Company Secretary

3 days ago

Hamilton, Canada Reinforced Concrete Full time

**Reinforced Concrete** is a family-owned business and leading concrete company in Hamilton that is proudly serving residential, commercial and industrial sectors. At RC, we count on our secretaries for efficient business operations, and we currently need a new person to take on the challenge. We’re seeking an exceptionally detail-oriented and personable secretary for a full-time work in our fast-paced office. The best fit will bring resourcefulness, organization, and superb communication skills to the desk.
Objectives of this Role
- Optimize business operations, overseeing office supplies, equipment, and processes
- Ensure successful workflows, schedules, communications, and office setting on a daily basis
- Manage external vendors and resources, nurturing relationships and ensuring best practices are upheld
- Distinguish issues requiring immediate attention from routine, and communicate to operational leadership any changes from standard operation

Daily and Monthly Responsibilities
- Type letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material from dictation, rough drafts, and plain or corrected copy; review materials for accuracy and format; initiate Non-Disclosure Agreements (NDAs)
- Assist staff with coordination of schedules, appointments, daily operational tasks, and travel arrangements
- Establish and maintain record-keeping system for files, contacts, and employee directory
- Oversee and order office equipment/supplies, and initiate requisitions to replenish
- May assist, provide guidance, and/or train less-senior staff with completing onboarding-related duties

Skills and Qualifications
- Proven secretarial experience
- Exceptional written and verbal communication skills
- Ability to multitask and manage time wisely
- Working knowledge of Microsoft Office and Excel
- High school diploma or equivalent

Preferred Qualifications
- Bachelor’s degree
- Previous success in administrative role
- Comfortable handling budgets and expenses
- Experience refining and developing processes

**Job Type**: Part-time

**Salary**: $17.99-$27.67 per hour

Schedule:

- Day shift

Ability to commute/relocate:

- Hamilton, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

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