Canada First Onsite Full time

    **First Onsite** is seeking to hire a** Full-time Administrative Assistant **_which we call a File Manager._** Are you a director of first impressions? Do you have a sense of urgency that drives you to do and be better at work? Are your computer, communication, and organizational skills savvy? Do you enjoy a good laugh while providing positive experiences...

  • Administrative Assistant

    1 day ago

    Brockville, Canada IBI Group Full time

    Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex...

  • Administrative Assistant

    2 months ago

    Brockville, Canada Leeds, Grenville & Lanark District Health Unit Full time

    The **Leeds, Grenville and Lanark District Health Unit** has an exciting opportunity for a **Administrative Assistant** in our **Brockville Office**. This position is a temporary, full-time (1.0 FTE) opportunity until December 22, 2023. **Required Qualifications**: - Secondary School Graduate or equivalent; - Diploma in Business, Office Administration,...

  • Administrative Assistant

    4 weeks ago

    Brockville, Canada Carmichael Engineering Ingénierie Carmichael Full time

    With us, it's always about people Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. Carmichael is a place where your experience will be valued and...

  • Administrative Assistant

    10 hours ago

    Brockville, Canada Carmichael Engineering Ingénierie Carmichael Full time

    With us, it's always about people Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. Carmichael is a place where your experience will be valued and...

  • Administrative Assistant

    3 weeks ago

    Brockville, Canada St. John Bosco Children's Centre Full time

    **ST. JOHN BOSCO CHILDREN’S CENTRE BOARD OF DIRECTORS** Administrative Assistant Status: Temporary Maternity Leave Contract 15 month contract with possible 6-month extension Start Date: 25 March 2024 **Salary**: $20/hour Position Summary: Reporting directly to senior management (Executive Director and Director), the Administrative Assistant will be...

  • Administrative Assistant

    1 week ago

    Brockville, Ontario, Canada Leeds Grenville Full time

    Description:THE UNITED COUNTIES OF LEEDS AND GRENVILLECommunity and Social Services Division IPD DepartmentStatus: Permanent Full-TimeStart Date: September 11, 2023Salary (2023 Grid 4): $ $28.50Location: Brockville, OntarioPosition Summary:Reporting directly to the Manager of Integrated Program Delivery, and indirectly to the Director of Community and Social...

  • Administrative Services Coordinator

    2 weeks ago

    Brockville, Canada Brockville & Area Community Living Association Full time

    _The Brockville & Area Community Living Association (BACLA) is a non-profit, charitable organization established to provide community based support for people in the Brockville area who have an intellectual disability. Our service provides a wide range of accommodations and support arrangements in residential and supported independent living settings. BACLA...

  • Administrative Assistant

    1 week ago

    Brockville, Ontario, Canada Carmichael Engineering Ingénierie Carmichael Full time

    With us, it's always about peopleInnovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years.Carmichael is a place where your experience will be valued and...

  • Administrative Assistant

    3 weeks ago

    Brockville, Canada Leeds Grenville Full time

    **Description**: **THE UNITED COUNTIES OF LEEDS AND GRENVILLE** **Community and Social Services Division** *** **IPD Department Status: Permanent Full-Time Start Date: September 11, 2023 Salary (2023 Grid 4): $23.92 - $28.50 Location: Brockville, Ontario **Position Summary**: Reporting directly to the Manager of Integrated Program Delivery, and...

  • Office Administrative Assistant

    3 weeks ago

    Brockville, Canada Eastern Engineering Group Inc. Full time

    Office Administrative Assistant Eastern Engineering GroupBrockville, ON Eastern Engineering Group Inc., has an opening in their Brockville Office for an Administrative Assistant position. Eastern Engineering Group Inc. is an employee-owned Consulting Engineering Firm serving clients in Eastern Ontario. We offer a competitive benefit packages and salary...

  • Bookkeeper/administrative Assistant

    4 weeks ago

    Brockville, Canada St. John Bosco Children's Centre Full time

    **ST. JOHN BOSCO CHILDREN’S CENTRE BOARD OF DIRECTORS** **Bookkeeper/Administrative Assistant** Status: Permanent - Full Time Weekdays Monday to Friday Start Date: As soon as possible **Salary**: Under Review based on education and experience. **Position Summary**: Reporting directly to the Executive Director and under the direction of the St. John...

  • Bookkeeper/administrative Assistant

    1 week ago

    Brockville, Ontario, Canada St. John Bosco Children's Centre Full time

    ST. JOHN BOSCO CHILDREN'S CENTRE BOARD OF DIRECTORSBookkeeper/Administrative AssistantStatus: Permanent Full Time Weekdays Monday to FridayStart Date: As soon as possibleSalary: Under Review based on education and experience.Position Summary:Reporting directly to the Executive Director and under the direction of the St. John Bosco Children's Centre Board of...

  • Administrative Assistant

    3 weeks ago

    Brockville, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This opportunity is for a 12-16 month term beginning in March or April. This diverse team of...