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Executive Assistant

1 month ago

Onion Lake, Canada Onion Lake Health Board Inc. Full time

**Job Summary**: The Executive Assistant is responsible for a wide variety of administrative duties in support of the Director and other senior management members. Duties include but are not limited to receiving visitors, arranging travel plans, meeting minute-taking and distribution, scheduling meetings and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

**Job Duties**:

- Provide direct administrative and office management support to all members of the executive team, as directed.
- Maintain work schedules and calendars of executive management.
- Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
- Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Review, evaluate, and distribute priority correspondence for executive team.
- Submit expense reports and invoices.
- Meeting Minutes; Prepare and review presentations.

**Job Skills & Qualifications**:

- 3-5 years experience in an administrative role preferred.
- Post Secondary certificate/diploma in Business Administration; or equivalent; or a combination of equivalent education and experience.
- Strong knowledge of office procedures and practices.
- Proficient in Microsoft Office; Excellent typing and minute taking abilities.
- Ability to speak Cree a strong asset.
- Willingness to travel for events/meetings and work flexible hours.

**DEADLINE DATE: June 3, 2024**

**Only qualified applicants will be contacted for an interview.**

Interested applicants, who meet the qualifications as listed above, must submit:
1. Cover letter

2. Current resume with dates specified

3. LIST of three current references with phone numbers

4. Vulnerable Sector Check/Clear Criminal Record Check

5. Drivers Abstract

**Attention to**: Human Resources Phone: (306) 344-2330 ext. 2238 Fax: (306) 344-2357

**Job Types**: Full-time, Permanent

Pay: $27.72-$40.47 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-06-03

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