Project Manager Assistant
3 days ago
This is an 8:00 to 4:30 in-office administrative position - not to be confused with a Project Manager or Junior Project Manager Position.
**Job Duties**
- Effectively communicate with property owners/managers/tenants, subcontractors and insurance adjusters
- Ensures all project documentation is accurate and uploaded into internal and external claims systems
- Ensure work authorization, completion certificates and all other required documents are obtained from client
- Invoicing is completed accurately in line with client protocols
- Support AR Administrator regarding your Project Manager’s outstanding receivables
- Address questions/concerns throughout the project
- Tracks the progress of all new and ongoing projects and maintain up-to-date notes
- File all project documents appropriately (hard and soft copies)
- Organize, compile and submit support documentation on completion of project
- Submit any required information to the client as directed by the Project Manager
- Assist with reception relief (lunch and breaks) on a rotating schedule with other PMA’s
- Work under time constraints to meet specific timelines
- Ensure attention to detail and keen sense of safeguarding other people’s property and information
- Comply with all **BELFOR** policies and procedures, as well as legislative requirements
- Proactively communicate job site conditions and concerns that may or are affecting completion
- Attend all **BELFOR** sponsored training courses
**Qualifications**
- Post-secondary administration courses / certification an asset
- Prior restoration experience, insurance and/or construction coordination experience an asset
- Manage sensitive information appropriately and maintain confidentiality
- Strong computer skills - our PMA’s work with multiple industry specific programs
- Knowledge of Xactimate and/or XactAnalysis an asset
- Integrity, honesty and responsibility with a desire to contribute to a team
- Highly organized with attention to details
- Comprehensive understanding of customer service, principles and practices
- Ability to work within a team or independently as needed
- Strong written and verbal communication skills
- Proven ability to multi-task in a fast paced environment
- Intermediate computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google Suite
- Criminal Record Check will be provided
***
**Physical Demands**
- Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
- Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
- Access and mobility in tight spaces
- Sustained periods of standing, sitting, walking, bending, and kneeling
**_
BELFOR _**:
- (Canada) Inc. is an inclusive and equal opportunity employer. _
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