Administrative Assistant
3 weeks ago
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**Administrative Assistant**
**Temporary Full Time**
***
**COMPETITION NUMBER**:C/E 23-01-121
**HOURS OF WORK**:Full Time (35 hours/week
- In Office)
**START DATE/TERM**:Immediate to January 31, 2024
**REPORTS TO**:Supervisor, Systems and Administration
***:
This position provides administrative support to the Finance, Administration & Information Technology (IT) department.
**RESPONSIBILITIES**:
**Finance and Administration Responsibilities**:
- Provide general administrative support to the department.
- Assist in the preparation of internal, government and funding reports.
- Maintain and provide on-going support for multiple databases
- Maintain policy binders and maintain schedule of policies for review
- Provide support to the front desk position.
- Generation of recurring and special reports
- Schedule meetings and/or appointments as required
- Undertake meeting preparations, agendas and minutes
**Information Technology (IT) Responsibilities**:
- Provide helpdesk support and troubleshooting for in-house systems/database
- Provide Administrative support for IT projects
- Support and maintain technical documents and procedures
**QUALIFICATIONS**:
- College Certificate/Diploma in business, office administration or Computer Technology
- 2 years related experience in an Administrative capacity or IT Support services
- Proficiency in MS Office (Word, PowerPoint, Excel, Outlook)
- Excellent oral and written communication skills
- Ability to handle confidential information appropriately
- Effective organizational skills and the ability to coordinate meetings and events
- High degree of initiative and problem solving
- Detail oriented and accurate record keeping
- Highly organized with the ability to multitask and prioritize effectively
- Able to work independently and within a team environment
- Acceptable Vulnerable Sector Police Reference Check
**SALARY**: Administrative Assistant Salary Scale ($47,137 - $55,786) with Competitive Benefits Package (health & dental) and paid time off entitlements (starting at 20 vacation days & 3 float days)**:
**THIS POSITION IS **_NOT_** WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.****:
**INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT**:
August 28, 2023 - August 31, 2023
**DATE POSTED**: August 28, 2023
Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.
Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the Agency regarding a career opportunity, please advise if you require accommodation.
We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.
This document is available in alternate formats upon request.
Macaulay Centres for Children is committed to service and employment equity.
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