Administrative Support Officer

3 weeks ago

Winnipeg, Canada MOPIA Full time

Administrative Support Officer

Issued: April 26, 2023

Closing Date: May 26, 2023 Starting Date: TBD

Under the Direction of the Executive Director, accountable to the Board of Directors and on behalf of MOPIA, the Administrative Support Officer will support a productive, efficient, innovative and positive office environment for MOPIA. The person will function as a primary office administrator and in the absence of the Executive Director, ensure the office operates professionally and efficiently. This is an 8 week summer position, with a possibility of extension depending on the funding available. MOPIA offers a flexible work schedule and professional work environment. The position is ideally suited to someone who may be in university studying (or graduated) in the environmental sector as the position would benefit from an individual with an interest and background in environment. An outgoing personality and very strong communication skills is an asset for this position when dealing with stakeholders and adding to the workplace as a whole. MOPIA is willing to train the right person for this emerging position. This is extraordinary mentorship opportunity for someone to gain insight into the national and international context of climate change and ozone depletion. Many new work experiences will be presented from speaking to stakeholders, learning new stewardship strategies, policy and regulation review as well as networking with senior government authorities, among others.
- **Principle Duties**:_

❖ Review relevant documents including online newspapers, magazines, extensive internet and other sources for information relating to Ozone Depleting Substances, Climate Change issues and

Environmental Legislation that may affect MOPIA;
❖ Assist in the planning and coordinate international capacity building opportunities for training, technology and regulatory development;
❖ Coordinate stakeholder initiatives, with direction from the Executive Director;
❖ Provide administrative functions including preparing correspondence, mail, stakeholder packages, as directed;
❖ Photocopying, faxing, filing, receiving, opening and distributing mail;
❖ Responsible for greeting and answering callers/visitors, customers, stakeholders and responding to inquiries, both verbal and written;
❖ Ability to use a credit/debit machine for customer/stakeholder transactions.

❖ Receive and document daily cash flow for MOPIA;
❖ Provide guidance and research information for members as directed by the Executive Director;
❖ Maintain the database of technicians, company permits, corporate membership, technician records and leak report submissions;
❖ Assist in the coordination of meetings, including arranging and distributing agendas, notifying participants, preparing meeting materials, arranging travel particulars etc.;
❖ Assist in the coordination and successful delivery of special projects such as ozone and climate program awareness seminars and other meetings;
❖ Arrange for environmental awareness training sessions as required and the necessary correspondence with the participants;
❖ Participate and assist at special environment related events, from time-to-time;
❖ Be willing to dialogue and interact with new stakeholders including presentations or training;
❖ Acquire quotes for various projects, meetings and seminars as required;
❖ Be receptive to learning and acquiring new computer skills relevant to work duties;
❖ Maintain office inventory as required;
❖ Assist in the preparation of promotional pieces (newsletters and other informational items);
❖ General cleaning (dusting, tidying, vacuuming) of offices to maintain a clean atmosphere;
❖ Provide operational direction and supervision to temporary part time and summer employees;
❖ Maintain personal knowledge through continuous improvement and training (i.e. computer, administrative);
❖ Follow-up on outstanding or overdue accounts;
❖ Perform other related duties as assigned.
- **Skill Sets**:_
- Positive, extravert (outgoing and friendly)
- Computer literacy
- Receptive to learning and change
- Flexible to accommodate work scheduling
- Able to multitask
- **Hours of work**:_

This is a full-time work opportunity estimated at 35 hrs per week.

Generally, between 8:00 am - 5:00 pm daily.

Two fifteen minute breaks during a full work day. One 30 minute paid lunch break if working an 8 hour shift.
- **Rate of Pay**:_ **14.15 hr **(plus statutory vacation pay)
- **Paid Holidays**:_

Paid holidays include those identified by Manitoba Employment Standards and any in the MOPIA statutory agreement, and/or personnel agreement.

**Job Types**: Full-time, Seasonal
Contract length: 8 weeks

**Salary**: $14.15 per hour

Work Location: In person

  • Administrative Office Support

    2 weeks ago

    Winnipeg, Canada Tapper Cuddy LLP Full time

    **Administrative Office Support**(Winnipeg) Tapper Cuddy LLP is a full-service law firm (based in Winnipeg, Manitoba) that helps individuals and business owners get the legal support they need and results they’re looking for in litigation, business law, family law and 20 other areas of practice. In order to provide that service, we are looking to add to...

  • Administrative Support Officer

    2 months ago

    Winnipeg, Canada Minuteman Press Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures...

  • administrative support officer

    2 months ago

    Winnipeg, Canada Minuteman Press Full time

    Education: College/CEGEPExperience: 3 years to less than 5 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records...

  • administrative support officer

    2 months ago

    Winnipeg, Canada Minuteman Press Full time

    Education: Expérience: EducationCollege/CEGEPTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...

  • administrative support officer

    2 weeks ago

    Winnipeg, Canada Minuteman Press Full time

    Education: Expérience: EducationCollege/CEGEPTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...

  • Office Support Administrator

    2 days ago

    Winnipeg, Canada No-Spill Systems Full time

    **About the Organization** No-Spill Systems is committed to providing eco-friendly oil change solutions for heavy duty trucks, passenger vehicles, buses, agriculture equipment, light duty trucks, construction, and heavy equipment. Every fluid draining product manufactured is made from the highest quality materials to guarantee the highest quality...

  • Administrative Support Officer

    2 months ago

    Winnipeg, Canada Civil Service Superannuation Board Full time

    Education: No degree, certificate or diploma - Experience: 5 years or more **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...

  • Office Administrator

    3 weeks ago

    Winnipeg, Canada Obsidian Marketing Inc Full time

    As an Office Administrator for our team, you will play a pivotal role in ensuring the smooth functioning of administrative tasks to support the sales team. You will be responsible for maintaining office efficiency, managing administrative activities, and providing clerical support to facilitate the achievement of organizational goals. **Role...

  • Office Administrator

    3 weeks ago

    Winnipeg, Canada Obsidian Marketing Inc Full time

    As an Office Administrator for our team, you will play a pivotal role in ensuring the smooth functioning of administrative tasks to support the sales team. You will be responsible for maintaining office efficiency, managing administrative activities, and providing clerical support to facilitate the achievement of organizational goals. **Role...

  • Office Administrator

    4 days ago

    Winnipeg, Canada Western Global Full time

    We are excited to offer a fantastic opportunity for a talented individual to join our team as our Office Administrator. Reporting to the Canadian Division Manager, this role will be responsible for providing administrative support and assistance to the management team, operations team, and other stakeholders. The Office Administrator will play a key role in...

  • Office Administrator

    3 weeks ago

    Winnipeg, Canada DTS Freight System Ltd Full time

    '''Duties''' As an Office Administrator, you will be responsible for the following duties: - Performing clerical tasks such as filing, data entry, and organizing documents - Typing correspondence and reports - Managing office operations efficiently - Utilizing QuickBooks for financial recordkeeping - Providing administrative support to ensure efficient...

  • Office Administrator

    3 weeks ago

    Winnipeg, Canada Food Matters Manitoba Full time

    **Position**: Office Administrator **Organization**: Food Matters Manitoba **Location**: Winnipeg **Type**: Full-Time **About Us**: Food Matters Manitoba is a dedicated non-profit organization committed to supporting local communities through food security and sustainability initiatives. Our mission is to ensure that all Manitobans have access to nutritious...

  • Office Administrator

    6 days ago

    Winnipeg, Canada Food Matters Manitoba Full time

    **Position**: Office Administrator **Organization**: Food Matters Manitoba **Location**: Winnipeg **Type**: Full-Time **About Us**: Food Matters Manitoba is a dedicated non-profit organization committed to supporting local communities through food security and sustainability initiatives. Our mission is to ensure that all Manitobans have access to nutritious...

  • Administrative Officer

    1 week ago

    Winnipeg, Canada Manitoba Government Full time

    **Administrative Officer**: CL4 Clerk 4 Regular/full-time Department of Consumer Protection and Government Services Claimant Adviser Office, Consumer Protection Winnipeg MB Advertisement Number: 42051 Salary(s): CL4 $51,141.00 - $58,252.00 per year Closing Date: December 3, 2023 The Manitoba government recognizes the importance of building an...

  • Office Administrator

    2 days ago

    Winnipeg, Canada Parkway Pharmacy Full time

    Job Overview: Position Overview: As our Office Administrator, you will play a crucial role in ensuring the smooth functioning of our office environment. Your responsibilities will include assisting the pharmacy team and project coordinators, maintaining a clean and tidy office space, managing inventory of merchandise and office supplies, and coordinating...

  • Office Administrator

    2 weeks ago

    Winnipeg, Canada Groove Academy Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for overseeing the day-to-day administrative operations of our office. This is a vital role in ensuring smooth office functioning and supporting the overall efficiency of our...

  • Office Administrator

    2 weeks ago

    Winnipeg, Canada Groove Academy Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for overseeing the day-to-day administrative operations of our office. This is a vital role in ensuring smooth office functioning and supporting the overall efficiency of our...

  • Office Administrator

    3 days ago

    Winnipeg, Canada Groove Academy Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for overseeing the day-to-day administrative operations of our office. This is a vital role in ensuring smooth office functioning and supporting the overall efficiency of our...

  • Office Administrator

    4 weeks ago

    Winnipeg, Canada Conviron Full time

    **About Controlled Environments Limited (Conviron)** Conviron is recognized as the leading global manufacturer of plant growth chambers and rooms. Our controlled environment technology uniquely equips researchers and growers with solutions to meet global demands for plant-based food and health products. CEL’s projects range from small single-chamber...

  • Office Administrator

    3 weeks ago

    Winnipeg, Canada Groove Academy Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Office Administrator to join our team. Must be a people person, communicate clearly and handle busy schedules easily. As an Office Administrator, you will be responsible for overseeing the day-to-day administrative operations of our office. This is a vital role in ensuring smooth office...