Medical Administrative Coordinator

3 weeks ago

Ajax, Canada HEADACHE, MIGRAINE & CONCUSSION CENTRE Full time

**About us**

Headache, Migraine and Concussion Centre is a medical clinic specializing in chronic pain treatment in Ajax, Ontario.

We are committed to the long-term well-being of our patients and dedication to our clients.

We are looking for a Medical Administrative Coordinator to join our team and share our philosophy and passion for providing excellent care to the best of our ability.

The ideal individual must be very skilled in computers and familiar with EMR. Complete fluency in the English language is a must. The ability to communicate professionally on the phone, in person and writing is essential.

A minimum of 1 year of medical reception experience is required.

Our work environment includes:

- Modern office setting
- Social events
- Growth opportunities
- On-site Parking

We are seeking an exceptional and highly-motivated Administrative Coordinator to work in our busy office. This position is responsible for a number of administrative duties, including but not limited to:

- Handle calls from patient/families, referring physicians with, courtesy and efficiency; triage patient calls; creates and updates charts, keeping accurate records of all chart activity when requested.
- Receive patients and welcome them into the clinic
- Liaises with patients/families, physicians and various groups to arrange and confirm clinical and diagnostic appointments, completing appropriate forms/requisitions; books appointments, triages referrals, and handles all arrangements arising from clinical and patient activities.
- Preparation and running of a clinic which includes: pre-billing, preparing charts, entering patient info into an EMR or database, ensuring patients have valid OHIP coverage or 3rd party billing (confirming this upon their arrival), receiving patients in a clinic, accepting payment for non-OHIP covered procedures, and post-clinic, collecting bills to be received
- Assist physicians in the smooth running of the clinic by performing medical duties including height and weight checks, blood sugar checks, blood pressure and heart rate, as well as ensuring the correct paperwork has been prepared.
- Thorough understanding of EMR (where applicable), ensuring quality data input
- Assist physicians and patients/families in filling out forms for insurance, medical forms, Ministry of Health, travel, etc.
- Assist in coverage of various shifts/hours during vacations, illness, workload and training of new staff members, if necessary.
- Encourages atmosphere of knowledgeable, friendly and helpful concern for patients; interacts appropriately with co-workers and other employees to establish good working relations.
- Other duties as assigned

**Job Types**: Full-time, Permanent

**Salary**: $34,556.59-$44,506.00 per year

**Benefits**:

- Company events
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Weekend availability

Supplemental pay types:

- Bonus pay

Work Location: One location

Expected start date: 2024-05-01

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