Md Admissions Advisor, Undergraduate Medical

3 weeks ago

Calgary, Canada The University of Calgary Full time

**Position Overview**

The **Department of Undergraduate Medical Education** in the **Cumming School of Medicine** is currently seeking a Full -time Temporary Relief **MD Admissions Advisor **for approximately 6 months.

The MD Admissions Advisor is responsible for coordinating the admissions process for the Cumming School of Medicines MD Program. Responsibilities include providing advising to prospective and current applicants, providing administrative support for the Admissions Committee and acting as the primary adjudicator of questions regarding applicant eligibility.

Reporting to the Manager, MD Admissions with accountabilities to the Assistant Dean and to the Associate Director.

**Position Description**

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Program Coordination
- Advises applicants on accurately entering transcript information into UCAN and advises on the calculation of their GPA
- Manages the intake of thousands of transcripts and prepares them for entry into UCAN, including manual uploading and prepping for outside agency to scan
- Liaises with main campus recruiters to advise them of the current requirements to the MD program
- Liaises with the Leaders in Medicine (LIM) Program Coordinator and LIM Director regarding incoming students and current requirements for both programs
- Coordination of the Multiple Mini Interviews (MMI) in collaboration with the Assistant Dean and Manager
- Verifies the list of admitted students
- Leadership
- Communicates as required with other medical school Admissions Offices regarding common issues
- Coordinates meetings and workshops for the Admissions Selection Committee (ASC). This includes recruiting ASC members, attending meetings, taking the minutes and supporting the ASC Committee as required
- Advises and assists other college/high school career advisors on the MD admissions process
- Represents the Cumming School of Medicines MD Program on the MD Admissions process, on and off campus, to prospective students
- Plans and implements recruitment activities for high schools and post-secondary institutions, and evaluates the success of these recruitment efforts

**Qualifications / Requirements**:

- Bachelors Degree required
- Minimum of 5 years of related experience is required
- Experience in an undergraduate medical environment is required
- Previous experience in an advisory role is required
- Ability to successfully manage and keep track of large volumes of applicant inquiries and provide accurate and timely advice is required
- The ability to work independently demonstrating good judgment in a fast-paced environment with many conflicting priorities
- Ability to work outside of regular work hours as required. Regular work week schedule (Monday to Friday - 830 am - 430 pm) with occasional variances in start and end time, and may be expected to attend events or provide service outside normal working hours
- Demonstrated outstanding interpersonal communication skills, including written and verbal required
- Strong critical thinking, judgement and decision-making skills
- Ability to work under pressure to meet strict and multiple timelines
- Ability to work effectively individually and as a team member
- Excellent computer skills including experience using Microsoft Office suite of programs
- PeopleSoft and UCAN experience is an asset
- Strong organization, multi-tasking and time management skills with the ability to set priorities and meet deadlines
- High level of integrity, discretion, professionalism and ability to maintain confidentiality is required
- The ability to perform moderately heavy lifting, move tables, push carts and carry items is required
- Requires the ability to stand / walk for long periods of time

**Application Deadline**:June 23, 2023

**Additional Information**

This position is part of the AUPE bargaining unit, and falls under the **_Specialist/Advisor Job Family, Phase 2_**.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our **Management and Staff Careers website**. For more information visit **Careers in the Cumming School of Medicine**.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

**About the University of Calgary**

The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit **ucalgary.ca**.

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