Office Manager

6 months ago

Burlington, Canada The Forest Group Full time

**Office Manager**

Awarded one of Canada’s Best Managed companies, **The Forest Group** is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, landscape construction and other exterior construction, Forest has provided quality solutions for over 20 years.

We are currently looking for a full time **Office Manager** to join our team at **A. Wesley Paving Ltd.** (Subsidiary of The Forest Group)

As an Office Manager, you will work closely with our leadership team to ensure the efficient and organized functioning of our office. Your responsibilities will include:
**Accounts Payable (A/P)**:

- Managing vendor relationships and timely payment processing.
- Accurate coding and keying of accounts payable.
- Collaborating with project management to handle non-construction invoices.
- Investigating and resolving discrepancies in invoice totals.
- Issuing cheques and expense reports.

**Accounts Receivable (A/R)**:

- Maintaining current A/R accounts and resolving outstanding balances.
- Processing payments received.
- Handling customer invoicing for services.
- Issuing Statutory Declarations and Warranty Letters as needed.

**Job Costing**:

- Reviewing daily site reports and coding them by job numbers.
- Reconciling and entering site reports in Quickbooks.
- Creating and updating job costing spreadsheets.

**Banking**:

- Monthly bank and visa reconciliation and analysis.
- Weekly cash reconciliation and deposit processing.
- Managing physical bank deposits and petty cash reconciliation.

**Bookkeeping**:

- Preparing monthly financial reports and correspondence.
- Identifying expenses for reporting to the leadership team.
- Organizing and sorting documents (physical and electronic).
- Assisting with various accounting and journal entries.
- Collecting and analyzing financial information for monthly and year-end statements.

**Payroll**:

- Handling weekly payroll changes and corrections.
- Preparing payroll, government returns, and remittances.
- Running T4 summaries and year-end T4s.
- Reconciling commission reports and issuing commission checks.
- Managing onboarding processes and updating payroll profiles.

**Health and Safety & Human Resources**:

- Managing human resources tasks, including T4s and ROEs.
- Maintaining safety records and compliance.
- Supporting project managers and site foremen.
- Resolving issues and maintaining a positive working environment.

**Office Organization and Administration**:

- Conducting new employee orientations.
- Managing office supplies and filing systems.
- Ensuring all contracts and files are well-maintained.
- Documenting procedures, processes, and policies.
- Assisting with special projects and other duties as required.

**Qualifications**:

- Previous experience in office management and administration.
- Strong bookkeeping skills, familiarity with Quickbooks.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite.
- Knowledge of health and safety regulations is a plus.
- Strong communication and interpersonal skills.

**_Why join The Forest Group?_**
- We offer a competitive compensation package
- We offer a benefits package including but not limited to; medical, dental, vision, and additional benefits (i.e massage, physiotherapy, etc.).
- We offer a Registered Retirement Savings Plan (RRSP) with 3% employer matching.
- Opportunity for significant career development due to continual growth.
- A strong company culture and work life balance.

The Forest Group is an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.
- We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted._

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