Executive Assistant

2 months ago


Toronto, Canada Insurance Bureau of Canada Full time

**About Us**:
Insurance Bureau of Canada (IBC) is the national industry association representing the vast majority of Canada's home, car and business insurance companies. We rely on the collective expertise of our members and leadership team to create policy positions, advocate for a competitive and sustainable market and influence meaningful change in the insurance industry. As advocates for the insurance industry and the people who depend upon it, we seek to understand the challenges facing Canadians, the industry and governments so we can proactively prepare for the future.

**Duties & Responsibilities**:

- Reporting to the Manager, Executive Assistant Corporate Services, the incumbent will support the IBC’s Legal department and might support other departments as required
- his support includes but is not limited to:

- Manage/maintain the schedule of the Vice-President, Legal ensuring it is up to date, ensuring sufficient time in between meetings for prep/travel if necessary
- Document management (ensuring that the executive is prepared for meetings by gathering materials required)
- Preparing presentations/reports as required
- Planning/scheduling various Committee meetings including preparation of materials
- Ensure that correspondence being sent external/internal follows IBC standard branding/templates
- Process invoices for Legal department
- Maintain a high degree of discretion and confidentiality
- Must be confident in ability to take lead and make decisions within scope
- Strong ability to plan/prioritize work, anticipate and adapt to different needs
- Adhere to IBC policies and procedures
- Maintain a professional and courteous relationship with all levels of external/internal stakeholders

**Qualifications**:

- Minimum 5 years as an Executive Assistant to a senior officer preferably in a Legal Department
- Diploma in Business Administration or Legal Assistant highly preferred
- Experience with preparing agendas, taking minutes, making arrangements for committee, board and other meetings
- Excellent oral and written communication skills in English; French is an asset
- High level of tact and diplomacy in dealing with confidential issues and high-level executives
- Excellent time management skills
- Effective problem-solving, critical thinking, networking and interpersonal skills
- Ability to multi-task under pressure and without supervision

**Why Join IBC?**:

- Competitive salary and a benefits package including an employer pension-matching program
- Hybrid work environment
- Variety of job tasks to help accelerate your professional skills development
- Working with a top-tier team, full of all-stars and industry leaders
- Strong and supportive leadership with a focus on your development and growth

IBC is proud to be an equal opportunity employer. Alongside a commitment to excellence, IBC is also committed to building a diverse working environment with hiring practices that encourage diversity in all its forms, including race, gender, sexual orientation, religion and ethnicity, among others.
- Job Type
- Full-Time
- Location
- Hybrid / 777 Bay Street, Toronto, ON
- Posting Date
- Oct 11, 2024
- Please send résumé to

**Human Resources Department**
**Contact**:Medina Kadija


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