Applications Assistant

7 days ago

Calgary, Canada The University of Calgary Full time

**Description**

**Admissions **within the **Office of the Registrar** is currently seeking a Full-time Limited Term **Applications Assistant **for approximately 12 months.

**Summary of Key Responsibilities** (job functions include but are not limited to):
Student Advising and Customer Service
- Maintain an in-depth and up-to-date knowledge of calendar admission criteria and degree program requirements as well as selection criteria for all programs.
- Provide accurate information to students and stakeholders with tact and discretion, taking into consideration individual circumstances and ensuring compliance with privacy laws.
- Attend activities and events to support undergraduate recruitment and conversion.

Supports Admissions Process
- Enters course and grade data from transcripts onto PeopleSoft.
- Scans and indexes documents into the appropriate student file.
- Maintain effective and collegial working relationships with colleagues in Admissions and Enrolment Services.
- Place hold on accounts for late/missing transcripts/documents.

Manage Printing of Offers and Denial Hard-copy Letters
- Initiate and oversee the large volume printing and electronic imaging of various admission letters and mailing labels to students.
- Manually edit information, if required.
- Review error lists and remediate as appropriate.
- Establish a schedule that ensures timely printing of all letter types.
- Collates and packages information for mail outs to students.
- Troubleshoot printer problems.

**Qualifications / Requirements**:

- An undergraduate degree is required.
- Minimum 1 year experience working in a University office environment.
- Minimum 1 year experience working with academic transcripts.
- 6 months experience completing data entry accurately.
- Demonstrated understanding of University of Calgary policies and procedures pertaining to admission and registration into degree programs.
- Familiarity and/or ability to learn and effectively and efficiently use university business systems such as the Student Administration and Communication Generation modules of PeopleSoft and an electronic document management system such as Synergize.
- Ability to work in a confidential setting and demonstrate good judgment in dealing with sensitive and confidential situations.
- Demonstrated ability to work in a fast-paced, high pressure, team-based environment with an ability to meet deadlines.
- Ability to embrace change in a dynamic environment.
- Excellent communication and interpersonal skills.
- Must have ability to work independently and as part of a team, be pro-active and self-directed.
- Must be organized, conscientious and possess a high degree of accuracy and attention to detail.
- Enjoy working with students.
- Demonstrated success working with students.
- Able to perform moderate physical activity.

**Application Deadline**: May 29, 2024

This position is part of the AUPE bargaining unit, and falls under the **_Operational/Admin Job Family, Phase 2_**.

For a listing of all management and staff opportunities at the University of Calgary, view our **Management and Staff Careers website**.

**About the University of Calgary**

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
- We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada._

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