Admin Assistant

6 months ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
We are looking for an Administrative Assistant to join our team As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Assistant will provide dedicated operational and administrative support to an interprofessional team. If you're passionate about being a part of a high functioning, fast-paced team, focused on clinical operations, then this role is for you

We are looking for an Administrative Assistant to join our team As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Assistant will provide dedicated operational and administrative support to an interprofessional team. If you're passionate about being a part of a high functioning, fast-paced team, focused on clinical operations, then this role is for you

**Here's What You'll Love**:

- Working in a brand new, modern office space with natural light and many amenities including a wellness centre and personal wellness rooms.
- A focus on employee wellness with our new **Staff Health and Well-being Strategy**. Self-care helps us support others.
- Opportunities for professional development and training through the Staff Continuing Professional Development Fund.
- A hospital that welcomes and focuses on **Equity, Diversity, and Inclusion**..
- The opportunity to make an impact. Regardless of your role or professional interest, you'll be making a difference at SickKids and contributing to our vision of **Healthier Children. A Better World.**

**Here's What You'll Get to Do**:

- Provide administrative support associated with the daily operations for the Department of Diagnostic and Interventional Radiology. This includes but is not limited to supporting the operational leaders and associated programs within the department.
- Organize & coordinate meeting schedules using judgment to reschedule or book appointments according to changing priorities.
- Proactively prepare and distribute agendas and minutes for meetings. Follow-up and/or implement items resulting from minutes.
- Update content on Program/Department websites/SharePoint.
- Plan and assist departmental events, meetings, conferences, and workshops as required; arranging travel, accommodations, itineraries, invitations, room bookings and set-up, audio visual, catering, collaboration with other staff/departments/external contacts, preparation of materials for event and other duties as required.
- Act as a central resource and coordinator of dosimeters for the department including registration, distribution, and communication with the vendor and Occupational Health and Safety on all dosimeter matters.
- Provide administrative support for staff and volunteer recruitments, contract management, benefit, and payroll information.
- Support the onboarding of students and MRT trainees.
- Support the department and teams in Project Horizon and associated activities involved with construction and relocating.
- Liaise with SickKids internal departments on matters as necessary.
- Procure office supplies, equipment and furniture and ensure supplies are accessible to departmental personnel.
- Generate purchase orders and work through procurement processes.
- Assist in the preparation of equipment and product procurement processes, including Request for Proposals (RFPs).
- Perform Timekeeping duties.

**Here's What You'll Need**:

- Post secondary degree/diploma in business or office administration or combination of administrative experience or related field.
- Minimum 2 years of administrative experience in the health care industry strongly preferred.
- Advanced proficiency in common productivity software (Office 365 including Teams, Excel, Word, PowerPoint, Zoom, Adobe, Reference Tools).
- Exceptional interpersonal, oral, and written communication skills.
- Proven ability to prioritize work in an efficient and organized manner.
- Highly developed analytical, evaluative, and problem-solving skills.
- Demonstrated high level of judgment, ta

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