Payroll Administrator
1 month ago
**Job Title**:Payroll & HR Coordinator** S**tatus**: 2 Year Contract
**Department**:Administration **Reports to**:Senior HR Leader
**Location**: Head Office **Hours/Week**: 37.5hrs
***:
Reporting to the Senior Human Resources Leader, the Payroll & HR Coordinator is responsible for supporting all functions within the scope of the Human Resources Department. Some of the key responsibilities will include full-cycle recruitment, maintenance and administration of HRIS system, advising employees and managers on routine HR operations and procedures and generating Payroll.
This is a 2-Year contract position.
**KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO)**:
**Payroll Responsibilities**
- Help drive implementation of our new HRIS (ADPWFN), provide day-to-day support, change management and employee education.
- Assist with testing across various WFN modules and providing guidance to our team.
- Ensure our systems and processes are documented through regular updates and audits, throughout the lifecycle of the system.
- Complete employee changes in a timely manner; update digital employment records in employee databases.
- Leverage ADPWFN to provide data for the organization when required.
- Responsible for maintaining all Payroll and HR records.
- Ensure all timesheets are entered and approved prior to processing payroll.
- Audit and verify all payroll entries (benefits, RRSP’s etc)
- Administer payroll corrections.
**HR Responsibilities**
- Manage and track requisition to hire forms, validating that the position is within the budgeted FTE for each department.
- Perform full-cycle recruitment, including preparing and posting jobs, managing the pre-screening process and conduct reference checks.
- Respond to employee relations issues and manage the HR inbox to ensure timely response to our team members.
- Provide input and support towards the development and implementation of new or revised HR initiatives, programs, and procedures/processes.
- Review new hire and employee change documentation and update employee files and payroll software.
- Adhere to all applicable federal and provincial regulations and company policies.
- Other duties, relevant to the position, shall be assigned as required.
**Qualifications and Skills**
- Post-secondary diploma, degree, or certificate in HR Management or Payroll or an equivalent combination of education, training, and work experience.
- Minimum 3 years’ experience working in a similar role providing comprehensive HR or Payroll support.
- Experience in a seniors’ care industry is an asset but not required.
- Experience with ADPWFN will be considered an asset.
- Good understanding and knowledge of current and progressive HR principles, best practices, and all HR-related legislations, standards, and regulations.
- Strong written and verbal communication skills with ability to influence and negotiate/collaborate with all key stakeholders.
- Strong organizational and time-management skills, with ability to prioritize and be flexible/adaptable to manage changing priorities on short notice.
- Keen attention to detail and accuracy.
- Customer service orientated with proven ability to foster connections by putting people first and building trust.
***WORKING CONDITIONS**:
This industry requires empathy for and an understanding of the needs of seniors and requires **a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check.** This position is a fast-paced, challenging, working environment. The ability to deal with competing priorities and using one’s professional discernment to understand where the focus needs to be when being pulled in several directions.
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