![Colby Marie Notary Public](https://media.trabajo.org/img/noimg.jpg)
Office Assistant
2 weeks ago
**Job Summary**
The Office Assistant's will work alongside the Notary to help create smooth and successful client experiences. The Office Assistant will be the client’s first point of contact, either in person or on the phone, and it will include starting the client meeting by filling out documentation and photocopying the client’s identification. The Office Assistant will help the Notary monitor the time and ensure that the client has been looked after the moment they enter the office.
**General Accountabilities**
- Performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing and maintaining records, or providing information to callers.
- Types and proofs variety of letters, memoranda, forms and reports in an accurate and efficient fashion.
- Typically uses word processing equipment.
- Answers telephones, routes call, takes messages and/or provides information in accordance with company policy.
- Reads and routes incoming mail.
- Schedules meetings and appointments for Notary.
- Makes travel arrangements.
- Establishes and maintains files and records.
- Orders office supplies as necessary
- Performs a variety of clerical duties, including maintaining the general cleanliness of the office (including but not limited to, emptying garbage bins, organizing removal of shredding, watering plants, vacuuming, etc)
- Volunteer in community events on behalf of the Firm.
- Prep Estate Planning documents after appointments
- Prep Conveyancing documents
- A variety of administration duties and tasks
Pay: $17.00-$30.00 per hour
Expected hours: 20 - 37.5 per week
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Tuition reimbursement
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
- Overtime pay
Ability to commute/relocate:
- Nanaimo, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What is your typing WPM?
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (required)
Work Location: In person
Application deadline: 2024-05-30
Expected start date: 2024-07-01
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