Executive Assistant Agecare Corporate Ontario

3 weeks ago

Mississauga, Canada AgeCare Full time

The Opportunity

Are you a self-driven and passionate individual? AgeCare’s Ontario office is looking for an Executive Assistant. The Executive Assistant will provide executive administrative support to the Vice President of Long long-term care Operations and the Vice President of Resident Care and Services within our Ontario Office. The Executive Assistant performs, coordinates, and oversees office administrative duties while providing an extensive level of support to Executive leadership. The incumbent possesses the following core competencies; adaptability, organization, proactive anticipation of needs, effective communication skills both orally and written, client service, broad understanding of business concepts, team player, excellent computer/technical skills, attention to detail and exhibits sound judgement.

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We are deeply committed to delivering exceptional care and service to everyone under our care. Our focus is on fostering friendships, ensuring security and peace of mind, and cultivating vibrant and fulfilling communities. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long term care is more than just a job; it is a calling for many of us.

What You Will Do:

- Manages schedules and calendars, including arranging meetings, conference calls and booking appointments.
- Acts as a representative of the Executive by demonstrating sound judgment with both internal and external clients.
- Ensures effective communication within the Executive as well as to the organization.
- Communication with key clients including follow-up before and after meetings with agendas or follow-up actions.
- Organizes incoming information and tracks and monitors emerging priorities and events.
- Monitors and schedules approvals and project deadlines.
- Types, formats, and creates documents including minutes, meeting notes and follow-up proposals.
- Reconciles and submits monthly expenses.
- Schedules and coordinates meetings, both internally and externally, including the meeting logistics, hotel requirements, preparation of meeting materials, minutes, and relevant notes.
- Organizes all details for executive travel and client visits, including flights and accommodation.
- Develops and/or prepares correspondence, reports, charts, graphs, and PowerPoint presentations.
- Assists with onboarding of new office team members.
- Prepares & coordinates meeting rooms to ensure readiness for the next scheduled functions and maintains room booking calendars.
- Promptly and efficiently receives and directs calls to staff through an on-line call system.
- Prepares outgoing mail and courier packages as required.
- Distributes incoming mail and courier packages to the appropriate recipient.
- Manages office supply inventory as necessary.
- Ensures meeting rooms are tidy, organized, and presentable.
- Coordinates and maintains supplies for the photocopier and any other designated office equipment as appropriate.
- Prepares & coordinates meeting rooms to ensure readiness for next scheduled functions and maintains room booking calendars.

What We Offer:

- Inspiring vision that centers around promoting and fostering a person-centered care philosophy.
- Competitive salary and benefits package.
- Diverse career experiences and opportunities for professional growth and development.
- Emphasis on work-life balance for a healthy and fulfilling professional life.
- Access to technology, tools, and resources to enhance your job performance and efficiency.

What You Bring:

- Post-Secondary education in Business Administration, or relevant discipline.
- Must be fluent in English, both orally and in writing.
- Minimum five years’ experience as an Executive Assistant working in a fast-paced and high-energy environment.
- Demonstrated proficiency in Sharepoint, MS Word, Excel, and PowerPoint as well as Internet Explorer; Mac proficiency is an asset.
- Demonstrated ability to maintain confidentiality and handle issues of a sensitive nature with tact and discretion.
- High level of organizational skills; excellent attention to detail.
- Ability to support the Executives and balance multiple projects.
- Ability to follow through on projects to successful completion, often with deadline pressures and conflicting priorities.

What Are You Waiting For?

Join us at AgeCare to celebrate the ageless spirit of people through service and innovation. If you're passionate about serving seniors with dignity, respect, and compassion, join our team and make a meaningful difference in the lives of residents and their families.

At AgeCare, we value diversity and inclusion and encourage all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be co

  • Human Resources Partner Agecare Corporate Ontario

    4 weeks ago

    Mississauga, Canada AgeCare Full time

    The Opportunity Are you an HR professional who believes that people are the most important asset of any organization? AgeCare is seeking an innovative and experienced Human Resources Partner to join our amazing team. With the opportunity to make a real difference in the lives of our staff, residents and their families, this role offers a rewarding and...

  • Human Resources Manager Agecare Ontario Office

    2 weeks ago

    Mississauga, Canada AgeCare Full time

    The Opportunity The HR Manager will counsel on a broad spectrum of human resource and labour relations matters including but not limited to employee labour relations, performance management, employee engagement, workplace culture, and support employee-related initiatives. The HR Manager will foster an ongoing environment of positive employee relations at...

  • Supply Chain Coordinator Agecare Mississauga

    7 days ago

    Mississauga, Canada AgeCare Full time

    The Opportunity Are you a self-driven and passionate individual? AgeCare’s Ontario office is looking for a Supply Chain Coordinator. The Supply Chain Coordinator will be responsible for oversight of procurement decisions relating to corporate vendors and suppliers in both the hospitality and infrastructure divisions. This includes regular touchpoint...

  • Supply Chain Coordinator Agecare Mississauga

    2 weeks ago

    Mississauga, Ontario, Canada AgeCare Full time

    The OpportunityAre you a self-driven and passionate individual? AgeCare's Ontario office is looking for a Supply Chain Coordinator. The Supply Chain Coordinator will be responsible for oversight of procurement decisions relating to corporate vendors and suppliers in both the hospitality and infrastructure divisions. This includes regular touchpoint meetings...

  • Manager, Accounting Corporate

    3 weeks ago

    Mississauga, Canada AgeCare Full time

    The Opportunity We are seeking a highly skilled and detailed-oriented Manager, Accounting, to take charge of our finance team in Ontario. The Manager, Accounting, will report to the Director, Financial Operations and is responsible for providing leadership to the finance team and supporting financial reporting requirements for AgeCare. This role will review...

  • Assistant Director of Care

    2 months ago

    Mississauga, Canada AgeCare Ltd. Full time

    Assistant Director of Care - AgeCare Villa Forum LTC page is loaded Assistant Director of Care - AgeCare Villa Forum LTC Apply locations Mississauga, Ontario, Canada time type Full time posted on Posted 3 Days Ago job requisition id R24_01120 About UsAt AgeCare, our mission is to empower residents to live...

  • Housekeeping Aide-Casual-Agecare Cawthra

    3 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Housekeeping Aide-Casual-Agecare Cawthra page is loaded Housekeeping Aide-Casual-Agecare Cawthra Apply locations Mississauga, Ontario, Canada time type Part time posted on Posted 4 Days Ago job requisition id R24_02844 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by...

  • Housekeeping Aide-Casual-Agecare Cawthra

    5 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Housekeeping Aide-Casual-Agecare Cawthra page is loaded Housekeeping Aide-Casual-Agecare Cawthra Apply locations Mississauga, Ontario, Canada time type Part time posted on Posted 4 Days Ago job requisition id R24_02844 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by...

  • Assistant Director of Care

    3 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Assistant Director of Care - AgeCare Villa Forum LTC page is loaded Assistant Director of Care - AgeCare Villa Forum LTC Apply locations Mississauga, Ontario, Canada time type Full time posted on Posted Yesterday job requisition id R24_01120 About UsAt AgeCare, our mission is to empower residents to live their lives to the...

  • Assistant Director of Care

    4 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Assistant Director of Care - AgeCare Villa Forum LTC page is loaded Assistant Director of Care - AgeCare Villa Forum LTC Apply locations Mississauga, Ontario, Canada time type Full time posted on Posted Yesterday job requisition id R24_01120 About UsAt AgeCare, our mission is to empower residents to live their lives to the...

  • Human Resource Partner Agecare Mississauga

    3 weeks ago

    Mississauga, Canada AgeCare Full time

    The Opportunity Are you an HR professional who believes that people are the most important asset of any organization? AgeCare is seeking an innovative and experienced Human Resources Partner to join our amazing team. With the opportunity to make a real difference in the lives of our staff, residents and their families, this role offers a rewarding and...

  • Housekeeping Aide Casual AgeCare Wenleigh-1

    3 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Housekeeping Aide Casual AgeCare Wenleigh-1 page is loaded Housekeeping Aide Casual AgeCare Wenleigh-1 Apply locations Mississauga, Ontario, Canada time type Part time posted on Posted 2 Days Ago job requisition id R24_02296 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by...

  • Housekeeping Aide Casual AgeCare Wenleigh-1

    5 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Housekeeping Aide Casual AgeCare Wenleigh-1 page is loaded Housekeeping Aide Casual AgeCare Wenleigh-1 Apply locations Mississauga, Ontario, Canada time type Part time posted on Posted 2 Days Ago job requisition id R24_02296 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by...

  • Human Resource Partner Agecare Mississauga

    2 weeks ago

    Mississauga, Ontario, Canada AgeCare Full time

    The OpportunityAre you an HR professional who believes that people are the most important asset of any organization? AgeCare is seeking an innovative and experienced Human Resources Partner to join our amazing team. With the opportunity to make a real difference in the lives of our staff, residents and their families, this role offers a rewarding and...

  • Housekeeping Aide Casual AgeCare Wenleigh-1

    2 weeks ago

    Mississauga, Ontario, Canada AgeCare Ltd. Full time

    Housekeeping Aide Casual AgeCare Wenleigh-1 page is loaded Housekeeping Aide Casual AgeCare Wenleigh-1 Apply locations Mississauga, Ontario, Canada time type Part time posted on Posted 2 Days Ago job requisition id R24_02296 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being....

  • Assistant Director of Care

    2 weeks ago

    Mississauga, Ontario, Canada AgeCare Ltd. Full time

    Assistant Director of Care - AgeCare Villa Forum LTC page is loaded Assistant Director of Care - AgeCare Villa Forum LTC Apply locations Mississauga, Ontario, Canada time type Full time posted on Posted 3 Days Ago job requisition id R24_01120 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their...

  • Business Coordinator

    3 weeks ago

    Mississauga, Canada AgeCare Full time

    The Opportunity The Business Services Coordinator is responsible for working with the Business Consultant to support business Managers in Ontario LTC homes (75%) and provide Admin support to the LTC Finance group (25%). This role with will support Business consultant to ensures the Business Managers are in compliance with all applicable legislation as it...

  • Business Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada AgeCare Full time

    The OpportunityThe Business Services Coordinator is responsible for working with the Business Consultant to support business Managers in Ontario LTC homes (75%) and provide Admin support to the LTC Finance group (25%). This role with will support Business consultant to ensures the Business Managers are in compliance with all applicable legislation as it...

  • Registered Nurse Casual Cawthra Gardens LTC-3

    3 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Registered Nurse Casual Cawthra Gardens LTC-3 page is loaded Registered Nurse Casual Cawthra Gardens LTC-3 Apply locations Mississauga, Ontario, Canada time type Part time posted on Posted 30+ Days Ago job requisition id R24_00576 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by...

  • Registered Nurse Casual Cawthra Gardens LTC-3

    5 days ago

    Mississauga, Canada AgeCare Ltd. Full time

    Registered Nurse Casual Cawthra Gardens LTC-3 page is loaded Registered Nurse Casual Cawthra Gardens LTC-3 Apply locations Mississauga, Ontario, Canada time type Part time posted on Posted 30+ Days Ago job requisition id R24_00576 About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by...