Casual Part Time Administrative Assistant

2 months ago


Hamilton, Canada The Graduate Students Association Full time

**Job Posting: Casual Part-Time Administrative Assistant**

**About the GSA**:
The GSA is a not-for-profit organization that advocates for and represents over 5,000 graduate students at McMaster University. We provide resources, support, and services designed to improve the academic and social experience of graduate students. Our office is located on the beautiful McMaster University campus in the refectory building, fostering a collaborative and inclusive work environment. The GSA also manages Phoenix Grill and Bar, the graduate student pub, and its office is located adjacent to it.

**Position Summary**:
**Key Responsibilities**:

- Provide administrative support to facilitate efficient daily office operations.
- Maintain both physical and digital filing systems.
- Assist with scheduling, including booking appointments and managing calendars for senior staff.
- Draft, edit, and distribute letters, reports, and other documents.
- Support meeting preparation by coordinating logistics, drafting agendas, and taking minutes.
- Operate and maintain office equipment and work with vendors for repairs and supply management.
- Conduct research, gather information, and assist in preparing reports or presentations.
- Ensure the confidentiality of sensitive information and adhere to privacy policies and regulations.
- Provide a welcoming and professional presence for students, visitors, and stakeholders.
- Assist in organizing GSA events, including logistics and follow-ups.
- Support GSA executives with administrative tasks and special projects as needed.

**Required Qualifications**:

- Undergraduate or graduate degree in Finance, Accounting, or Business, with strong soft skills such as communication, problem-solving, and teamwork
- Strong written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to work independently and manage multiple tasks efficiently.
- Proficiency in Microsoft Office and online communication platforms.
- Previous administrative experience is preferred but not required.

**Why Join the GSA Team?**
- Gain valuable experience in administration, communication, and event management.
- Be part of a team dedicated to enhancing the graduate student experience.
- Work in a diverse and vibrant graduate community.
- Build skills that complement your academic studies and future career.

**Work Hours**:

- 13-20 hours per week
- Monday 10-3, Tuesday 10-3, and Thursday morning

(Hourly wage ranging from $19 to $21, to be determined based on qualifications and experience)

**How to Apply**:
Join us in making a positive impact on the graduate student association at McMaster University

**Job Types**: Part-time, Casual

Pay: $19.00-$21.00 per hour

Expected hours: 13 - 20 per week

**Benefits**:

- Extended health care

Flexible language requirement:

- French not required

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)

Work Location: In person

Application deadline: 2024-10-09



  • Hamilton, Canada Mohawk College Full time

    **Sports Information Assistant - Casual Part Time** Status**: Casual Part Time **Hours**: Up to 24 hours/week **Home Campus**: Fennell (fully on-site) **Rate of Pay**: $20.29 per hour, plus 4% in lieu of vacation **Posting Date**: September 27th, 2024 **Closing Date**: October 7th, 2024 at 7:00 pm EST We believe the rich diversity among our students...

  • Part Time/casual Cook

    4 weeks ago


    Hamilton, Canada LEV Senior Living Full time

    *** Do you enjoy being part of a team who believes that together, they can achieve remarkable things?** **Do you want to work in a culture where people take care of people?** **Do you want a chance to make a difference in people’s lives?** **Do you value the opportunity to grow and learn?** *** **Part Time/Casual Cook** **Hours of Work -Part...


  • Hamilton, Canada Mohawk College Full time

    **Strength and Fitness Coordinator - Casual Part Time** Status**: Casual Part Time **Hours**: Up to 24 hours/week **Home Campus**: Fennell (fully on-site) **Rate of Pay**: $26.06 per hour, plus 4% in lieu of vacation **Posting Date**: September 27th, 2024 **Closing Date**: October 7th, 2024 at 7:00 pm EST We believe the rich diversity among our...

  • Learning Facilitator

    2 months ago


    Hamilton, Canada Mohawk College Full time

    **Learning Facilitator - Casual Part Time** Status**: Casual Part Time **Hours**: Up to 24 hours/week; on call **Home Campus**: Fennell (fully on-site) **Rate of Pay**: $20.56 per hour, plus 4% in lieu of vacation **Posting Date**: September 19th, 2024 **Closing Date**: October 4th, 2024 at 7:00pm EST We believe the rich diversity among our students...

  • Data Assistant

    6 months ago


    Hamilton, Canada TIME AGENCY GROUP Full time

    **Responsibilities**: - Provide administrative support to the team - Type and prepare documents, reports, and correspondence - Maintain and update systems and databases - Assist with data collection and analysis - Organize and schedule meetings, appointments, and travel arrangements - Perform general clerical duties such as filing, photocopying, and...


  • Hamilton, Canada Mohawk College Full time

    **Varsity High Performance Assistant - Casual Part Time** Status**: Casual Part Time **Hours**: Up to 24 hours/week **Home Campus**: Fennell (fully on-site) **Rate of Pay**: $20.29 per hour, plus 4% in lieu of vacation **Posting Date**: September 27th, 2024 **Closing Date**: October 7th, 2024 at 7:00 pm EST We believe the rich diversity among our...


  • Hamilton, Canada Ressam Gardens Memory Care Community Full time

    Ressam Gardens Memory Care Community is looking for an enthusiastic team member. Under the direction of the Retirement Home Management, the Dietary Aide is responsible for the preparation and production of all meals as listed on the weekly menu, dining room service and additional duties as assigned. - Experience in the dietary and/or culinary environment...

  • Office Administrator

    5 months ago


    Hamilton, Canada Zest Communities Inc.St Elizabeth Retirement Residence Full time

    **Summary** This role provides support to all residents and team members in the building. As such additional duties will be assigned as required. **GENERAL RESPONSIBILITIES**: 1. Customer Service: - Greet, assist and/or welcome residents, visitors, and the general public to the Residence. - Arrange lunch for guests and notify Kitchen as needed - Answer...


  • Hamilton, Canada BGC Hamilton-Halton Full time

    **Administrative Assistant** **(Part-Time) **Competition # 24-06 PTADMINSAST As a leading provider of quality programs for children and youth, we offer experiences that are affordable and accessible, with a focus on learning and skill development. We are proud of our history of leveling the playing field and providing opportunities for young people to...


  • Hamilton, Canada BGC Hamilton-Halton Full time

    _**A place where opportunity changes everything.**_ As a leading provider of quality programs for children and youth, we offer experiences that are affordable and accessible, with a focus on learning and skill development. We are proud of our history of leveling the playing field and providing opportunities for young people to discover, develop, and achieve...


  • Hamilton, Canada Hamilton Program for Schizophrenia Full time

    **About us** The Hamilton Program for Schizophrenia (HPS) is a comprehensive, community-based treatment and rehabilitation program for adults who live with schizophrenia. Our work environment includes: - Modern office setting **Responsibilities**: Reception Greeting clients coming in for appointments, injections, or groups. Navigate rooms and ensure all...


  • Hamilton, Canada Desjardins Financial Security Independent Network - Southwestern Ontario Full time

    **Part Time Administrative Assistant** You will act with the utmost confidentiality when organizing, coordinating, and providing administrative support to the Advisor. You are a detail-oriented, organized, and self-motivated individual who is competent in prioritizing tasks and working with little supervision. You will create meaningful relationships with...


  • Hamilton, Canada BGC Hamilton-Halton Full time

    _**A place where opportunity changes everything.**_ As a leading provider of quality programs for children and youth, we offer experiences that are affordable and accessible, with a focus on learning and skill development. We are proud of our history of leveling the playing field and providing opportunities for young people to discover, develop, and achieve...


  • Hamilton, Canada Mohawk College Full time

    **Invigilator - Casual Part Time/On Call** Status**: Casual Part Time/On Call **Hours**: Up to 24 hours/week **Home Campus**: Fennell/Aviation **Rate of Pay**: $17.60 **Posting Date**: August 22nd, 2024 **Closing Date**: September 13th, 2024 at 7:00pm EST We believe the rich diversity among our students and the communities we serve should be reflected...


  • Hamilton, Canada St Joseph's Villa Dundas Full time

    **Who We Are**: St. Joseph’s Villa is one of Ontario’s largest and most innovative long term care homes. Located in historic downtown Dundas, we are proud to be the second largest organization in the St. Joseph’s Health System. Continuing the mission and legacy of the Sisters of St. Joseph of Hamilton, we are proud to serve our community. We offer a...


  • Hamilton, Canada Local Accounting, Tax and Bookkeeping Office Full time

    Stoney Creek full-service tax, accounting and bookkeeping practice seeking permanent part-time clerical support to assist in our office. PART-TIME CLERICAL SUPPORT **Responsibilities**: - Update and maintain client database - Contact and schedule clients for drop off and pick up - Filing - Other duties as assigned - Data Input **Qualifications**: -...


  • Hamilton, Canada Local Accounting, Tax and Bookkeeping Office Full time

    Stoney Creek full-service tax, accounting and bookkeeping practice seeking permanent part-time clerical support to assist in our office. PART-TIME CLERICAL SUPPORT **Responsibilities**: - Update and maintain client database - Contact and schedule clients for drop off and pick up - Filing - Other duties as assigned - Data Input **Qualifications**: -...


  • Hamilton, Canada Mabel's Labels Full time

    Mabel’s Labels is the leading provider of personalized kids’ labels to families across North America. Our mission is to delight our customers and community, make their lives easier and keep them connected to what they value the most. For the last 21 years, we’ve been selling durable and waterproof peel-and-stick labels to parents who want to avoid...


  • Hamilton, Canada Local Accounting, Tax and Bookkeeping Office Full time

    Stoney Creek full-service tax, accounting and bookkeeping practice seeking permanent part-time clerical support to assist in our office. PART-TIME CLERICAL SUPPORT **Responsibilities**: - Update and maintain client database - Contact and schedule clients for drop off and pick up - Filing - Other duties as assigned - Data Input **Qualifications**: -...


  • Hamilton, Canada Pettinelli Mastroluisi LLP Full time

    Pettinelli Mastroluisi LLP is an accounting firm with over 35 years of experience and is the business partner of choice for privately owned corporations, their shareholders and non-profit organizations throughout Hamilton and surrounding areas. The firm employs 70+ employees and offers services in accounting, advisory, taxation and valuation/litigation...