Research Officer

2 weeks ago

Saskatoon, Canada University of Saskatchewan Full time

**Research Officer**:
**Primary Purpose**: To work with and assist the Canadian Foundation for Innovation (CFI) Specialists with the pre and post award activities of infrastructure projects, such as those funded through the CFI, and similar granting programs in which significant post-award management and reporting are required. Reporting to the Associate Director of Research Acceleration and Strategic Initiatives (RASI), this position provides project support to the research community focusing on coordination and financial administration of successful grants in order to facilitate the objectives of the research activity, minimize administrative complexity, alleviate stress on the researchers, and facilitate reporting to granting agencies. These activities minimize risk to researchers and to the University.

There is a significant financial and accounting component to this role. The person holding this position ensures the effective oversight and facilitation of grants and awards finalization and post award activity with external partners, assessing potential risks, monitoring timelines and ensuring that all relevant parties are informed. Through ongoing monitoring of deliverables, potential bottlenecks and roadblocks are identified and appropriate actions formulated in consultation with grant holders and implemented for resolution.

This individual works with Research Specialists and Research Facilitators, Financial Services, Infrastructure, Planning and Land Development, Enterprise Project Management Office, Procurement, U of S Colleges, Schools and Centres, as well as external Institutions as appropriate, to oversee project and risk management processes. Approximately 90% of this position is team focused and financially orientated.

**Nature of Work**: Sound judgment and strict attention to detail, especially related to policies and regulatory requirements, are crucial. This Research Officer is required to manage multiple tasks, details, deadlines and priorities in an environment where interruptions and competing priorities are the norm. The ability to respond effectively to a diversity of people and units using appropriate communication skills to collaborate and problem solve is required. The position is of moderate complexity; impact of error is high. This person makes independent decisions on routine matters and consult with a supervisor where appropriate on more complex issues.

**Typical Duties or Accountabilities**:

- Provide oversight and daily task execution to ensure that project management best practices are implemented.
- Assist with project budgets and provide advice and information to project leaders of newly funded projects regarding timelines, funder guidelines and reporting requirements, applicable university policies, and other critical elements of implementation for successful grantees.
- Provide accurate, timely and complete financial information to stakeholders, including preparation of monthly reconciliations, annual and final reports to grant bodies.
- Work closely with project leaders to ensure timely procurement of infrastructure for all CFI and research infrastructure projects in portfolio, including: assisting with acquiring quotes, verifying eligibility within project constraints and funder guidelines, verifying availability of funding, reviewing and reconciling contracts and purchase orders and receiving, and tracking purchases.
- Provide financial oversight to projects, ensuring these are administered according to internal and external guidelines.
- Ensure compliance with relevant legislation, university policies, and/or codes of practice where appropriate, e.g. research ethical approval, research governance approval, financial and purchasing policies, controlled goods legislation, etc.
- Monitor changes to the CFI and other relevant funder programs to safeguard university compliance.
- Facilitate resolution of issues related to the project processes by strengthening and identifying relationships with stakeholders in order to obtain support for the required solution.
- Manage exposure of the university to risks of liability and reputation associated with the construction of new research facilities, involving such challenges as multiple partners, international connections, and field exploration.
- Develop and maintain collaborative professional working relationships with project leaders, stakeholders, and university departments.
- Provide accurate information on terms of reference and allowable uses for funds when requested and as needed.
- Manage and maintain records for tracking research projects using university standard methods (e.g. Banner, FAST, UnivRS, other database, hard copy), providing management information and ensuring a clear audit trail.
- Oversee the authorization, creation, and closure of all CFI (and related) funds and manage issues arising during the course of awards.
- Assist with the development, coordination, and delivery of educational and training mater

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