Legal Assistant

3 weeks ago

Kamloops, Canada Zak & Decker Law Full time

Under the direction of the principal lawyer(s) and/or paralegals, the Legal Administrative Assistant is responsible for carrying out the administrative tasks required in the processing of clients’ legal matters.

**Duties and responsibilities**

1) Communicating with lawyers and other Firm staff, clients, witnesses, legal professionals, etc.
- collecting and providing information
- receiving directions from the principal lawyer(s) or paralegals
- regularly reviewing files with the principal lawyer(s)
- reviewing and responding to incoming mail

2) Tracking deadlines
- calculating limitation dates
- managing a BF (Bring Forward) system
- advising the principal lawyer(s) and paralegals of pending deadlines
- ensuring that submissions are made by deadlines

3) Scheduling appointments, conferences, discoveries, examinations, hearings, mediations, trials, IMEs (independent medical examinations), etc.
- contacting clients, opposing counsel, court reporters, experts, courts, etc.
- updating the principal lawyer(s)’ calendars, BF system and trial schedule
- arranging travel for the principal lawyer(s), clients and witnesses

4) Preparing and submitting correspondence, forms and legal documents
- transcribing dictation from the principal lawyer(s) and paralegals
- creating documents from Firm precedents
- drafting various pleadings such as affidavits and orders
- making copies and submitting to agents, courts, opposing counsel, etc.

5) Organizing files and binders
- copying
- filing
- compiling and indexing

6) Conducting searches
- requesting records and ordering documents
- using on-line services such as BC Online, etc.

**Qualifications**

**Education**:

- Grade 12 diploma
- Legal Administrative Assistant certification or equivalent experience preferred but not required

Technical Skills:

- Experienced with office equipment including computers, telephones, printers, copiers and fax machines
- Experienced with Microsoft Office
- Fast and accurate keyboarding and transcribing
- Excellent grammar, spelling and punctuation
- Knowledgeable on the rules of civil procedures and court documents and ICBC requirements would be an asset

Personal characteristics:

- Professional demeanor
- Client focused
- Personable
- Communicates clearly, both verbal and written
- Confident and efficient
- Organized and can manage priorities
- Detail Oriented

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Kamloops, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- legal assistant: 1 year (preferred)

Work Location: In person

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