Part Time Office Assistant

2 weeks ago

Grande Prairie County No, Canada Reilly Transfer Group Ltd. Full time

Reilly Transfer Group Ltd. is a family run company who cares about their employees. We value each employee for their individuality and what they can offer the company. We expect all our employees to be willing to work hard for the Reilly Team, in return, we will work hard for you.

Reilly Transfer Group Ltd. is currently looking for a Part-time (25 Hr per week) Experienced Office Assistant hours of work are 9:00am - 2:00 pm Monday to Friday with a 1-hour lunch break. There will be potential to move into a full-time position. Reporting to the Business Manager, this person will be responsible for providing administrative support to ensure efficient operations of the accounting department. Key Responsibilities and Duties
- Collaborate with the Business Manager to maintain collection goals and general A/P performance levels.
- Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
- Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Form payment strategies to make timely A/P payments and mitigate supplier objections.
- Investigate payment problems while following company A/P policies and procedures.
- Review fuel logs for accuracy and enter information into mileage tracker
- Demonstrate ongoing commitment to Reilly Transfer’s Safety Program, and to be actively involved and participate in the implementation of Reilly Transfer’s Health and Safety Program.
- Perform related duties as required or assigned.
- Investigate and resolve billing discrepancies.

**Qualifications**
- Minimum of 4-5 years experience in Accounts payable and/or accounts receivable
- Ability to prioritize
- Microsoft Office Proficiency with solid Excel and other MS office programs.
- Excellent communication skills
- Ability, and desire, to work in a fast-paced environment with uncompromising attention to detail and thoroughness
- Working knowledge of Truckmate computer system would be an asset.

Reilly Transfer Group Ltd. appreciates the interest of all applicants, but only those selected for an interview will be contacted.

**Job Type**: Part-time
Part-time hours: 25-30 per week

**Salary**: $23.00-$25.00 per hour

Schedule:

- Monday to Friday

Work Location: In person

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