Administrative Assistant, Labour Relations

2 months ago


Victoria, Canada BC Ferries Full time

**ADMINISTRATIVE ASSISTANT, LABOUR RELATIONS & PEOPLE EXPERIENCE**
Victoria

**The Role**

We are searching for a detail-oriented administrative professional with superior organizational skills to join our team. As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative support to the Labour Relations & People Experience leadership.

In this role you manage calendars, schedule meetings, prepare and distribute meeting minutes, coordinate travel arrangements, manage records and documents, prepare presentations, document preparation, budget preparation and monthly variance reporting.

**The Opportunity**

Reporting directly to and partnering with the Executive Director, Labour Relations and Executive Director, People Experience, you add value by key areas of oversight such as:

- Supporting the Executive Directors in all aspects of the efficient operation of the Labour Relations and People Experience teams as directed by leadership
- Establishing and managing administrative procedures and guidelines to ensure effective coordination and timeliness of responsibilities
- Screening and prioritizing incoming demands (calendar management), reviewing mail, preparing reports, scheduling meetings, organizing calendars and coordinating travel arrangements for the Executive Directors
- Developing and maintaining effective record keeping, filing systems and required documentation to assist with mandates
- Ensuring a high degree of confidentiality, discretion and professionalism is maintained in the department consistent with BCF standards and values
- Performing comprehensive office management and administrative support services as required, including tracking and processing of any expenses, purchase orders or financial contracts
- Handling general People & Safety inquiries
- Providing support to maintain strong document management control within the Sharepoint filing system
- Providing support on Travel Pass administration, including coordinating incidents of misuse
- Mail management, including tracking registered mail, distribution and maintaining the fax machine
- Supporting project work and events for other People & Safety teams as needed

**What you bring to the team**

**Join us**

**Additional information**
- "We connect communities and customers to people and places important in their lives”_
- We appreciate the interest of all applicants; however only those selected for an interview will be contacted._

Pay: $48,000.00-$60,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Paid time off
- Vision care

Work Location: In person



  • Victoria, Canada BC Ferries Full time

    **ADMINISTRATIVE ASSISTANT, LABOUR RELATIONS & PEOPLE EXPERIENCE** Victoria **The Role** Reporting to the Executive Director, Labour Relations, while also supporting the Executive Director, People Experience, the Administrative Assistant provides a wide range of administrative support services to the Labour Relations & People Experience leadership. In this...


  • Victoria, Canada School District #62 (Sooke) Full time

    **Position Title**: Employee & Labour Relations Consultant **Supervisor**: Manager, Employee & Labour Relations **Department**: Human Resources Position Summary The Employee and Labour Relations Consultant provides a variety of labour and employment related services to management in a largely unionized environment. The position supports all labour...


  • Victoria, Canada School District #62 (Sooke) Full time

    Position Title:Employee & Labour Relations ConsultantSupervisor:Manager, Employee & Labour RelationsDepartment:Human ResourcesPosition SummaryThe Employee and Labour Relations Consultant provides a variety of labour and employment relatedservices to management in a largely unionized environment. The position supports all labour relationsfunctions including...


  • Victoria, Canada School District #62 (Sooke) Full time $86,541 - $108,176

    Position Title: Employee & Labour Relations Consultant Supervisor: Manager, Employee & Labour Relations Department: Human Resources Position Summary The Employee and Labour Relations Consultant provides a variety of labour and employment related services to management in a largely unionized environment. The position supports all labour relations ...


  • Victoria, Canada School District No 62 (Sooke) Full time

    **School District No 62 (Sooke)**: **Employee & Labour Relations Consultant**: - Adjacent to Victoria on southern Vancouver Island, Sooke School District is the fastest growing school district on Vancouver Island and one of the fastest growing districts in British Columbia. With a commitment to transformational growth and operational excellence, our vibrant...


  • Victoria, Canada Aboriginal Coalition to End Homelessness Society Full time

    The Aboriginal Coalition to End Homelessness Society (ACEH) exists to lovingly provide culturally supportive, affordable housing and services that end Aboriginal homelessness on Vancouver Island. With an island-wide mandate, the ACEH’s work is guided by Indigenous leaders from across the three island Tribal Groups - Kwakwaka’wakw, NuuChahNulth, Coast...


  • Victoria, British Columbia, Canada BC Ferries Full time

    Company OverviewBC Ferries is a leading transportation company that connects communities and customers to people and places important in their lives.About the RoleWe are seeking an experienced Administrative Assistant to join our Labour Relations and People Experience team. In this role, you will provide high-level administrative support to our leadership...


  • Victoria, British Columbia, B8P, Capital, Canada School District #62 Full time

    Position Title: Employee & Labour Relations Consultant Supervisor: Manager, Employee & Labour Relations Department: Human Resources Position Summary The Employee and Labour Relations Consultant provides a variety of labour and employment related services to management in a largely unionized environment. The position supports all labour relations functions...


  • Victoria, Canada Professional Employees Association Full time

    You are a Labour Relations Officer with a proven track record of effectiveness in providing a wide range of union member services, including: - member coaching, advocacy and grievance handling - collective bargaining - appearances before third party adjudicators - member engagement and mobilization You have excellent communication, research and analytical...


  • Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...


  • Victoria, British Columbia, Canada Lester B. Pearson College of the Pacific and United World Colleges (Canada) Full time

    Job DescriptionAt Lester B. Pearson College of the Pacific and United World Colleges (Canada), we are seeking a highly skilled Human Resources Manager to join our team. This is a permanent, full-time position that requires a strong understanding of labour relations and human resources practices.Key ResponsibilitiesDevelop and implement effective human...


  • Victoria, British Columbia, Canada BC Ferries Full time

    Job OverviewWe are seeking an experienced Senior Labour Relations Coordinator to join our dynamic team at BC Ferries.

  • Labourer

    6 months ago


    Victoria, Canada On Grade Earthworks (2022) Ltd. Full time

    **Labourer - Victoria, BC** Do you want to work every day with a team of people who want you to succeed? On Grade wants to hear from you! **Job Duties and Responsibilities** - Performing a range of general construction related tasks as assigned; - Assisting in labour activities, providing guidance to general labour and ensuring quality control; - Assisting...


  • Victoria, Canada VANCOUVER ISLAND PUBLIC RELATIONS LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Assign, co-ordinate and review projects and programs - Plan, develop and implement recruitment strategies - Schedule and confirm appointments - Answer telephone and relay telephone calls and...

  • Exec Admin

    1 month ago


    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 11/22/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public...


  • Victoria, Canada Broadmead Care Society Full time

    Location: Beckley Farm Lodge - Victoria Do you want to be part of an amazing team? We hire fantastic people, and we are looking for more caring individuals like you to make every moment matter for our residents and clients. Take that passion for what you do every day and provide care that helps people enjoy life to the fullest. **SUMMARY**: The...


  • Victoria, Canada Camosun College Full time

    **A) JOB SUMMARY** Reporting to the Vice President, Administration and CFO the Executive Assistant (EA), Administration provides advanced level support to the Vice President, as well as the Manager, Administration Services and Privacy Officer. The position also provides specialized services and knowledge in enterprise risk management, insurance, contract...


  • Victoria, Canada Amica Senior Lifestyles Full time

    Job Description: **_ COMMUNITY RELATIONS ASSISTANT_** **_ Amica Douglas House_** **_ Regular Full Time_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and...


  • Victoria, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ COMMUNITY RELATIONS ASSISTANT_** **_ Amica Somerset House_** **_ Full Time_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and...


  • Victoria, Canada 50th Parallel Public Relations Full time

    **Job Title: Executive Assistance to the Founder** 50th Parallel Public Relations Inc. (50th Parallel) is looking for an energetic, organized and innovative Executive Assistant to join its team in Victoria. **Position Objective**:This is an integral role for a solution-orientated and innovative individual who thrives on client and team successes. Reporting...