Scheduling Coordinator

4 days ago

Edmonton, Canada NAIT Full time

**_NOTE: This position is limited to NAIT internal staff only._**

Reporting to the Manager, Records & Scheduling, the Coordinator is a key administrative role that facilitates the daily functions and operations of the Scheduling Office. The incumbent works with the Manager to operationalize new processes and system changes, providing clarification and guidance to Scheduling Technicians on day-to-day activities in order to meet deadlines.

**Key Responsibilities**:

- Provides consultative services to management, staff, and key academic stakeholders related to the end-to-end flow of the global scheduling function.
- Drives a variety of projects to uphold and implement business strategies while anticipating issues, trends and negative consequences associated with change requests.
- Coordinates the end-to-end flow of the global scheduling function and direct other staff in the scheduling of multiple programs in shared space for classes, labs, and tutorials.
- Audits and evaluates the work of others to identify knowledge gaps.
- Exercises sound judgment in meeting program areas’ needs and considers multiple priorities.
- Communicates effectively with Department Heads and Associate Deans regarding scheduling work.

**Skills & Abilities**:

- Experience in the use of scheduling software (preferably Infosilem) for the purpose of maintaining and using electronic scheduling information
- Experience in the use of PeopleSoft or another integrated student information system for purpose of maintaining and using electronic student records information
- Well-developed communication skills (oral, written and listening skills), including the ability to effectively communicate information in a considerate and professional manner
- Ability to plan, and effectively manage a high volume of work with high degree of accuracy and attention to detail
- Ability to implement business decisions based on established criteria and scheduling standards
- Ability to escalate anticipated issues, trends, and negative consequences associated with change requests and class additions

**Qualifications**:

- Post-secondary degree required
- 3 - 5 years experience in a post-secondary scheduling office required.
- 1 - 2 years experience with supervising, coaching, and employee development
- Equivalencies may be considered

**Remuneration**:$2,424.84 - $3,259.69 bi-weekly, plus a comprehensive benefits package. (Classification - Admin Officer II).
- This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement._

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 11 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

NAIT continues to encourage everyone coming to our campuses to be fully vaccinated against COVID-19 and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

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