Event Manager
1 month ago
The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
**Position Title**: Event Manager (AMS Events Block Party)
**Reports to**: Senior Manager, Marketing & Communications
**Supervises**: AMS Events Associates and Volunteers
**Employee Status**: Temporary, Part-time, Hourly
**Start & End Date**: December 2024 - April 30, 2025
**Hours**: 15 to 20 hours total in December; 10 to 15 hours/week from January - February; 20 to 35 hours/week in March; 10 to 20 hours/week in April
**Compensation**: $30.00 per hour
**Responsibilities**:
**Working closely with the AMS Events team, you will**:
- Coordinate with UBC Campus partners to
- secure the required permits
- schedule post-event clean-up
- ensure impacted UBC departments are notified
- Assist in managing the Block Party budget
- Arrange for event fencing, bar services, porta-potties, first aid and security services
- Create an event emergency and safety plan and have it approved by key stakeholders
- Develop and execute a sponsorship plan
- Develop and execute a ticket and promotional strategy
- Develop and execute an accessibility plan
- Assist in hiring and management of event staff and volunteers
- Other duties as required
**Qualifications**:
- 3-5 years’ experience in a similar role
- Proven track-record of successfully organizing large-scale events (+3000 attendees), including logistics, scheduling, and coordination.
- Ability to identify genres and artists that would appeal to a university audience
- Strong financial acumen to manage budgets, control costs, and maximize revenue.
- Expertise in creating and implementing marketing strategies to drive ticket sales.
- Excellent verbal and written communication skills
- Ability to think on your feet and handle unexpected challenges
- Ability to lead and motivate a team to achieve event goals
- Safety and risk management experience
- Ensure all aspects of the event are meticulously planned and executed
- Strong focus on providing an exceptional experience for attendees
- Familiarity with concert technology, including sound, lighting, and stage setup.
- Previous experience organizing music concerts
**To Apply**:
Please submit a resume and cover letter.
**Application deadline**: 11:59pm November 14, 2024.
At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best.
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