Accounts Payable

2 weeks ago


Concord, Canada Concord Flooring Full time

With over 35 years in business, we provide dependable construction services to commercial, industrial, and multi-residential building owners and property managers in the Greater Toronto Area and Southern Ontario. Our range of services include the supply and installation of various types of flooring inclusive of hard and soft surfaces.

We offer full-time, permanent, year-round employment.

Key Responsibilities:
Manage all AP functions
- Set-up new vendors and maintain vendor records.
- Manage vendor relationships, reconcile account activity, request missing invoices, and ensure timely responses to inquiries.
- Manage PO verification/matching, obtain sign off and/or variance explanations.
- Ensure all AP billings are processed timely and accurately.
- Prepare AP cheque runs as well as AP through online commercial banking platform, bill payments, wire transfers, EFTS, track released payments.
- Perform biweekly subcontractor payments through online commercial banking platform
- Collaborate with project managers to ensure that all purchase orders are properly documented and approved before payment.
- Complete monthly/quarterly corporate tax and HST payments, WSIB, etc.
- Perform full-cycle accounting processes and monthly bank reconciliations and required adjusting entries, journal entries, etc

Manage all AR functions
- Take payment through payment terminals and post payment accordingly in Quickbooks and RFMS software.
- Processing, posting, and filing invoicing and payment backup.
- Preparing bank deposit books for cheque deposits.
- Set up and track progress reports for projects completed and invoiced over several months.
- Ensure that receivables are collected promptly
- Follow up on aging invoices and call clients to collect outstanding payments when necessary.
- Continuously evaluate and improve accounts payable and receivable processes to ensure efficiency and accuracy

Qualifications:

- Bachelor's degree in accounting, finance, or related field
- 5+ years of experience in accounts payable and receivable or related field
- Strong knowledge of accounting principles and practices
- Experience with construction/flooring industry preferred
- Proficient in Microsoft Excel
- Proficient in Quickbooks Desktop
- Advanced skills in Word, Outlook, Outlook Calendar, Excel, PDF Reader
- Experience creating detailed financial statements and reports
- Excellent attention to detail and ability to work independently and as part of a team
- Strong communication and interpersonal skills, with the ability to build positive relationships with vendors and customers
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Desired personality traits:

- Strong organizational skills
- Problem solver and solutions oriented
- Team player
- Patient, flexible and adaptable
- Punctual and dependable
- Positive attitude
- Results-driven, detail-oriented, and organized
- Self-starter with high degree of initiative
- Exercise sound judgement and decision making
- High level of integrity and ethics
- Strong sense of urgency

Salary range: $60,000 - $80,000 Annually (Salary can be negotiated based on experience)

**Salary**: $60,000.00-$85,000.00 per year

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Concord, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounting: 5 years (required)
- QuickBooks: 5 years (required)
- Microsoft Excel: 5 years (required)
- Microsoft Outlook: 5 years (required)
- Microsoft Word: 5 years (required)

Work Location: In person

Expected start date: 2023-06-05


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