Executive Assistant to The Dean

3 weeks ago


Toronto, Canada UTemp Internal Staffing Services - University of Toronto Full time

External Posting Description Required. Reporting directly to the Dean and under the general direction of the Assistant Dean, Operations, the Executive Assistant (EA) to the Dean is responsible for a broad range of highly confidential and sometimes sensitive strategic administrative duties. The EA is expected to support the Dean, executing a significant amount of judgment, tact, diplomacy, confidentiality, and discretion in all aspects of the role.

The EA conducts confidential research as requested by the Dean and compiles summaries or briefs on issues like strategic planning, policy, labour relations, human resources including planning for work stoppages and maintaining contingency plans for core administrative services.
The incumbent acts as a central contact between the Dean and other senior administrators and faculty, both internal and external to the University, including senior leaders from the Office of the President, the VP and Provost, and the Vice-President of Human Resources and Equity. The EA prioritizes requests and action items, relaying urgent information and acts on the Dean's behalf when requested to do so. The incumbent must be able to handle multiple projects and tasks simultaneously in a highly confidential and credible manner.

The Executive Assistant to the Dean position in the Faculty of Music is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Reporting directly to the Dean and under the general direction of the Assistant Dean, Operations, the Executive Assistant (EA) to the Dean is responsible for a broad range of highly confidential and sometimes sensitive strategic administrative duties. The EA is expected to support the Dean, executing a significant amount of judgment, tact, diplomacy, confidentiality, and discretion in all aspects of the role.

The EA conducts confidential research as requested by the Dean and compiles summaries or briefs on issues like strategic planning, policy, labour relations, human resources including planning for work stoppages and maintaining contingency plans for core administrative services.
The incumbent acts as a central contact between the Dean and other senior administrators and faculty, both internal and external to the University, including senior leaders from the Office of the President, the VP and Provost, and the Vice-President of Human Resources and Equity. The EA prioritizes requests and action items, relaying urgent information and acts on the Dean's behalf when requested to do so. The incumbent must be able to handle multiple projects and tasks simultaneously in a highly confidential and credible manner.

The Executive Assistant to the Dean position in the Faculty of Music is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Contract length: 1 month

**Salary**: $36.35 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- TORONTO, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you available to start as soon as possible? If not, how much notice would you require?

Work Location: One location



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