Intercollegiate Administrative Coordinator
3 weeks ago
**Forbes includes U of G Among Canada’s Best Employers**
**Office, Clerical and Technical**
**Position covered by the Collective Agreement with USW Local 4120**
**Intercollegiate Administrative Coordinator**:
**Department of Athletics**:
**Temporary full-time from July 1, 2023 to June 30, 2024**
**Hiring #: 2023-0352**
Please read the Application Instructions before applying
Consistently ranked as one of the best comprehensive universities in Canada, the University of Guelph is committed to the development of the whole student. Intercollegiate programs within the department of Athletics play a valuable role in supporting this mission. These programs provide student-athletes with important experiential learning opportunities that prepare them for life and for future employment while in pursuit of excellence. The University has a nationally ranked intercollegiate program covering excellence in 30 sports, representing one of the top 3 largest in Ontario and top 7 in Canada.
Reporting to the Associate Director of Intercollegiate, the Intercollegiate Coordinator will provide support, service, leadership, and guidance to the student athletes and coaches for Gryphon OUA Varsity’ teams. The Intercollegiate Coordinator will manage and oversee multiple facets of OUA Varsity administrative and compliance operations, including student athlete registration, compliance to sport governing bodies, adherence to internal and external policies and procedures, support of intercollegiate business activities including but not limited to team budget management, expense claims, equipment and apparel ordering, cheque requisitions, purchase card oversight and administration, scheduling, facility booking, and they will support annual student athlete and coach education, training, and program evaluation. The Intercollegiate Coordinator is responsible for coordinating the hosting of OUA Varsity events and championships where required.
The Intercollegiate Coordinator is also responsible for coordinating scheduling for all Intercollegiate teams, including all OUA league, exhibition, training camp, and practice scheduling, liaising with Gryphon facility staff. He/she is also responsible for the management of all Intercollegiate team travel including the booking and confirmation for each intercollegiate team’s transportation to events and travel advances. This requires liaising with Uof G’s travel partners (i.e. Bus Charter, Travel Agency, Rental Car, Hotel, Food and Beverage partners)
The Intercollegiate Coordinator is also responsible for the organization and coordination of all internal (Athletic Banquet and HOF nomination and selection processes) and external (OUA and U Sports awards) and will assist in the coordination and delivery of the annual Intercollegiate Athletic Awards Banquet and bi-annual Hall of Fame Dinner.
In this role, the Intercollegiate Administrative Assistant must value diversity of experiences and perspectives and they will play a significant role in supporting and enhancing Safe Sport, Equity, Diversity, Inclusion and community building efforts, actions, and initiatives.
- Two-year community college diploma (Undergraduate degree preferred) along with two (2) years experience in a related administrative position, including a focus on customer service and developing relationships with suppliers of goods and services.
- Experience working in a provincial, national or university sport organization.
- Excellent leadership skills and demonstrated experience successfully leading and developing high performing teams and programs.
- Strong experience working with scheduling systems with many teams and schedules.
- Strong organizational skills.
- Experience with budget administration/management.
- Student athlete centered philosophy.
- Works well within a dynamic and demanding environment.
- Strong computer skills including proficiency with Microsoft Office Applications.
- Strong communication, listening, problem solving and conflict resolution skills.
- Ability to work independently and effectively to meet established deadlines.
This is a demanding position that requires attendance at frequent evening and weekend events to fulfill program requirements.
Position Number** **042-TFT
Classification USW, Local 4120 Salary Band 5*
Normal Hiring Range $27.43 - $30.65 per hour
**Posting Date: 2023 06 12**
**Closing Date: 2023 06 19
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