Part-time Office Assistant

3 weeks ago

Grande Prairie, Canada LSM Lee's Sheet Metal (2007) Ltd Full time

LSM Lee’s Sheet Metal is looking for a part-time Residential Office Assistant to provide clerical and administrative support in a fast-paced environment. The Office Assistant's duties are data entry, answering telephone calls and/or responding to walk-in inquiries, taking/relaying messages, customer job scheduling, writing work orders, completing tasks related to incoming and outgoing mail, issuing invoices, sales receipts, receiving payments (debit, credit card, cash, cheques), schedule meetings, occasional out of office sales representation and perform other tasks as requested.

The successful applicant will have good typing speed and accuracy, strong interpersonal and communication skills to deal effectively with the public and coworkers, good organizational and administrative skills, and the ability to prioritize work ensuring deadlines are met. Maintaining confidentiality, using discretion, tact, and diplomacy are also required.

RESPONSIBILITIES:
1. Data Entry: Inputting various data into computer systems accurately and efficiently.

2. Answering Calls and Walk-in Inquiries: Handle incoming telephone calls and walk-in inquiries, providing information or directing calls to the appropriate staff members.

3. Message Taking and Relaying: Take messages accurately and relay them to the appropriate individuals in a timely manner.

4. Customer Job Scheduling: Assist in scheduling customer jobs, ensuring efficient coordination and effective use of resources.

5. Work Order Writing: Prepare work orders based on customer requests and ensure all necessary details are included.

6. Mail Handling: Sort and distribute incoming mail, as well as prepare outgoing mail. Handle tasks related to mail, such as photocopying, scanning, and filing documents.

7. Invoicing and Receipts: Prepare and issue invoices and sales receipts. Receive payments from customers, including debit, credit card, cash, and checks, and ensure accurate recording of transactions.

8. Miscellaneous Tasks: Perform other administrative tasks as requested, such as filing, data organization, and maintaining office supplies.

QUALIFICATIONS:
1. Administrative Support/Secretarial Experience or Training: Previous experience or training in providing administrative support or secretarial duties is preferred.

2. Excellent Customer Service and Phone Skills: Strong interpersonal and communication skills to provide excellent customer service and handle phone inquiries professionally.

4. Knowledge of QuickBooks: Familiarity with QuickBooks is considered an asset for managing financial transactions and bookkeeping tasks.

5. Ability to Learn New/Business-Specific Software: Willingness and ability to quickly learn and adapt to new software or systems specific to the business's operations.

6. General Knowledge of Business Letters and Office Procedures: Understanding of proper business letter formatting, English grammar, and spelling. Familiarity with general office procedures and filing systems.

7. Accounts Payable Knowledge: Basic understanding of accounts payable processes and procedures.

8. Organizational and Time Management Skills: Strong organizational skills to prioritize work effectively, meet deadlines, and handle multiple tasks simultaneously.

9. Confidentiality and Discretion: Ability to maintain confidentiality, exercise discretion, tact, and diplomacy when handling sensitive information or interacting with customers and coworkers.

LSM Lee’s Sheet Metal offers a dynamic and fast-paced work environment, providing an opportunity for growth and development in an administrative support role.

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: From $20.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance

Schedule:

- Monday to Friday
- Morning shift

Work Location: In person

  • Office Assistant

    3 weeks ago

    Grande Prairie, Canada Just In Time Bookkeeping Full time

    Job Summary: **Responsibilities**: - Answer and direct phone calls - Perform clerical tasks such as typing, filing, and data entry - Support administrative tasks as needed. Bank runs, delivering binders to accountants - Maintain office organization and cleanliness **Experience**: - Previous experience in an administrative or clerical role a benefit -...

  • Part Time Office Assistant

    3 weeks ago

    Grande Prairie County No. 1, Canada Reilly Transfer Group Ltd. Full time

    Reilly Transfer Group Ltd. is a family run company who cares about their employees. We value each employee for their individuality and what they can offer the company. We expect all our employees to be willing to work hard for the Reilly Team, in return, we will work hard for you. Reilly Transfer Group Ltd. is currently looking for a Part-time (25 Hr per...

  • Part-time Receptionist

    3 weeks ago

    Grande Prairie, Canada Burden Bearers Counselling Full time

    BURDEN BEARERS COUNSELLING CENTRE - GRANDE PRAIRIE, AB JOB POSTING: Part-time Receptionist QUALIFICATIONS: - Compassion and a strong heart for God’s ministry of helping those in need. - Strong organizational skills - Strong computer skills with proficiency in Microsoft Excel, Word, Outlook, and QuickBooks. - A good knowledge of the structuring and...

  • Part Time Assistant Manager

    4 weeks ago

    Grande Prairie, Canada maurices Full time

    **Brand Overview**: As a hometown specialty retailer, maurices is deeply committed to bringing affordable, versatile, and flattering fashion to small towns across North America. We inspire women of all ages to look and feel their best - just as they are. With 900+ stores, we've earned our reputation as a leader in hometown fashion. The true secret to our...

  • Part Time Assistant Manager

    24 hours ago

    Grande Prairie, Canada maurices Full time

    **Brand Overview**: As a hometown specialty retailer, maurices is deeply committed to bringing affordable, versatile, and flattering fashion to small towns across North America. We inspire women of all ages to look and feel their best - just as they are. With 900+ stores, we've earned our reputation as a leader in hometown fashion. The true secret to our...

  • Part-time Administrative Assistant

    3 weeks ago

    Grande Prairie, Canada Peace Wapiti Public School Division Full time

    Peace Wapiti Public School Division (PWPSD) provides service to approximately 5,900 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region. Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a...

  • Administrative Assistant

    3 weeks ago

    Grande Prairie, Canada Taco Time Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone...

  • Part-time Administrative Assistant

    7 days ago

    Grande Prairie, Canada Peace Wapiti Public School Division Full time

    Peace Wapiti Public School Division (PWPSD) provides service to approximately 5,900 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region.Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a...

  • Part-Time Administrative Assistant

    3 weeks ago

    Grande Prairie, Canada Peace Wapiti Public School Division Full time

    The French Language Resource Centre and its thirteen partners (Peace Wapiti Public School Division, Grande Prairie Public School District, Grande Prairie and District Catholic Schools, Conseil scolaire du Nord-Ouest, High Prairie School Division, Peace River School Division, Holy Family Regional Catholic Division, Northwestern Polytechnic (formerly GPRC),...

  • administrative assistant

    2 months ago

    Grande Prairie, Canada Taco Time Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and...

  • administrative assistant

    3 weeks ago

    Grande Prairie, Canada Taco Time Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and...

  • administrative assistant

    2 months ago

    Grande Prairie, Canada Taco Time Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesCompile data,...

  • administrative assistant

    3 weeks ago

    Grande Prairie, Canada Taco Time Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesCompile data,...

  • administrative assistant

    1 week ago

    Grande Prairie, Canada Taco Time Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesCompile data,...

  • Part Time Manager

    3 weeks ago

    Grande Prairie, Canada Maurices Full time

    **Brand Overview**: As a hometown specialty retailer, maurices is deeply committed to bringing affordable, versatile, and flattering fashion to small towns across North America. We inspire women of all ages to look and feel their best - just as they are. With 900+ stores, we've earned our reputation as a leader in hometown fashion. The true secret to our...

  • Office Assistant

    3 weeks ago

    Grande Prairie, Canada Quality Floors and GP Colour concepts Full time

    **Office Assistant** Quality Floors and Benjamin Moore are hiring an office assistant. The position will cover a variety of duties, primarily greeting clients and supporting our team members, assisting with daily office and showroom needs, and assisting with our company’s general operations. **Duties and Responsibilities**: - Greeting and assisting...

  • Temporary Part Time Nccs/ea

    3 weeks ago

    Grande Prairie, Canada Peace Wapiti Public School Division Full time

    Peace Wapiti Public School Division (PWPSD) provides service to approximately 5,900 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region. WHISPERING RIDGE COMMUNITY SCHOOL is seeking a TEMPORARY PART TIME NON-CERTIFICATED CLASSROOM SUPERVISOR (NCCS) / EDUCATIONAL...

  • Part Time Caregiver

    2 months ago

    Grande Prairie, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Part Time Caregiver to Assist an individual with MS (E21)**_ - **Location**_: Grande Prairie_ - **Days: Alternating Weekends**_ - **Saturday split shift 8am-11am + 8pm-11pm**_ - **Sunday 8am-11am**_ - **Job Description**_: _Duties to be conducted include but are not limited to: mechanical transfers using the Hoyer lift, Personal care...

  • Part Time Caregiver

    2 weeks ago

    Grande Prairie, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Part Time Caregiver to Assist an individual with MS (E20)**_ - **Location**_: Grande Prairie_ - **Days: Monday to Friday 8am-11am + Alternating weekends**_ - **Saturday split shift : 8am-11am & 8pm-11pm**_ - **Sunday 8am-11am**_ - **Job Description**_: _Duties to be conducted include but are not limited to: mechanical transfers using the...

  • Part-time Administrative Assistant

    1 week ago

    Grande Prairie, Canada Peace Wapiti Public School Division Full time

    The French Language Resource Centre and its thirteen partners (Peace Wapiti Public School Division, Grande Prairie Public School District, Grande Prairie and District Catholic Schools, Conseil scolaire du Nord-Ouest, High Prairie School Division, Peace River School Division, Holy Family Regional Catholic Division, Northwestern Polytechnic [formerly GPRC],...