Relief Receptionist/administrative Assistant/data

2 weeks ago


Scarborough, Canada YouthLink Full time

June 6, 2023 Job Posting #1359
- **YouthLink believes in the potential of every youth. We are dedicated to providing them with the support, guidance and opportunities they need to make positive life choices. We provide youth with brief and ongoing counselling, in-home wraparound support, shelter, housing, educational support, and safe drop-in spaces. **_**YouthLink works towards equitable outcomes for youth in our community and, as such, is committed to equity-based hiring practices.**_

**RELIEF - Receptionist/ Administrative Assistant/ Data Management**

**(Casual position)**

**(Non-Bargaining Unit Position)**

This position works with a team to provide administrative support at YouthLink’s head office and Pathways to Education, Scarborough Village locations: the operation of the reception area, greeting and screening clients, mailing and copying machines; producing documents using the computer, filing, ordering and maintaining company supplies, opening and closing the office.

This position supports and maintains all of YouthLink’s values, including a commitment to continually improving and embedding Equity, Diversity and Inclusion in everything we do.

**Your Role**
- Coordinates and supports the operation of the reception area, including greeting and screening visitors and answering incoming calls and questions, transferring calls to appropriate staff, ordering supplies, and distribution of TTC tickets, ordering taxis, mail, courier services, monitoring visitors and waiting area, and opening and closing of the office.
- Assists counselling team on walk-in days, and with counselling appointments.
- Assists the Pathways to Education team with Volunteers administrative support.
- Assists senior team in formatting documents, filing, adding graphics, printing, ordering materials, and distributing materials.
- Assists in the preparations for events as required.
- Operates and maintains fax, copier and postage machines. Stocks and maintains company supplies: office, refreshments, bathroom and cleaning supplies. Sorts anddistributes incoming and outgoing mail, faxes, courier deliveries and copies; scans and faxes documents as required; other administrative tasks as required by the various programs.
- All other job duties as required.

**Supports Organization’s Strategy**: Actively contributes to the Agency’s Strategic Plan by participating in initiatives and committees to support the overall plan. This includes continual learning and growth in Equity, Diversity and Inclusion.

This position is also expected to take all reasonable and necessary precautions to protect their health and safety, that of co-workers and clients by complying and demonstrating knowledge of the policies, procedures and safe practices.

**What You Bring**

**Education**:

- College Diploma/Degree in Office Administration, Business Administration, Communications or Marketing or equivalent work experience and related education

**Experience**:

- Preferably 1 years’ experience in an administrative role preferably in a non-profit/charitable organization where maintaining confidentiality was paramount.
- Demonstrated customer/client service skills.

**Skills**:

- Ability to work independently, with a demonstrated ability to take initiative.
- Demonstrated organizational skills and ability to juggle multiple tasks.
- Flexible person, team player with excellent interpersonal, organizational and time management skills with a proven ability to shift priorities, handle interruptions and meet deadlines.
- Strong written and verbal communication skills. Excellent telephone skills. Strong client-relations skills.
- Ability to communicate in both official languages and/or other languages is an asset.
- Demonstrated commitment to reflection, growth and learning, in particular in the areas of Equity, Diversity and Inclusion.
- Able to discretely and tactfully deal with situations and clients who potentially may have challenging behavior.
- Ability to maintain confidentiality and set proper professional boundaries.
- Attention to detail and high level of accuracy, including data-entry accuracy.

**Hours of work**: This position is a casual position. Shifts will be made available based on the availability.

**Full COVID-19 vaccination and Vulnerable Sector Check required.**

**Rate of pay**:$20.00 per hour

**How to Apply**
- **Application Deadline: Open Until Filled.**

**Job Type**: Casual

**Salary**: $20.00 per hour

Schedule:

- Day shift
- Evening shift
- Monday to Friday

Work Location: In person



  • Scarborough, Canada YouthLink Full time

    January 23, 2023 Posting # 1316 - **YouthLink believes in the potential of every youth. We are dedicated to providing them with the support, guidance and opportunities they need to make positive life choices. We provide youth with brief and ongoing counselling, in-home wraparound support, shelter, housing, educational support, and safe drop-in spaces....


  • Scarborough, Canada NUTRALAB CANADA LTD Full time

    **Company: Nutralab Canada Ltd.** **Position: Receptionist / Administrative Assistant** **Corporate Overview**: Nutralab Canada Ltd. is a rapidly growing contract manufacturer of private label dietary supplements. Part of the Honson Pharmatech Group founded in 1995, Nutralab is uniquely positioned in the health contract manufacturing sector in that it...


  • Scarborough, Canada CBI Health Full time

    **Administrative Assistant - Receptionist**: CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with...


  • Scarborough, Canada Newglass Technical Solutions inc. Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Greet and assist visitors in a professional and friendly manner - Perform data entry and maintain accurate records - Assist with bookkeeping tasks using QuickBooks - Perform general clerical duties such as filing, photocopying, and faxing **Requirements**: -...

  • Dental Receptionist

    5 days ago


    Scarborough, Canada pearly smile dental Full time

    '''Duties''' - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, take messages when necessary - Schedule appointments and manage the office calendar - Perform data entry tasks to update patient records and other administrative documents - Provide excellent customer service to patients and visitors, addressing...

  • Dental Receptionist

    4 weeks ago


    Scarborough, Canada pearly smile dental Full time

    '''Duties''' - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, take messages when necessary - Schedule appointments and manage the office calendar - Perform data entry tasks to update patient records and other administrative documents - Provide excellent customer service to patients and visitors, addressing...


  • Scarborough, Canada DASD Contracting Inc. Full time

    Responsibilities: - Assist with various administrative tasks, including filing, data entry, and transcribing documents - Provide support to the accounting team by processing invoices, payments, and expense reports - Maintain accurate and up-to-date records of financial transactions - Assist with order entry and inventory management - Handle customer...

  • Medical Receptionist

    4 weeks ago


    Scarborough, Canada Guildwood medical centre Full time

    **Summary**: Medical Receptionist will assist Family physicians and providers in the clinic to ensure efficient patient flow and care process. **Location**: Scarborough **Responsibilities**: - Reporting to clinic supervisor/manager, Medical Receptionist provide administrative support to entire clinic, including but not limited to: register patients,...


  • Scarborough, Canada MintC Inc. Full time

    Overview: **Responsibilities**: - Greet and assist visitors in a professional manner - Answer and direct phone calls - Perform clerical duties such as filing, typing, and data entry - Maintain organized patient records - Handle scheduling appointments and managing the front desk calendar **Requirements**: - Previous experience as a receptionist or in a...

  • Dental Receptionist

    4 weeks ago


    Scarborough, Canada Markham Eglinton Dental Centre Full time

    We are looking for an Experienced Dental Receptionist for our busy office located in 205 Markham Road Scarborough ON M1J 3C3. Duties - Greet and welcome patients to the dental office - Answer phone calls and schedule appointments - Verify insurance coverage and collect patient information - Assist with billing and payment processing - Maintain patient...

  • Medical Receptionist

    4 weeks ago


    Scarborough, Canada Guildwood Medical Centre Full time

    **Summary**: Medical Receptionist will assist Family physicians and providers in the clinic to ensure efficient patient flow and care process. **Location**: Scarborough **Responsibilities**: - Reporting to clinic supervisor/manager, Medical Receptionist provide administrative support to entire clinic, including but not limited to: register patients,...

  • Relief Pharmacist

    2 days ago


    Scarborough, Canada Walmart Canada Full time

    Position Summary...The Relief Pharmacist assists the Pharmacy Manager and the Staff Pharmacist in all aspects of Pharmacy Operations.What you'll do...Ensure excellent patient experience, locate merchandise on the sales floor.Establish and develop a strong working relationship with Professional Services District Managers and other stakeholders.Accept...


  • Scarborough, Canada 95 Development Inc. Full time

    **Responsibilities**: Greet visitors and clients and answer incoming calls in a professional and courteous manner Provide administrative support to the office and HR department Maintain office supplies and equipment Schedule appointments and meetings Handle incoming and outgoing mail and packages Manage the company's social media accounts and...

  • Dental Receptionist

    4 weeks ago


    Scarborough, Canada Dentistry at Alton towers Full time

    Overview: We are seeking a highly organized and detail-oriented Dental Receptionist to join our team. As the first point of contact for our dental office, you will play a crucial role in providing excellent customer service and ensuring smooth operations. If you have a strong administrative background and exceptional communication skills, we encourage you to...


  • Scarborough, Canada ITN Food Corporation Full time

    **As an Administrative Assistant at ITN Food for its Scarborough, Ontario location (McCowan and Sheppard Area), you will contribute to our team by**: - Integration of Order Entries, amending if required, generating Invoices through ERP System - Daily Deliveries and Driver Scheduling - Scheduling and Dispatching of orders via Carriers - Coordinating orders...

  • Relief Pharmacist

    2 days ago


    Scarborough Village, Ontario, Canada Walmart Canada Full time

    Position Summary...The Relief Pharmacist assists the Pharmacy Manager and the Staff Pharmacist in all aspects of Pharmacy Operations.What you'll do...Ensure excellent patient experience, locate merchandise on the sales floor.Establish and develop a strong working relationship with Professional Services District Managers and other stakeholders.Accept...


  • Scarborough, Canada UWIN Pro Inc. Full time

    Canadian College for Higher Studies is a well-established Ontario Career College and a Designated Learning Institution that specializes in recruiting and training international, Better Jobs Ontario / ODSP / Ontario Works & corporate customers. Our programs have helped many of our successful graduates achieve rewarding and lucrative careers. We provide...


  • Scarborough, Canada Bella Flooring Plus Full time

    We are looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. **Responsibilities** - Greet and welcome guests - answer, screen and forward incoming calls - Perform other clerical receptionist duties such as filing,photocopying,transcribing and faxing - Update calendars and schedule...


  • Scarborough, Canada Dentistry at Alton Towers Full time

    **Full-Time Dental Receptionist** We are seeking a highly organized and detail-oriented Dental Receptionist to join our team. As the first point of contact for our dental office, you will play a crucial role in providing excellent customer service and ensuring smooth operations. If you have a strong administrative background and exceptional communication...


  • Scarborough, Canada Ina Grafton Full time

    **Are you an individual that has a passion for making a difference?** **MISSION STATEMENT- **_Everyone we serve will experience life to the fullest with the highest quality of service and compassionate care._ **VISION- **_A premier and innovative home that promotes a high quality person centered environment throughout the continuum of care._ **VALUES-...