Finance Coordinator

6 months ago

Toronto, Canada Legislative Assembly of Ontario Full time

Are you ready to embark on an extraordinary journey to shape the future of Ontario's Legislative Assembly, with innovation and excellence in parliamentary operations? At the Office of the Assembly, we're not just supporting Parliament; we’re a dynamic team dedicated to driving change and making an impact every day.

At the heart of our mission is to provide non-partisan administrative and procedural services to all MPPs, along with operational support for the daily activities of the Legislative Assembly of Ontario. Our success is intricately tied to the strength and diversity of our staff, as we champion our core values: integrity, inclusiveness, collaboration, and excellence.

Looking for a rewarding career where you can share your expertise in a finance capacity? Seize this opportunity to embody our organizational values within our Precinct Properties Branch. As a valued member of our team, reporting directly to the Office Supervisor you will collaborate closely with a dynamic group of professionals. The Financial Coordinator will provide accounting and clerical support for expenditure control of financial data for the Branch, as well as financial tracking throughout the fiscal year. This position also acts as a backup for the Operations & Maintenance Service Coordinator of the Branch and reports to the Office Supervisor.

This role is 100% on-site.

Click here for a detailed look at the job description.

**What You’ll Do**:
**You’ll act with integrity to**:

- Demonstrate a high degree of professionalism in a non-partisan support role
- Exercise tact, diplomacy, and good judgment in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients

**You’ll support our collaboration as you**:

- Coordinate, process, code, and track all branch invoices related to the budgets for capital projects, operations & maintenance, and office administration. Ensure invoices are assigned to the appropriate service categories and correspond to purchase orders and contract agreements.
- Produce monthly or as requested reports summarizing the Branch’s overall budget details, prepare financial analyses and ad hoc audits
- Maintain records of expenditures related to all capital projects and maintenance contracts
- Liaise with Finance regarding invoicing and processing payments. Reconcile billings with commitments and month-end financial reports, recoveries, and outstanding payments. Analyze financial information to rectify discrepancies, complete journal entries, and answer queries.
- Conduct monthly budget status meetings with the Branch to review and ensure the accuracy of financial reports and to discuss expenditures and discrepancies
- Participate in the annual budgeting process and forecast initiatives. Assist in the development and maintenance of financial processes, policies, procedures, and reporting.
- Provide back-up support for the Operations & Maintenance Service Coordinator. Answering calls, logging, and creating work orders to be assigned to the appropriate staff.
- Establish and maintain organized manual and electronic filing systems
- Perform other related activities and assist with projects as required. Keeps up to date on related skill development in order to use any new technologies or processes as required

**How You Qualify**:
**You demonstrate excellence through your**:

- Position requires the completion of post-secondary education in an applicable field and with up to 5 years of related work experience preferred.
- Thorough understanding of office management and accounting processes
- Position requires in-depth knowledge of the budget process and financial practices to monitor a multi-million dollar budget; experience within building construction and/or operations and maintenance would be an asset
- Excellent keyboarding skills to maintain the financial, tracking, and reporting system, pertaining to administrative, projects and Memorandum of Understanding, as well as input a variety of financial data.
- Flexibility as a team player and strong interpersonal and communication skills, both oral and written
- Ability to take initiative and manage a high degree of responsibility

**Here's what awaits you**:

- A dynamic, unique work environment
- A team of dedicated professionals
- A comprehensive benefit and pension package including a comprehensive short term sickness plan and personal days
- Support for your career through training and development
- Access to an employee and family assistance program

Join us in shaping the future of Ontario's Legislative Assembly. Your journey starts here

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.

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