Sales and Catering Coordinator

5 months ago

Toronto, Canada Easton's Group of Hotels Inc. Full time

**About Easton’s Group of Hotels**
- Looking for a career change? Join one of Canada’s most successful and multicultural Hospitality companies, that strives to take your talent to the next level. With 22 hotels owned and managed by Easton’s Group of Hotels, and a further 6 in development, your passion, collaboration, and voice will be an excellent addition to our growing Organization. As a company, we strive to provide exceptional benefits, perks, and growth opportunities to all our employees.
- If you have a passion for exceptional service delivery, are results driven and appreciate the recognition, Easton’s is your career partner of choice.

Easton’s team believes that excellence is achievable only in an environment that embraces and promotes Equity, Diversity & Inclusion (ED&I). Our company is challenging the way we work, think, and develop an inclusive workplace. Our commitment to ED&I allows us to achieve our vision and mission and ensure a more equitable future for all.

**About the Hotel**

**Embassy Suites by Hilton Toronto Airport **is a 255-room full-service hotel, owned and operated by Easton's Group of Hotels. Located near to the Toronto Pearson airport, it features a restaurant and bar with over 1000 square feet of banquet space.

***Compensation**: $45,000 - $55,000**

**Benefits**
- Health, Vision, and Dental Coverage
- Wellness Days
- Employee Social Events
- Career Development
- Worldwide Hotel Discounts at **Hilton Hotels.**

**Embassy Suites by Hilton Toronto Airport** is looking for someone with strong Sales skills and strong communication skills to join our team as a Sales & Catering coordinator

**What will you be doing?**
- Handle all administrative functions of the Hotel sales and catering office. (i.e., contract preparation, filing, faxing, answering phone calls and inquiries, organizing incoming and outgoing mail, completing departmental monthly reports V.I.P. form preparation, showroom coordination, distribution of agreements, BEO’s, managing office supplies, introduction, and regret letter preparation, etc.)
- Respond to client calls and special requests and obtain final details, dates, times, and hotel room and meeting room requirements. Regularly follow up with clients and maintain accurate and updated information.
- Resolve requests and/or complaints to the satisfaction of the guest; inform the supervisor of major problems, complaints, disturbances, or dissatisfied clients. Investigate and respond to crew issues daily.
- Key Delphi operator-assist with reporting, updates merge agreements in Delphi, entering turned down business into Delphi.
- Prepare site - information sheet for NETMA, showrooms, and signs.
- Prepare sales kits and maintain collateral supplies.
- Promote teamwork and quality service through daily communication and coordination with other departments. Coordinate details with other departments such as VIP amenities, special requests, or other service needs or special handling.
- Handle walk-in inquiries, Direct sales inquiries to the appropriate sales manager.
- Maintain and co-ordinate sales programs and procedures (i.e., create flyers/fact sheets, a company of the month, Wholesale stopover, sports, tour, creative packages, Cookie grams, creative sites, sales kits, creative closet, and outside catering)
- Co-ordinate travels reservations and expense reports for the sales managers
- Create and distribute Sales and Catering duty calendar monthly.
- Identify and qualify prospective businesses from both existing and potential client bases for the sales manager to close.
- Catering Department daily and weekly reports and distribution. Filing, Internal meetings and other supportive duties.
- Assist Sales managers in organizing FAMs and client events. May coordinate outside vendor service’s needs (floral displays, audio/visual, etc.) where appropriate. Regularly follow up to ensure set-up requirements meet client needs.
- Perform other duties as assigned (guest room tours, property tours, special guest requests, maintaining calendars, etc.)

**What are the**
**requirements**
**for this role?**
- High School diploma or equivalent plus 1-year experience in a sales office or related field. Some College preferred. Must speak fluent English.
- Strong oral and written communication skills
- Friendly and hospitality-focused
- Attention to detail.
- Planning and organizational abilities
- Computer Skills
- Ability to work under pressure in a fast-paced, stressful environment.
- This job requires the ability to perform the following:

- Frequently standing up and moving about the facility
- Type at least 50 wpm; proficient PC skills Carrying or lifting items weighing up to 25 pounds.
- Communicating with customers, employees, and third parties
- Use a keyboard to generate correspondence, reports, etc.
- Handling objects, products, and computer equipment
- Other:

- Communication skills are utilized a significant amount of time when interacting with clients and g

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