Administrative Assistant

2 weeks ago

Vancouver, Canada Port of Vancouver Full time

**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER**

**Career opportunity: Administrative Assistant, Environment and External Affairs
Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the _Canada Marine Act _, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver.

We are passionate about the work we do and what it contributes to our local communities, the region, and our country. This is reflected in our values of collaboration, continuous improvement, accountability, and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. The Vancouver Fraser Port Authority provides a fantastic corporate culture that involves many “best of both worlds” factors. On the one hand, the port authority is a mature organization with job stability, good work/life balance, a very competitive earned time off program and a flexible remote work program. On the other hand, the port authority is growing and there is plenty of opportunity to take on interesting challenges and work on innovative projects.

**The Administrative Assistant - Environment and External Affairs division provides administrative support for various departments in the division, to achieve the departmental and organizational objectives. As required, this position performs other related duties.
**This role will**:

- **Provide exceptional customer service to internal and external stakeholders**:

- **Track and enter departmental payroll**:

- **Prepare expense account claims, code invoices for payment, track financial expenditures, and assist with the preparation of annual and monthly department operating budgets, variance reports and year-end accruals**:

- **Facilitate approvals for budget submissions**:

- **Organize and coordinate meetings and events logistics**:

- **Prepare basic correspondence, format presentations, and manage spreadsheets, as required**:

- **Register employees for conferences/courses and make travel arrangements**:

- **Maintain department filing and tracking systems**:

- **Coordinate leave coverage, prepare training and reference materials and cross-train to ensure administrative coverage within the division
**TERMS & HOURS**

**The Port Authority offers a competitive compensation and benefits package including an Earned Time Off program. This position works 37.5 hours per week.
**_The health and safety of our employees is a priority and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID-19 and that is why port authority employees are required to be fully vaccinated against COVID-19. Providing proof of vaccination against COVID-19 is a condition of employment. _**
- **

**This work is Canadian based employment and expected to be performed from our Vancouver office location.**

**Please note this posting will remain open until filled.
**_At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. _

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