Corporate Services Assistant

3 weeks ago


London, Canada Mikutech Full time

Under the guidance of the Corporate Services Manager, the Corporate Services Assistant will be responsible for the day to day running of the office reception area which will include switchboard operation, answering queries from the general public and the dissemination of information throughout the High Commission. With responsibility for a varied range of Corporate Services support activity, this role assists in the effective delivery of the Corporate Services platform.

**RECEPTION**
- Switchboard operation including answering calls, diverting to correct recipients, greeting and answering queries from the general public, using the public announcement system when required.
- Coordination of all mail & courier services including daily liaison with couriers & quick pack service providers.
- Outgoing mail records and postage.
- Coordination of incoming and outgoing mail including protocol notes.
- Door entry pass coordination including issue, inventory maintenance and system updates in liaison with the Post Security Manager.
- Meeting room bookings and booking visitor accommodation at local hotels.
- Update and circulation of Post contact lists, organograms and phone tree.
- Regular liaison with the guard force regarding visitor security.

**TRANSPORT**
- First point of contact - Transport coordination including receipt of transport requests, allocation of jobs to drivers on receipt of authorised transport requests, updating of drivers board, communication of changes to driver schedule.
- Monthly collation of transport performance indicators in liaison with the Corporate Services Assistant (Protocol & Administration).
- Liaison with Private Office for driver requirements.
- Scheduling internal delivery requests including official event invitations.

**GENERAL ADMINISTRATION**
- Satellite phone coordination including liaison with service providers, inventory, troubleshooting, testing of equipment, and service requests in liaison with the Post Security Manager.
- Booking group training courses and coordination of visit schedules.
- Completion of disposal records, coordination of post notice boards and regular shredding of Corporate Services documents.
- Providing ad hoc administrative support to the Corporate Services Manager.

**QUQLIFICATIONS**
- Excellent interpersonal & communication skills.
- At least 2 years experience of reception & administrative duties.
- Organisational skills with ability to demonstrate initiative and self motivation.
- Ability to handle multiple tasks and projects at pace.
- MS Office experience.

**Salary**: $22.00-$23.00 per hour

**Benefits**:

- Automobile allowance
- Casual dress
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Commission pay
- Overtime pay
- Retention bonus
- Signing bonus

Ability to commute/relocate:

- London, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location



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