Business and Administrative Coordinator

3 months ago

Edmonton, Canada Edmonton and Area Land Trust Full time

**Position**: Business and Administrative Coordinator **Supervisor**: Executive Director

**Direct reports**: None

**Compensation**: $22 to $26/hour

**Are you a proactive, organized and solutions-driven administrative professional who would like to contribute to the meaningful work of a charity that conserves natural areas in the Edmonton region? We are looking for an individual to provide comprehensive and confident business and administrative services to support our management and operations.**

About Us

The Edmonton and Area Land Trust (EALT) is a registered charity that secures and stewards areas of ecological significance in the capital region. We are a small team of six permanent staff with additional seasonal interns throughout the year. We own conservation lands that are open to the public and that we steward with the support of volunteers and contractors. We actively secure new lands for conservation and fund our work through grants, donations, and endowments.

The Job

Reporting to the Executive Director, the Business and Administrative Coordinator serves as an integral member of the team by taking charge of the business and administrative requirements of the organization and office. This position is responsible for day-to-day, month-to-month, and annual business and administrative functions. We seek an individual who is organized, detail-oriented, and brings a service excellence and proactive attitude to our team. Key responsibilities are to:

- Coordinate and maintain EALT’s operational requirements and records (e.g., filings, licenses, insurance, registrations, etc.).
- Coordinate financial records required by the contracted bookkeeper for bi-weekly accounts payable/receivable (e.g., invoices, bills, bank statements, cheques, etc.).
- Maintain complete electronic financial and corporate records throughout the year and coordinate the annual audit for which the Executive Director is responsible.
- Provide administrative services to the Board of Directors and its committees and maintain a detailed awareness and understanding of the Board to provide timely support to the Executive Director (e.g., maintain Board web portal, coordinate Board meeting schedules and invites, prepare meeting agendas, package and catering, problem-solving and general Board communications, etc.).
- Point of contact for the contracted managed IT service provider and for services and projects undertaken by providers.
- Coordinate recruitment, on boarding, orientation, and end of service of employees and board members.
- Coordinate the health and safety program, including scheduled office inspections, incident reporting, and volunteer agreement records management.
- Maintain a detailed awareness and understanding of on-going grants, contracts, and agreements to provide effective and timely business and administrative services to the Executive Director, Conservation Manager and project leads (e.g., grant and contract budgets, invoices and payments, reporting requirements and deadlines, records management, etc.).
- Manage the physical office and office lease, respond to inquiries from the general public, monitor the office phone and voice mail, mailbox, and courier deliveries, and procure field work and office supplies for the staff team.
- The position requires in-person interactions with the general public and some lifting of office equipment and supplies.
- Other duties as required.

You Bring
- Degree, diploma or certificate in business or office administration and/or related or equivalent education and experience.
- 3+ years of related experience; experience in the charitable sector is considered an asset.
- Fluency in English (written and verbal) and excellent communication and interpersonal skills.
- Ability to proactively provide solutions to improve various processes and procedures.
- Excellent organizational skills and records keeping, and a proven ability to work with sensitive and confidential materials.
- Ability to work independently with mínimal supervision and perform tasks accurately with strong attention to detail.
- Take the initiative with a strong commitment to quality work.
- Enjoy working with the Board and supporting the Board members.
- Brings a service excellence and can-do attitude.

The Edmonton and Area Land Trust offers a medical allowance, vacation allowance, RRSP/TFSA matching program, and values work-life balance. This position is based in the EALT office located in west Edmonton.

**Job Types**: Full-time, Part-time

Pay: $45,760.00-$54,080.00 per year

Expected hours: 37.5 per week

**Benefits**:

- Extended health care
- RRSP match

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)

Work Location: In person

  • Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Tiger Immigration and Business Services. As an Administrative Coordinator, you will play a vital role in supporting our team's daily operations and ensuring the smooth delivery of our services.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    5 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Tiger Immigration and Business Services. As an Administrative Coordinator, you will play a vital role in supporting our team's daily operations and ensuring the smooth delivery of our services.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    5 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Tiger Immigration and Business Services. As an Administrative Coordinator, you will play a vital role in supporting our team's daily operations and ensuring the smooth delivery of our services.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Tiger Immigration and Business Services. As an Administrative Coordinator, you will play a vital role in supporting our team's daily operations and ensuring the smooth delivery of our services.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    7 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tiger Immigration and Business Services. As an Administrative Assistant, you will play a vital role in supporting our team's daily operations and ensuring the smooth delivery of our services.Key ResponsibilitiesAdministrative SupportProvide...

  • Administrative Coordinator

    7 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tiger Immigration and Business Services. As an Administrative Assistant, you will play a vital role in supporting our team's daily operations and ensuring the smooth delivery of our services.Key ResponsibilitiesAdministrative SupportProvide...

  • Administrative Coordinator

    2 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tiger Immigration and Business Services.Job SummaryThe successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and daily operations. They will...

  • Administrative Coordinator

    4 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tiger Immigration and Business Services. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative SupportProvide...

  • Administrative Coordinator

    4 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tiger Immigration and Business Services. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative SupportProvide...

  • Business and Administrative Coordinator

    3 months ago

    Edmonton, Canada Edmonton and Area Land Trust (EALT Full time

    Position: Business and Administrative Coordinator Supervisor: Executive Director Direct reports: None Compensation: $22 to $26/hour Are you a proactive, organized and solutions-driven administrative professional who would like to contribute to the meaningful work of a charity that conserves natural areas in the Edmonton region? We are looking for an...

  • Administrative Coordinator

    2 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tiger Immigration and Business Services.Key Responsibilities:Coordinate seminars, conferences, and other eventsManage the flow of information within the teamDirect and control daily operations, including opening and...

  • Administrative Coordinator

    2 days ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tiger Immigration and Business Services.Key Responsibilities:Coordinate seminars, conferences, and other eventsManage the flow of information within the teamDirect and control daily operations, including opening and...

  • Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada JAY KAY BUSINESS SOLUTIONS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JAY KAY BUSINESS SOLUTIONS. As an Administrative Coordinator, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesOffice Administration: Provide...

  • Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada JAY KAY BUSINESS SOLUTIONS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at JAY KAY BUSINESS SOLUTIONS. As an Administrative Coordinator, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesOffice Administration: Provide...

  • Administrative Coordinator

    4 days ago

    Edmonton, Alberta, Canada JAY KAY BUSINESS SOLUTIONS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JAY KAY BUSINESS SOLUTIONS. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our business.Key ResponsibilitiesOffice Management: Determine and establish office procedures and routines to...

  • Administrative Coordinator

    4 days ago

    Edmonton, Alberta, Canada JAY KAY BUSINESS SOLUTIONS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JAY KAY BUSINESS SOLUTIONS. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our business.Key ResponsibilitiesOffice Management: Determine and establish office procedures and routines to...

  • Administrative Coordinator

    2 days ago

    Edmonton, Alberta, Canada Accelerate Business Agility Limited Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Accelerate Business Agility Limited. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support:...

  • Business Services Administrative Support

    4 weeks ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    Administrative Operations Coordinator Job DescriptionEducation: College/CEGEP or equivalent experienceExperience: 1 to less than 7 monthsWork EnvironmentBusiness services sectorKey ResponsibilitiesOrganize and coordinate seminars, conferences, and similar events.Facilitate the flow of information within the team.Oversee and manage daily operations.Handle...

  • Business Support Assistant

    2 weeks ago

    Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Tiger Immigration and Business Services. As an Administrative Coordinator, you will play a critical role in supporting the daily operations of our business.Key ResponsibilitiesAdministrative SupportProvide administrative support to our team,...

  • Administrative Coordinator

    2 days ago

    Edmonton, Alberta, Canada A & K Global Business Corp. Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at A & K Global Business Corp. as a key member of our administrative staff. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...