Course Scheduling and Timetabling Coordinator

3 months ago

Edmonton, Canada University of Alberta Full time

**Department** College of Health Sciences - Office of Education

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** October 4, 2024

**Closing date** October 13, 2024

**Position Type** Full Time - Operating Funded

**Description**:
**This position is a part of the Non-Academic Staff Association (NASA).**

This position has an end date of December 31, 2025, and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location - **This role is hybrid with a mix of remote and in-person.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the College of Health Sciences**

The College of Health Sciences brings together the combined strength of all our health sciences faculties and schools, enabling a new level of interdisciplinary health science research and teaching that advances the full spectrum of human health and wellness in individuals and communities around the world. It represents more than 770 faculty members and more than 7,200 undergraduate and graduate students.

**Position**

Reporting to the Director, Office of Education, the Course Scheduling and Timetabling Coordinator (CSTC) provides dedicated support to academic units in the College, working collaboratively with academic and administrative leaders to construct an academic timetable that best meets the needs of students (undergraduate and graduate), instructors and academic programs. They ensure that class and exam scheduling, enrollment restrictions, and space assignments are accurately reflected in Campus Solutions.

They are also responsible for documenting timelines, room booking, and exam planning processes, and ensuring that those procedures are in practice and completed to schedule. By providing expert policy and business process support, the CSTC is seen as a knowledge expert who works proactively to resolve issues and continually improve processes. Through this understanding of process, the CSTC is well positioned to provide superior service across Faculties and Departments as well as liaising with the Registrar's Office.

**Duties**
- Gather data and information from all teaching areas (both internal and external courses) in order to effectively advise and inform academic leaders in faculties and departments and ensure effective course and timetable decisions.
- Manage the development of a Course Master Timetable to maximize teaching efficiency, minimize course conflicts, and provide consistent course management across the College.
- Create and maintain term-by-term schedules for each academic program offered by the Faculties in the College to facilitate conflict-free schedules, and to assist with optimizing student, instructor, and facility schedules.
- Maintain a detailed understanding of Campus Solutions to be able to problem solve and troubleshoot errors and work with the Exams & Timetabling Centre of Expertise (ETT) to do so when warranted.
- Monitor enrollment pressures to advise academic leaders on strategic timetable management and to implement appropriate changes to the course schedule throughout the registration cycle.
- Act as the first point of contact for all course scheduling and timetabling matters
- Respond to specific inquiries from faculty and academic leaders. Provides information related to class scheduling and timetabling for the entire College.
- Provide statistical reports for analysis and planning purposes.
- Reference policy and procedure information as needed from avenues such as Faculty Councils, the University Calendar, UAPPOL, and GFC.
- Maintain area/program records. Develops and maintains file systems that provide effective course management and teaching support.
- Review proposed changes to courses or programs for the University Calendar and consider implications (e.g., impacts to class scheduling, graduation requirements, other Faculties, and other areas of the Calendar that will need amendment), draft appropriate documents and/or correspondence, and respond with recommended updates.

**Qualifications**
- Undergraduate degree; an equivalent combination of education and experience may be considered.
- Two years’

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