Administrative Associate

2 weeks ago

Saskatoon, Canada Limagrain Full time

**General information**:
**Organisation **:Limagrain Cereals Research Canada (LCRC) is a new and rapidly growing Canadian company, passionate about using its plant breeding expertise to support the Canadian grains industry. LCRC is a partnership between LIMAGRAIN and CANTERRA SEEDS, bringing together global germplasm, technology and plant breeding knowledge, with deep market awareness and access to deliver value to Western Canadian growers and their customers. LCRC is a strong supporter of career and personal growth and therefore a great place to further your career in the agricultural sector.

**Reference **:2023-8585

**Company**:
LIMAGRAIN CEREAL SEED

**Local contract**:
Local contract only

**Position description**:
**Function**:
SUPPORT FUNCTIONS - ASSISTANTSHIP

**Employment Type**:
Regular Full Time

**Contractual hours**:
Full-time

**Main Goal**:
We are seeking a full-time, versatile administrative associate to ensure that administrative operations at our organization run efficiently.

**Job description**:
In this role, you will be supporting the breeding program with all office administrative activities as well as support functions in collaboration with the regional (BU Limagrain Americas’) support functions (controlling, HR, and legal department mainly).

To ensure success, you, as an administrative associate should possess a great track record in office administration and exhibit advanced organizational and planning skills and demonstrate a high level of integrity and professionalism.

**Profile**:

- **License agreements, material transfer agreements (MTA’s), confidential disclosure agreements (CDA’s)**:

- Manage license agreement templates in conjunction with the Legal team.
- Fill and prepare new license agreements from existing approved templates.
- Maintain company license agreements, monitor deadlines, and assist with agreement renewal.
- Assist with royalty payment collection.
- ** Financial controlling and reporting**:

- Collecting and controlling information for financial report preparation, bookkeeping, payroll/timesheets, accounts Payable and due diligence of vendors.
- Preparing supporting documents for annual financial reports.
- ** Office Management**:

- Manage inventory for office supplies.
- Shipping administrative documentation.
- Track shipments and follow up on shipment delays.
- Organize staff events.
- ** Human Resources**:

- Manage and update employee files (excluding confidential information).
- Assisting in the preparation of employee contracts and monitoring contract deadlines.
- Maintain leave requests.
- Prepare onboarding kits for new employees (handbooks, contracts, office keys, and hardware).
- ** Safety**:

- Participation in the company’s Safety Committees.
- Reporting of Incidents/accidents.
- Management of safety operating procedures (SOP’s), hazard analysis, and formal inspection documentation.
- Book/schedule safety training.
- ** Vehicles/Equipment**:

- Management of leased and rental vehicles and equipment.
- Assist with vehicle insurance.
- ** Seed exchange for R&D activity**:

- Coordinate shipment of seed.
- Update and maintain seed exchange documentation.

**Position localization**:
**Job location**:
America/Carribean, Canada

**Location**:
Saskatoon, Saskatchewan

**Minimum level of education required**:
Bachelor's degree

**Specific expertise**:

- Finance
- Management and Administration

**Minimum level of experience required**:
2 years or more

**Others**:

- A degree in bookkeeping, finance or related discipline and legal, is desired. Applicants with equivalent job experience are also encouraged to apply.
- Experience working with document organization, and office management.
- Experience with Microsoft Office 365.
- Possess a valid driver's license.

**Languages**:
English (5 - Mother tongue)

**Requester**:
**Position start date**:
17/07/2023

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