Assistant Manager, Drawings and Records

1 week ago

Metro Vancouver Regional District, Canada Coast Mountain Bus Company Ltd Full time

**Marketing Statement**:
As the largest operating company in the integrated TransLink enterprise, Coast Mountain Bus Company (CMBC) operates a fleet of clean-fuel conventional and community shuttle buses, zero-emission trolley buses, and passenger ferry SeaBuses in Metro Vancouver, the largest single transit service area in Canada.

At CMBC, one of BC’s Top Employers, we're committed to providing an innovative, healthy, and engaging workforce. This is reflected in our workforce of over 5,500 employees performing over 400 unique jobs, who are committed and empowered to deliver service that attracts nearly 1.1 million passengers daily and connects people, businesses, and communities in the Metro Vancouver region.

We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as a point of pride.

**Responsibilities**:
PRIMARY PURPOSE

KEY ACCOUNTABILITIES

Supports in the development of policies, procedures, processes, and standards for creating and managing CMBC Asset Management documents and records throughout their life cycle in alignment with TransLink document control requirements.

Supports in the development of procedures relating to document and records security, protection, off-site storage, back-up, and reporting of information breaches or unauthorized access.

Oversees the administration of CMBC Asset Management documentation within the appropriate physical and/or electronic repositories or databases.

Manages document and records submittal, transmittal, retention, and destruction processes for CMBC Asset Management. Approves the destruction of records according to the TransLink Records Classification System and Retention Schedule and in conjunction with TransLink Records Management.

Provides advice on regulatory issues related to records management, including impact of provincial legislation such as the Freedom of Information and Protection of Privacy Act, and other applicable legislation.

Manages reporting staff, including selection, development, coaching, managing performance, and all other people management practices. Plans, prioritizes, schedules, monitors, and inspects the work performed by reporting staff to ensure systems standards are maintained, and service requirements are met.

Participates in the development of Asset Management departmental budgets, monitors expenses, identifies and corrects variances, and verifies and approves expenditures for payment within spending authority.

Works with internal business areas, such as Asset Management and Infrastructure Maintenance, to assess and define documentation needs based on their business requirements and document control policies, to develop and maintain appropriate documentation, and schedule and conduct regular document review sessions to determine the adequacy of existing documents. Ensures alignment with the divisional strategy and departmental objectives.

Liaises with TransLink in representing CMBC regarding information and best practices for document and records management.

Manages and participates in special projects, such as the Enterprise Resource Planning (ERP) project, as assigned by the Senior Manager. Participates on selected committees, provides input related to document and records needs, and implements results within the CMBC Asset Management department to ensure alignment with the enterprise objectives. Determines project requirements, potential issues, and appropriate solutions, and prepares cost and resource (staff) estimates, as required.

Manages relationships with Unions. Attends Union/Management meetings, as required.

**Qualifications**:
EDUCATION AND EXPERIENCE:
The competencies for this position would be acquired through completion of a university degree or a degree/diploma in business administration or a related discipline, plus six (6) years of relevant experience in progressively responsible positions in previous document control and record management experience, preferably in an engineering or technical environment.

Courses in supervisory skills and labour relations, supervisory experience with a multi-disciplined team in a unionized environment, and the ability to administer policies, procedures and union agreements would be an asset.

OTHER REQUIREMENTS:
Advanced analytical and problem-solving skills to develop strategies, systems, and solutions for complex issues.

Solid understanding of federal and provincial laws concerning archives, copyright, access to information and protection of personal information.

Solid understanding of information management principles and familiarity with information systems and archives.

Solid understanding of technical drawing and records database systems, such as AutoCAD, Geographical Information Systems (GIS) and/or Enterprise Asset Management (EAM) systems.

Solid teamwork and interpersonal skills including negotiations and conflict resolutio

  • Manager, Document and Records Management

    3 weeks ago

    Metro Vancouver Regional District, Canada BC Rapid Transit Co. Ltd Full time

    **Marketing Statement**: Join a company that has been a part of moving Metro Vancouver for over 35 years. British Columbia Rapid Transit Company Ltd. (BCRTC) maintains and operates the Expo and Millennium SkyTrain Lines from our central facilities in south Burnaby. Our services connect downtown Vancouver to the cities of Burnaby, New Westminster, Coquitlam,...

  • Assistant Manager

    4 weeks ago

    Metro Vancouver Regional District, Canada Ever New Melbourne Full time

    Ever New is one of Canada’s newest international fashion clothing and accessories brands to hit the market. We are a rapidly growing brand that is proud to be founded in Melbourne, Australia. The Ever New brand celebrates the feminine beauty of women, with a signature style flowing through every creative element. Each monthly collection celebrates this...

  • Records and Information Management Analyst

    2 weeks ago

    Metro Vancouver Regional District, Canada TransLink Security Mgmt Ltd Full time

    **Marketing Statement**: Metro Vancouver Transit Police ("Transit Police") is the leader in regional public transit policing, operating across 22 communities. It provides policing services to all modes of transit: Bus, SeaBus, SkyTrain, and West Coast Express. In partnership with cross-regional partners, Transit Police prevents crime and provides coordinated...

  • Project Manager Assistant

    2 weeks ago

    Metro Vancouver Regional District, Canada CENTURION CONTRACTING Full time

    Centurion Contracting; a branch of the Advantage One Group in conjunction with NovaWest Electrical, C&C Electrical Mechanical, and Royal City Fire, is a dynamic, established organization urgently seeking a responsible and motivated Project Manager Assistant who shows potential for growth within our company. **Roles/Responsibilities**: - Assist project...

  • Records Assistant

    3 weeks ago

    Vancouver, Canada B.C. College of Nurses and Midwives Full time

    **Status**: Regular, Full-Time **Number of Positions**: 1 **Work Location**:Hybrid, Vancouver B.C. (a combination of in-office in Vancouver and remote work) **Who we are** The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse...

  • Project Manager

    1 day ago

    Metro Vancouver Regional District, Canada Companion Construction Full time

    Companion Construction is a growing commercial construction management, general contracting, and project management firm. We specialize in commercial new construction, mass timber buildings, and tenant improvements. **Duties to include**: - Liaising with owners and design representatives to establish accurate scope of work - Producing scope documents for...

  • Medical Lab Assistant

    2 weeks ago

    Metro Vancouver Regional District, Canada Harrison Healthcare Full time

    *Requirements:** Medical Laboratory Assistant credential from an accredited institution.* A minimum of one year of clinical experience.* Proficiency in blood draws, ECGs, and adherence to lab protocols and requisitions.*Why work at Harrison?** Competitive compensation package.* Comprehensive health and dental benefits package.* RRSP contribution with...

  • Medical Lab Assistant

    2 weeks ago

    Metro Vancouver Regional District, Canada Harrison Healthcare Full time

    *Requirements:** Medical Laboratory Assistant credential from an accredited institution.* A minimum of one year of clinical experience.* Proficiency in blood draws, ECGs, and adherence to lab protocols and requisitions.*Why work at Harrison?** Competitive compensation package.* Comprehensive health and dental benefits package.* RRSP contribution with...

  • Medical Lab Assistant

    4 days ago

    Metro Vancouver Regional District, Canada Harrison Healthcare Full time

    *Requirements:** Medical Laboratory Assistant credential from an accredited institution.* A minimum of one year of clinical experience.* Proficiency in blood draws, ECGs, and adherence to lab protocols and requisitions.*Why work at Harrison?** Competitive compensation package.* Comprehensive health and dental benefits package.* RRSP contribution with...

  • Records Management Assistant

    1 week ago

    Vancouver, Canada Musqueam Indian Band Full time

    About Musqueam **Position Summary**: Reporting to the Records Manager, the Records Management Assistant is responsible for supporting Administration’s records management program. Records management is a foundational aspect of governance: MIB records are vital to informed decision-making, instruments of accountability and transparency to the community we...

  • Employee Records Administrator

    2 weeks ago

    Metro Vancouver Regional District, Canada TransLink Full time

    **Marketing Statement**: A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and...

  • Medical Lab Assistant

    2 weeks ago

    Metro Vancouver Regional District, Canada Harrison Healthcare Full time

    *Requirements:** Medical Laboratory Assistant credential from an accredited institution.* A minimum of one year of clinical experience.* Proficiency in blood draws, ECGs, and adherence to lab protocols and requisitions.*Why work at Harrison?** Competitive compensation package.* Comprehensive health and dental benefits package.* RRSP contribution with...

  • Project Manager, Design

    2 weeks ago

    Metro Vancouver Regional District, Canada Amica Senior Lifestyles Full time

    Job Description: **About Us** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. We are committed to...

  • CAD Operations Manager

    7 days ago

    Metro Vancouver Regional District, Canada Facade People Full time

    About Facade People:We are a leading Western Canadian Glazing firm, dedicated to delivering exceptional results on complex projects across the province. Our services include material takeoff, bill of material generation, and fabrication drawings, ensuring seamless project execution.Key Responsibilities:Develop and implement processes for material takeoff,...

  • Civil Project Coordinator

    3 weeks ago

    Metro Vancouver Regional District, Canada Fontaine Site Services Full time

    Fontaine Site Services is looking for an experienced Project Coordinator to join our team. We pride ourselves in offering the best earth and civil works services to our clients, while maintaining a safe and friendly work environment to our employees. The Project Coordinator is responsible for assisting in the planning, supervision and execution of...

  • Civil Project Coordinator

    3 weeks ago

    Metro Vancouver Regional District, Canada Fontaine Site Services Full time

    Fontaine Site Services is looking for an experienced Project Coordinator to join our team. We pride ourselves in offering the best earth and civil works services to our clients, while maintaining a safe and friendly work environment to our employees. The Project Coordinator is responsible for assisting in the planning, supervision and execution of...

  • Technical Support Clerk

    3 weeks ago

    Metro Vancouver Regional District, Canada BC Rapid Transit Co. Ltd Full time

    **Marketing Statement**: Join a company that has been a part of moving Metro Vancouver for over 35 years. British Columbia Rapid Transit Company Ltd. (BCRTC) maintains and operates the Expo and Millennium SkyTrain Lines from our central facilities in south Burnaby. Our services connect downtown Vancouver to the cities of Burnaby, New Westminster, Coquitlam,...

  • Part Time Assistant

    2 weeks ago

    Metro Vancouver Regional District, Canada Remax All Points - Team Wayne and Brittany Dick Full time

    '''Duties''' - Assist with administrative tasks such as answering phone calls, scheduling appointments, and managing calendars - Perform data entry and maintain accurate records - Provide excellent customer service by responding to inquiries and resolving issues in a timely manner - Handle clerical duties including filing, scanning, and photocopying...

  • Asset Data Associate

    4 weeks ago

    Metro Vancouver Regional District, Canada British Columbia Rapid Transit Company Full time

    **Marketing Statement**: British Columbia Rapid Transit Company Ltd. (BCRTC) maintains and operates two of Metro Vancouver’s three SkyTrain lines. SkyTrain is the first and one of the longest, fully-automated, driverless, rapid transit systems in the world. It boasts an average on-time service performance rating of 95 per cent and moves on average 250,000...

  • Asset Data Associate

    3 weeks ago

    Metro Vancouver Regional District, Canada British Columbia Rapid Transit Company Full time

    **Marketing Statement**: British Columbia Rapid Transit Company Ltd. (BCRTC) maintains and operates two of Metro Vancouver’s three SkyTrain lines. SkyTrain is the first and one of the longest, fully-automated, driverless, rapid transit systems in the world. It boasts an average on-time service performance rating of 95 per cent and moves on average 250,000...