Timetabling Coordinator

3 months ago

Edmonton, Canada University of Alberta Full time

**Department** Office of the Registrar - Exams & Timetabling

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** September 6, 2024

**Closing date** September 13, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 13 months and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location** - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for Enrolment Services**

Enrolment Services works with Facilities and Operations to manage centrally controlled classrooms, assign space and supports space optimization and utilization for classrooms.

This unit also ensures that all approved tuition and fees are accurately reflected on the student fee assessment and troubleshoots issues as they arise. Enrolment Services serves all undergraduate and continuing education students, and does some work for graduate studies.

**Position**

The Timetabling Coordinator is responsible for the accuracy and integrity of the official course and class record, ensuring that students are able to successfully register, course information is correctly reflected on the student's transcript, and fee assessments are accurate.

Serving in a student facing unit, while also supporting over 80 faculties/departments on campus, Coordinators must have excellent customer service skills, as well as strong knowledge of University policies and procedures as they are responsible for providing policy and procedure training, information, and support to faculties, departments, and students relating to course scheduling, registration, examinations and classroom booking. They are responsible for assigning centrally scheduled space to classes and to casual events; and for preparing the official examination schedule for the University of Alberta, working with departments and faculties to ensure the appropriate seating assignment has been secured.

**Duties**
- Using Campus Solutions, the Timetabling Coordinator updates and edits all course record data.
- Evaluates and edits the class schedule for Fall/Winter and Spring/Summer.
- Identifies, investigates, and solves problems related to course scheduling.
- Prepares conflict free examination schedules and books venues for Fall/Winter and Spring/Summer examinations.
- Evaluates class details, including technology requirements, in order to determine appropriate allocation of centrally scheduled space.
- Provides in-person, on-demand assistance and problem resolution to students and Department staff relating to course scheduling, examinations, registration, and room bookings.

**Minimum Qualifications**
- University degree or related diploma with additional years of experience
- 1-2 years of office-related experience. An acceptable equivalent combination of education and experience may be considered.
- Experience with scheduling at a post-secondary institution.
- Experience and/or familiarity with PeopleSoft, Bear Tracks and Ad Astra

**Preferred Qualifications**
- Excellent communication (oral and written), organizational and interpersonal skills; high degree of tact and diplomacy
- A thorough knowledge of University policies and procedures, especially in the areas of course scheduling, registration, and examinations.
- Familiarity with the campus layout and facilities required.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

**Note**: This opportunity will be available until midnight September 13, 2024, Edmonton, Alberta local time.

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