Administrative Assistant

2 weeks ago

Vancouver, Canada British Columbia Securities Commission Full time

**Company Overview**:
Centrally located in downtown Vancouver, the British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public - enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive.

Through smart rules, diligent oversight, strong enforcement and reliable guidance, we act as guardians of the province’s investment marketplace, striving to make BC a place where people can invest with confidence and companies can flourish. We are an independent agency accountable to the provincial legislature and the public through the Minister of Finance.

**Administrative Assistant**

***Investigations, Enforcement**

**Overview**

Are you an experienced Administrative Assistant looking for a new challenge? Would you like to join a passionate team responsible for protecting the public from investment schemes? As the Administrative Assistant, you would be r eporting to the Deputy Director, Enforcement and would be responsible for a portfolio of specific administrative tasks supporting the Investigations Branch. Some of your main responsibilities include:

- Editing and formatting correspondence, memos, charts, orders, and presentations
- Assisting with the receipt, tracking, handling, redaction and storage of evidence
- Populating electronic databases
- Entering bank and brokerage information into spreadsheets, reports and affidavits
- Organizing interviews, including booking court reporters and translators
- Preparing exhibits for interviews
- Making travel arrangements for witnesses and investigators
- Updating stats and reports
- Processing travel and other expense claims
- Ordering office supplies and monitoring the budget
- Booking meetings, drafting agendas and taking minutes
- Arranging training and conferences
- Providing backup for the other Investigations assistant who manages the deputy director’s schedule, as well as the other Enforcement assistants
- Paticipating and assisting with the implementation of various Commission initiatives.

**Qualifications**
- Secondary School graduation with the completion of an Executive Assistant program, and a minimum of four year's administrative assistant experience, or an equivalent combination of education and experience
- Working knowledge of MS Office including Outlook, Microsoft Word and Excel
- 50 WPM typing ability
- Excellent knowledge of proper form business letters and business English
- Ability to work with a large volume workload and produce high quality and accurate documents
- Ability to work under occasional stress and maintain a positive attitude
- Strong oral and written communication skills
- Good judgment and initiative.

What we offer:

- Extensive benefit package including a defined benefit pension plan, medical and dental coverage, Wellness and Health Spending Account benefits, and four weeks of annual vacation
- Hybrid work model
- Beautiful downtown office
- Work life balance
- Professional development opportunities
- A professional, collaborative team to work with

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