Deputy City Clerk

2 weeks ago

Winnipeg, Canada City of Winnipeg Full time

Under the general direction of the City Clerk, the Deputy City Clerk position constitutes very complex and diversified work, requiring a high level of analytical ability, superior communication skills, significant level of previous experience and highly developed personnel and managerial skills as well as a high level of political acumen. The Deputy City Clerk acts as the Department's Operational manager. Duties include acting as the financial manager for the Department, Council, Museums and Corporate Grants. Other duties include acting as an assistant senior election official, assisting with the conduct of elections at the City of Winnipeg, including all School Divisions in the City of Winnipeg, Clerking meetings of City Council and its Committees, acting as the Departmental Human Resource Manager undertaking staffing and handling staffing issues for the Department and Elected Officials and participating as a leader of the Department's Senior Management Team. The Deputy City Clerk provides procedural and policy advice, consultation and research to all Members of Council, assists the City Clerk in the discharge of statutory responsibilities and acts as the City Clerk. The Deputy City Clerk develops and implements policies, procedures and processes for the City Clerk’s Department and municipal elections, directing the ongoing operations of the Department.

**As the **Deputy City Clerk**_, _**you will**:

- Develop / implement policy and procedures for the various branches of the City Clerk's Department and direct the ongoing operations of all Departmental branches including all technical support and technical policy, all financial policy and budget related matters, all HR policy including hiring, firing, promotions and discipline of staff, act as Department spokesperson responding to media.
- Undertake all statutory responsibilities of the City Clerk in that person's absence in accordance with the City of Winnipeg Charter. Attend all meetings of Council, record meeting proceedings and convey / interpret decisions of Council for action and communication. Ensure the safekeeping and preservation of Council Minutes, by-laws, agreements and other related official documents. Undertake duties as directed by Council. Facilitate the decision-making process and communication between Council, senior administrators and the public.
- Act as an assistant senior election official for the City of Winnipeg and all City of Winnipeg School Divisions in accordance with the City of Winnipeg Charter and the Municipal Councils and School Boards Elections Act, assisting with planning and delivery of elections and by-elections for the City of Winnipeg and City School Divisions, ensuring compliance with all statutory duties and obligations.
- Act as a member of the Department's Senior Management Team, meet regularly and provide leadership to the Senior Management Committee, direct the Committee and finalize long and short-term strategic goals and directions for the Department. Undertake special departmental projects as assigned.

**Your education and qualifications include**:

- University Degree in Business Administration, Public Administration, Commerce, or other related field (Master Degree level preferred) combined with extensive experience in senior management; or an equivalent combination of education and experience.
- Experience in providing leadership and direction to senior management and technical staff and policy and procedural advice to Elected Officials.
- Superior communication skills, both written and verbal.
- Ability to work effectively with a wide variety of groups/individuals, in particular, elected officials, and handle sensitive material.
- Knowledge of the City’s civic organization and administrative structure and the operation of Council and its committees.
- Knowledge of relevant legislation including The City of Winnipeg Charter Act, City by-laws and other Provincial Statutes.
- Proficiency with advanced electronic information systems
- Demonstrated ability to manage and direct multiple areas of responsibility.
- Ability to develop and implement departmental policies, programs and procedures.
- Understanding of managerial finance and business operations.

**Conditions of employment**:

  • Clerk a

    4 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the supervision of the Administrative Assistant, the Support Clerk is responsible for providing clerical and administrative support in the Assets and Project Management Department. **As the **_Support Clerk,_** you will**: - Answer incoming phone calls, receive mail and distribute to the appropriate personnel in a timely manner. - Greet visitors,...

  • Calculations Clerk

    1 week ago

    Winnipeg, Canada City of Winnipeg Full time

    The Winnipeg Civic Employees’ Benefits Program (WCEBP) provides pension and long term disability benefits to employees of the City of Winnipeg and eight other participating employers and plan administration services to Members of the Winnipeg Police Pension Plan, the City of Winnipeg Civic and Police Employees’ Group Life Insurance Plans. Its Member...

  • Calculations Clerk

    19 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    The Winnipeg Civic Employees’ Benefits Program (WCEBP) provides pension and long term disability benefits to employees of the City of Winnipeg and eight other participating employers and plan administration services to Members of the Winnipeg Police Pension Plan, the City of Winnipeg Civic and Police Employees’ Group Life Insurance Plans. Its Member...

  • Clerk B

    4 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the direction of the Principal Clerk, the Clerk B performs duties related to the procurement of goods and services, as well as account reconciliation and/or account distribution related to the equipment and material records with the Parks and Open Space Division. May also be responsible for reviewing data entered by Parks and Open Space Division...

  • Clerk B

    19 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the direction of the Senior Clerk, the Clerk B - Human Resources will assist in providing Human Resource support to the department's operating divisions. The position is responsible for providing support in recruitment, Base HR, and other administrative duties. **As the**_ Clerk B - Human Resources_** you will**: - Prepare internal and external...

  • Clerk C

    3 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Reporting to the Campus HR Senior Clerk, the Pay and Benefits Clerk will work independently and is responsible for the departmental processing of all Employee Action (EA) requests in PeopleSoft to reflect employee career events such as new hires, promotions, leaves of absence, transfers, resignations, terminations, retirements, increments, etc. This position...

  • Clerk A

    2 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the direction of the Senior Clerk of Recreation Services, the Clerk A provides reception, clerical and administrative support for the Division. **As the** **_Clerk A_** **you will**: - Provide excellent customer service to the public and co-workers. - Perform reception and switchboard duties, including responding to public inquiries regarding...

  • Administrative Clerk

    6 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general supervision of the Executive Assistant and Manager of Administration, the Administrative Clerk provides a variety of administrative, clerical, and financial/budget related support as well as front-line customer service/reception for the Office of the Chief Administrative Officer. This position works professionally, cooperatively, and...

  • Clerk B

    4 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the direction and supervision of the Supervisor of Printing, Graphics and Mail Services, the Clerk B is responsible for providing secretarial, data entry, clerical, receptionist duties, and for processing accounting transactions on behalf of the Branch. **As the **Clerk B Printing Services** **you will**: - Performs reception duties and provides...

  • Clerk B

    19 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the direction of the Senior Clerk, the Clerk B - Human Resources will assist in providing Human Resource support to the department's operating divisions. The position is responsible for providing support in recruitment, Base HR, and other administrative duties. **As the **_Clerk B - Human Resources_** you will**: - Prepare internal and external...

  • Parking Services Clerk

    2 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the supervision of the Senior Clerk, the Parking Services Clerk is responsible for interpreting and entering parking closure details used to calculate, track and create invoices, including requests for paystation removal and installs. This position is also responsible for responding to the Operations and On-Street Kana Queues for citizen inquiries,...

  • Cashier/reception/clerk - Sop

    7 days ago

    Winnipeg, Canada City of Winnipeg Full time

    As the Cashier/Reception/Clerk in one of our Aquatic Facilities you will be a key person helping patrons to enjoy a positive and fun experience when visiting one of our many pools. You will need to be flexible and available for a variety of shifts including days, evenings, weekends and holidays. **Your education and qualifications include**: - Completed...

  • Clerk B

    7 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the supervision of the Division Manager and the Principal Clerk, the Clerk B is responsible for providing administrative support for the Division Manager and other supervisory staff, including preparation and maintenance of correspondence, advanced word processing services, and the maintenance of Divisional/Branch filing systems and various required...

  • Clerk B

    2 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the supervision of the Division Manager and the Principal Clerk, the Clerk B is responsible for providing administrative support for the Division Manager and other supervisory staff, including preparation and maintenance of correspondence, advanced word processing services, and the maintenance of Divisional/Branch filing systems and various required...

  • Community Safety Team Clerk

    20 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    **As the Community Safety Team Clerk you will**: - Administrative Support to Community Safety Team - Reception Duties Including Preparing Written Correspondence - Managers Schedules and Time Management Software - Ordering Office Supplies and Coordinating Office and Equipment Maintenance - Processing Payments - File and Records Management - Data Entry,...

  • Clerk B

    6 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the supervision of the Manager of Innovation & Technology Division, the Admin/Service Desk Representative is responsible for providing general clerical support for the IT Division including scheduling and prioritizing meetings, teleconferences, maintaining calendars, preparing meeting documentation and inventory management for office supplies and...

  • Vfh Enforcement Clerk B

    6 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under general supervision, the VFH Enforcement Clerk B is responsible for a range of administrative tasks to support the compliance and enforcement of the Vehicle for Hire by-law. Position maintains records on license revocation, suspension, penalties and appeals and is required to compile related data for supervisor’s analysis and reporting. This...

  • Clerk B

    4 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general supervision of the Coordinator of Business Supports & Enforcement Processes, the By-Law Enforcement Services Clerk provides administrative support to the division’s Coordinator of Business Supports & Enforcement Processes, Community By-Law Enforcement Officers, supervisors and divisional managers, as needed. As part of the clerical team...

  • Clerk B

    4 hours ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general supervision of the Appeals Manager, the Clerk B attends panel sittings of the Board of Revision, recording and transmitting decisions made by the Panel, prepares agendas, meeting room locations, orders, minutes, dockets and affidavits, responds to informational inquiries, maintains appeal database, and performs other duties assigned...

  • Clerk a

    6 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Pool Supervisor, the Clerk A provides clerical and administrative support for the Recreation Services Division, Aquatics Unit and is responsible for performing front-line customer service duties for the Administration Office and public on a daily basis; administering public admission entry requirements including program...