Md Admissions Advisor, Undergraduate Medical

1 week ago

Calgary, Canada The University of Calgary Full time

**Position Overview**

The **Department of Undergraduate Medical Education** in the **Cumming School of Medicine** is currently seeking a Full -time Temporary Relief **MD Admissions Advisor **for approximately 9 months.

The MD Admissions Advisor is responsible for coordinating the admissions process for the Cumming School of Medicines MD Program. Responsibilities include providing advising to prospective and current applicants, providing administrative support for the Admissions Committee and acting as the primary adjudicator of questions regarding applicant eligibility.

Reporting to the Manager, MD Admissions with accountabilities to the Assistant Dean and to the Associate Director.

**Position Description**

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Program Coordination
- Advises applicants on accurately entering transcript information into UCAN and advises on the calculation of their GPA
- Manages the intake of thousands of transcripts and prepares them for entry into UCAN, including manual uploading and prepping for outside agency to scan
- Liaises with main campus recruiters to advise them of the current requirements to the MD program
- Liaises with the Leaders in Medicine (LIM) Program Coordinator and LIM Director regarding incoming students and current requirements for both programs
- Coordination of the Multiple Mini Interviews (MMI) in collaboration with the Assistant Dean and Manager
- Verifies the list of admitted students
- Leadership
- Communicates as required with other medical school Admissions Offices regarding common issues
- Coordinates meetings and workshops for the Admissions Selection Committee (ASC). This includes recruiting ASC members, attending meetings, taking the minutes and supporting the ASC Committee as required
- Advises and assists other college/high school career advisors on the MD admissions process
- Represents the Cumming School of Medicines MD Program on the MD Admissions process, on and off campus, to prospective students
- Plans and implements recruitment activities for high schools and post-secondary institutions, and evaluates the success of these recruitment efforts

**Qualifications / Requirements**:

- Bachelors Degree required
- Minimum of 5 years of related experience is required
- Experience in an undergraduate medical environment is required
- Previous experience in an advisory role is required
- Ability to successfully manage and keep track of large volumes of applicant inquiries and provide accurate and timely advice is required
- The ability to work independently demonstrating good judgment in a fast-paced environment with many conflicting priorities
- Ability to work outside of regular work hours as required. Regular work week schedule (Monday to Friday - 830 am - 430 pm) with occasional variances in start and end time, and may be expected to attend events or provide service outside normal working hours
- Demonstrated outstanding interpersonal communication skills, including written and verbal required
- Strong critical thinking, judgement and decision-making skills
- Ability to work under pressure to meet strict and multiple timelines
- Ability to work effectively individually and as a team member
- Excellent computer skills including experience using Microsoft Office suite of programs
- PeopleSoft and UCAN experience is an asset
- Strong organization, multi-tasking and time management skills with the ability to set priorities and meet deadlines
- High level of integrity, discretion, professionalism and ability to maintain confidentiality is required
- The ability to perform moderately heavy lifting, move tables, push carts and carry items is required
- Requires the ability to stand / walk for long periods of time

**Application Deadline**:February 21, 2024

**Additional Information**

This position is part of the AUPE bargaining unit, and falls under the **_Specialist/Advisor Job Family, Phase 2_**.

For a listing of all management and staff opportunities at the University of Calgary, view our **Management and Staff Careers website**.

**About the University of Calgary**

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
- We encourage all qualified applicants to apply, however prefere

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