Admin and Operations Assistant

3 months ago

Toronto, Canada Creospark Consulting Services Inc. Full time

**Job Title**:Admin and Operations Assistant

**Location**: Remote (with occasional travel to company offices as needed) 

**Department**: Operations

**Reports To**: Director of People Operations

 

At Creospark, we empower businesses to work their way, whether in a physical office or the cloud. We believe that digital transformation is essential for success. Today, better collaboration, employee engagement, and human communications are crucial. It's about creating a digital hybrid office where clients can work anywhere, safely in the cloud. Business transformation starts with people, organizations, and processes. We enhance employee experiences as businesses transition to digital at their own pace. We're here to help clients understand, adopt, and love their technology. 

As a people-first organization, caring for our clients, partners, and staff is in our DNA. Creospark was founded on the dream of creating a diverse, motivated, and energetic workplace. We work hard, give back, and operate remotely to offer staff the flexibility to balance work and life while delivering exceptional results. We facilitate the adoption of Microsoft technologies for all types of organizations, from non-profits to large enterprises. Whether it's Microsoft 365, the Microsoft Power Platform, Fabric, Azure, Entra ID, Purview, or the Microsoft Defender Suite, we remove the technobabble and make IT easy to understand, adopt, and enjoy. 

**Creospark’s Commitment to Diversity and Inclusion **

At Creospark, we believe that diversity fuels innovation and inclusion drives success. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. We are dedicated to fostering an environment where everyone feels respected, valued, and empowered to bring their full, authentic selves to work. 

If you share our passion for creating a diverse and inclusive workplace, we invite you to join us on our mission to inspire and innovate. Together, we can achieve great things. 

**Admin and Operations Assistant**

As an Admin and Operations Assistant, you will provide comprehensive support to the executive team, managing calendars, coordinating communication, and assisting HR, Accounting and Operations with various tasks. This role is essential for organizing internal and external events while maintaining high levels of discretion and professionalism.
- Your key responsibilities would include: _
- Serve as the primary point of contact for internal and external clients.
- Organize and schedule meetings, providing detailed minutes and ensuring timely follow-up on action items.
- Assist with calendar management for executives, including scheduling, rescheduling appointments, and providing daily briefings.
- Support HR, Accounting, and the Executive team with general administrative tasks, ensuring smooth workflow across departments.
- Organize and coordinate external events, such as company dinners and social gatherings.
- Monitor inboxes to help manage meeting proposals, and action items, and delegate responses to team members as needed.
- Conduct research and prepare reports based on executive needs.
- Assist with travel arrangements and accommodations.
- Maintain a high degree of discretion and confidentiality.
- Assist with weekly timesheet inputs for executives and the completion of company monthly expense reports.
- Provide general administrative support, ensuring effective communication and coordination across teams.
- High School diploma; additional qualification as an administrative assistant or secretary is a plus.
- Outstanding attention to detail, interpersonal skills, organizational skills with the ability to multitask, and strong time management skills.
- Excellent verbal and written communication skills.
- A high degree of professional integrity, sound judgment, discretion, and confidentiality are essential.
- Ability to learn quickly, adapt to new challenges, and handle sensitive information with discretion.
- Requires excellent judgment and tact in handling highly sensitive and confidential information on a routine basis.
- Highly proficient in Excel, Word, PowerPoint, and Outlook.
- Ability to thrive in a collaborative and fast-paced environment with strong prioritization skills.
- Willingness to learn, grow, and develop alongside the team, taking on new responsibilities as needed. 
- What we offer: _
- A remote work environment allowing you the freedom to manage your schedule
- A fast-paced atmosphere with the support of your peers and managers
- Compensation: $35,776 annually, 40 hours per week with flexibility.
- A group of highly experienced and friendly colleagues who are excited to do their job every day
- Growth opportunity
- Opportunity to network and engage with the team in person for a change of scenery
- Wellness activities
- Monthly socials

Pay: $35,776.00 per year

**Benefits**:

- Casual dress
- Company eve

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